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Yardi Voyager Public Housing Authority (PHA) Training Document
Part Two: Creating HAP and URP Checks
After posting HAP and URP payables and if needed, committing the payables, you are ready to create
the checks. After you complete this procedure, Voyager shows the payables as fully paid.
You are now ready to print the checks or create the EFT file.To print the checks, see Part Three.To create
the EFT file, see Part Four.
Step Procedure Notes
1 From the Housing Authority Manager side menu, select
Financial Management > Payables > PHA Process
Checks/EFT.
The PHA Process Checks/EFT filter appears.
2 Select the payment method. The selections are Check or EFT.
Ifyouplantoprintchecks,selectCheck.Ifyouare
processing the checks through EFT, select EFT.
3 Select the property and bank.
4 As needed, enter the vendor or tenant code, approved- by
staff member, invoice due-by date invoice number, and
notes.
These fields are optional.
For example, if you want to create checks or
payments for a specific recipient, enter the
recipient's vendor code in the Vendor field. If
you wantcreate checks according toan invoice-
due date, select Inv Due By.
5 Select the post date, post month, and check date. ThePostDateandPostMontharethedateand
monththatyouwantthecheckstoaffecttheGL.
The Check Date is the date that you want to
appear on the HAP checks.
6 In the Report Only field, select Yes. Selecting Yes displays a report without
effecting your database.You should review this
report before creating the checks.
7 Click Submit. The Pre-Check/EFT Processing Report
appears for your review.
8 If the report is as you expect, click your computer's Back
button and select No in the Report Only field.
Voyager displays the report and creates the
checks.
If you selected Check in the Payment Method
field, amessageappearsthatdisplaysthecheck
number range and batch number.
If you selected EFT in the Payment Method
field, Voyager creates the EFT file and a
confirmationmessageappears.Youarereadyto
transmit the file according to the requirements
of your EFT provider.
NOTE Make a note of the batch number; you
will need it for the check-printing or EFT file
creation procedure.
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Yardi Voyager Public Housing Authority (PHA) Training Document
Part Three: Printing HAP Checks
After creating the HAP checks, you can print the checks for sending to the HAP recipients.
Part Four: Creating EFT Files
After creating the HAP checks as EFT payments, you are ready to create the EFT file.
Step Procedure Notes
1 From the Voyager core side menu, select Payables >
Payments > Print Checks.
The Rewrite Checks filter appears.
2 Select the bank.
3 Enter the check number range or the check batch number. The Check Batch number is the batch number
that appeared when you created the checks in
Part Two.
4 Click Submit. The Check Printer screen appears.
5 Review the printer settings and click Print Checks. The printer prints the checks, and a
confirmation message appears.
Step Procedure Notes
1 From theVoyager core side menu, select Payables >
Payments > Electronic Payments > Create EFT File.
The Create Accounts Payable EFT File filter
appears.
2 Select the provider.
3 Select the bank.
4 Enter the batch description. The batch description is the identification
number of the prepared EFT file.
NOTE This number is the batch number that
appeared when you created the checks.
5 Enter the bank processing date. Enter the date on which you want the bank to
receive and process the EFT file.
NOTE Typically,thebankprocessingdateisthe
next business day. Ensure to account for delays
because of weekends and holidays.
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Yardi Voyager Public Housing Authority (PHA) Training Document
Related Reports
These reports can help you to manage HAP payment processing. Except where noted, the report paths
begin from the Housing Authority Manager side menu.
6 Select the file option. Selecttheoptionforhowyouwanttocreatethe
file.
NOTE Options are One File By Provider, One
File By Bank, or No Merge, Individual File.
7 Click Submit. Voyager creates the EFT file and offers it for
download.
NOTE You will need to save the file on your
localcomputer,logontoyourbanksystem,and
uploadthefileaccordingtotherequirementsof
your EFT provider.
Report Menu Path Description
RH Manager Activity
Log
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Activity Log
Tracks the Post Rent/HAP Manager screen locking and
unlocking activity. There is one row of information for
each user. Information includes the user code and
name, PRH activity, PRH activity date, PRH group,
property code, PRH month, post month, program,
payment types, and single month only (Yes/No.).
Post Subsidies Edit List OnthePostRent/HAPManagerscreen:
Reports > Edit
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Post Subsidies Edit List
Showsthetransactionsthatwerereadyforpaymentor
billing. If you have locked the transactions, this report
showsthesamedetailsevenifyourunthereportagain
later after making numerous changes. Information
includesthe residentnameandcode,payeenameand
code, 50058 action type, from-date, to-date, and
amounts for housing assistance payments (HAP),
utility-reimbursement payments (URP), resident rent
(TR), portability administration fees (PAF), Family Self-
Sufficiency (FSS), and totals.
Post Subsidies Audit
Report
OnthePostRent/HAPManagerscreen:
Reports > Audit
Validates the Post Subsidies Edit List report. Provides
details for those residents who have the same posting
aslastmonth,thosethatyoupostedlastmonthbutare
notpostingthismonth,thosethatyoudidnotpostlast
month but are posting this month, and those that you
posted last month and are posting this month with
changed amounts.
Post Subsidies Delta OnthePostRent/HAPManagerscreen:
Reports > Delta
Displays transactions added toVoyager by other users
whilethepost rentand HAPsessionislocked. Provides
theopportunitytoaddtotheserecordstoyourposting
group.
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Yardi Voyager Public Housing Authority (PHA) Training Document
Post Subsidies After-
Post
OnthePostRent/HAPManagerscreen:
Reports > Posted
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Post Subsidies Posting Report
Displays summary information for the posted
transactions. There is one row of information for each
transaction. Information includes the resident name,
resident code, payer/payee name, payer/payee code,
10058 action type, from- date, to-date, HAP amount,
URP amount, resident rent amount, portability
administration fee amount, FSS amount, tenant
payment agreement amount, and total amount.
Post Subsidies
Transaction Recap
OnthePostRent/HAPManagerscreen:
Reports > TransRecap
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Post Subsidies Transaction Recap
Report
Provides posted transaction figures for each
transaction category. Information includes amounts
for tenant rent charges, HAP, URP, portability
reimbursements, portability administration fees, FSS
escrow credits, and tenantpayment agreements.Total
amounts also appear.
Tenant Overpayment
Adjustment Post
Transaction Recap
Report
Reports > Financial Reports >Tenant
Overpayment Adjustment Reports >
TenantOverpaymentAdjustmentPost
Transaction Recap Report
Provides posted transaction information for resident
URP overpayments, including the Voyager-generated
payablesandcharges.Thetransactioncodesappearas
links. You can click the link to review the detailed
transaction.
Tenant Overpayment
Adjustment Listing
Reports > Financial Reports >Tenant
Overpayment Adjustment Reports >
Tenant Overpayment Adjustment
Listing Report
Provides resident URP overpayment information. For
each overpayment, the information includes the
resident code, name, and transaction number, cash
account, date, post month, reference comments, total
amount, and unpaid amount.
Resident Subsidy
Schedule Forecast
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Resident Subsidy Schedule
Forecast
Provides a monthly summary of resident rent (TR),
utility-reimbursement payments (URP), housing
assistance payments (HAP), portability administration
fees (PAF), and Family Self-Sufficiency (FSS).
Resident Subsidy
Schedule
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Resident Subsidy Schedule
On the Family Detail Info screen:
Reports > Resident Subsidy Schedule
Providesa paymentsubsidy certification andschedule
information for residents. For resident certifications,
theinformation includestransaction control numbers,
action types, effective dates, dates last posted, and
amounts for resident rent (TR), utility-reimbursement
payments (URP), housing assistance payments (HAP),
portability administration fees (PAF), and Family Self-
Sufficiency (FSS). Subsidy schedule information
includes the subsidy payment types, whether the
payments have been posted, period-from and period-
to dates, transaction control numbers, and TR, URP,
HAP, PAF, and FSS amounts.
Last Scheduled
Payments
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Last Scheduled Payment Report
Lists Post Rent/HAP Manager last-scheduled payment
information for residents. Information includes
whether or not the payment was posted, the period-
from and period-to dates, 50058 Voyager control
number, tenant rent (TR) amount, utility-
reimbursement payment (URP) amount, housing
assistance payment (HAP) amount, portability
administration fee (PAF) amount, and the Family Self-
Sufficiency (FSS) amount.
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Yardi Voyager Public Housing Authority (PHA) Training Document
Held or Stopped PRH
Scheduled
Transactions
Reports > Financial Reports > Post
Rent/HAP Manager (PRH) Reports >
PRH Held or Stopped PRH Scheduled
Transactions
Lists Post Rent/HAP Manager last-scheduled payment
information for residents. Information includes
whether or not the payment was posted, the period-
from and period-to dates, 50058 Voyager control
number, tenant rent (TR) amount, utility-
reimbursement payment (URP) amount, housing
assistance payment (HAP) amount, portability
administration fee (PAF) amount, and the Family Self-
Sufficiency (FSS) amount.
Abatement Subsidy
Schedule
Reports > Financial Reports >
Abatement Reports > Abatement
Subsidy Schedule
Provides a post-rent-and-HAP subsidy abatement
schedule by property. Information includes
abatements that have scheduled and unscheduled
transactions. Information includes property code,
resident code and name, unit owner code and name,
abatement record number, payment type, 50058
record number, from-date, to-date, and payment
status.
50058 Condensed Reports > 50058 Reports > 50058
Condensed
Provides condensed information from the 50058
records of specified residents.
Housing Choice
Voucher Zero HAP
Families
Reports > Voucher Reports > HCV
Reports > HCV Zero HAP Families
Provides information about residents who have a
housing assistance payment of zero. Information
includes the resident code, resident name, mailing
address, resident status, last 50058 action type, last
action effective date, the beginning date for the zero-
HAP, days in zero pay, and the Voyager 50058 record
control number.
Reasons for Non-
Payment of HAP
Reports > Audit Reports > Audit - HAP
Nonpayment Listing
Lists the reasons for nonpayment of HAP. Information
includes the property code, unit code, resident code,
residentname,unitownercode,andunitownername.
Also lists reasons for nonpayment and indicates the
reasons that apply to the resident.
Leased HAP Contracts Reports > HUD Reports > SEMAP
Reports > SEMAP 13 Leased HAP
Contracts
Provides HAP contract payment information within a
specifieddaterange.Informationincludestheresident
code, resident name, unit code, payment date, and
totalamountpaid.Thetotalcountofleased units,total
amount for the month, percentage of count totals for
leased families, percentage amount totals for leased
families, total count of HAP payments, and total
amount of HAP payments also appear.
Section 8 Rent Roll Reports > Voucher Reports > Voucher
Rent Roll
Provides a housing choice voucher family rent roll.
Informationincludestheresidentcode,residentname,
caseworker code, resident, adjusted monthly income
amount, contract rent amount, total tenant payment
amount, housing assistance payment amount,
payment standard amount, and if applicable, move-
out date.
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Yardi Voyager Public Housing Authority (PHA) Training Document
Voucher Trend
Analysis
Reports > Voucher Reports > Voucher
Trend Analysis
Displays trends for voucher families. Select monthly
trends over a 12-month or 24-month period.
Information includes trends in voucher bedroom size,
unit bedroom size, HAP, tenant rent, utility
reimbursements, total subsidy, and average rent to
owner.
Housing Agency
Duplicate Subsidy
Report
Reports > Audit Reports >
Duplicate/Overlapping Subsidy
Lists units with more than one active HAP record.
PRHTransactions
Adjustment
Reports > Audit Reports > Audit - Post
Rent/HAPManager(PRH)Transactions
Adjustment
Provides information abouttransactions posted in the
Post Rent/HAP Manager that need adjustments. For
each transaction, the information includes the type of
action needed, property code, resident code, resident
name, vendor code, vendor name, 50058 record
control number, 50058 action type, payment type,
payment month, payment dollar amount, payable or
charge record control number, post date, resident
subsidy schedule code, third-party payment, FSS
ledger, and payee ledger.
