President University Charity Club Report 2012-2013

ACCOUNTABILITY REPORT
President University Charity Club
2012-2013
Contact Persons :
Rudi Afandi Winata (ACC 2012) - 081283966637
M. Sela Sulyadi (IR 2012) – 081805222167
Kinanti Sarastalitha (ACC 2012) - 081293857585
PRESIDENT UNIVERSITY
Jababeka Education Park, Jl. Ki Hajar Dewantara, Kota Jababeka, Cikarang Baru,
Bekasi 17550 – Indonesia
Phone (021) 8910 9762-6, Fax (021) 8910 9768
Email: enrollment@president.ac.id, http://www.president.ac.id

CHARITY CLUB
Jl. Ki Hajar Dewantara, Kota Jababeka, Cikarang Baru, Bekasi 17550-Indonesia
Phone (021) 89109762-6, fax (021)98109768
Email : enrollment@president.aci.id , http://www.president.ac.id
Accountability Report
Charity Club
2012-2013 1
TABLE OF CONTENTS
CHAPTER I - INTRODUCTION…………………………………………………………………….….2
1.1 DESCRIPTION ……………………………………………………………………………....2
1.2 VISION &MISSION…..……………………………………………………………….…...2
1.3 MOTTO……………………………………………………………………………….2
CHAPTER II – ORGANIZATIONAL STRUCTURE......................................................................3
2.1 LIST OF REGISTERED MEMBER……………………………….………………………….4
CHAPTER III – CONTENT OF ACCOUTABILITY REPORT......................................................7
3.1 WORKPLAN………………………………………………………………………………….
3.2 ACTUALIZATION OF WORKPLAN ……………………………………………………….
3.3 ORGANIZATIONAL REPORT ……………………………………………………………..
3.4 EVENT REPORTS …………………………………………………………………………..
LETTER OF AUTHORIZATION………………………..………………………………….34

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 2
CHAPTER I
INTRODUCTION
1.1 DESCRIPTION
President University Charity Club is legal club in President University that concerns in
humanity and helping other people. Moreover, it is the place for its members to develop
knowledge, skills, creativity, gaining experience, and spreading network in organization.
We are seeking for improvement outside and inside organization. Improvement outside
means we can be useful for other people around us, improvement inside means we can
develop our own potential for the sake of giving and humanity to the society around the
President University.
1.2 VISION AND MISSION
Vision
Become a structural and independent social organization that is different from other social
organization.
Mission
1. Provide members with the ability in organization.
2. Develop and implement social behavior that has been existed in every personal in this
organization specifically and societies in general.
3. Implement social actions through gaining fund not only done by expecting or receiving
donation, but also by giving satisfaction to donators through a devotion that has been
contained charity itself to the others
1.1 MOTTO
“Together We Care, Together We Share”

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 3
CHAPTER II
STRUCTURE OF ORGANIZATION
Adviser : Hernawati W. Retno Wiratih
Head : Rudi Afandi Winata ACC-2012
Vice I : M. Sela Sulyadi IR-2012
Vice II : Kinanti Sarastalitha ACC-2012
Divisions :
1. Administration : Hani Widiya Oktaviani ACC-2012
2. Finance : Devi Selena ACC-2012
3. Activity : Gandi Suhartinah IE-2012
Ayu Novia Farahdiba ACC-2012
4. Communication : Muhammad Al Ikhlas IR-2012
5. Human Resource : Anugrah Satria Bimasakti IR-2012

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 4
2.1 List of RegisteredMember
Number Name Batch Major
1 Rudi Afandi Winata 2012 ACC
2 M. Sela Sulyadi 2012 IR
3 Kinanti Saraslitha 2012 ACC
4 Hani Widiya Oktaviani 2012 ACC
5 Devi Selena 2012 ACC
6 M. Al Ikhlas 2012 IR
7 Anugrah Satria Bimasakti 2012 IR
8 Ayu Novia Farahdiba 2012 ACC
9 Gandi Suhartinah 2012 IE
10 Bhirawa Praditya Bagaskara 2012 MGT
11 Irma Valentina 2012 ACC
12 Arieska 2012 ACC
13 Dessy Astriani Dewi 2012 ACC
14 Irfan Prawirakusuma 2012 BA
15 Inggrid Pitaloka 2012 MGT
16 Ananda Chairunnisa 2012 ACC
17 Idris Nugraha 2012 MGT
18 Anthony Hermanto 2012 MGT
19 Faradhia Astarina 2012 IR
20 Nadia Imania 2012 ACC
21 Cut Nanda 2012 MGT
22 Mega Puspitasari 2012 ACC
23 Raden Surya Kencana 2012 MGT
24 Amanda Yusrina 2012 ACC
25 Dudy Afriyanaldi 2012 BA
26 Luthfiajeng Nur Dwimelika 2012 MGT
27 Tasya Firsty Anisa 2012 ACC
28 Wynda Amalia 2012 COMM
29 Muhammad Gustavito 2012 MGT
30 Sandra Feby W 2012 COMM
31 Agita M. Rozaqie 2012 MGT

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 5
32 Farah Fadira 2013 COMM
33 Christine 2013 COMM
34 Anastasia Purwanti Putri W. 2013 MGT
35 Elsya Veronica 2013 BA
36 Karina Dwi Andarin 2013 MGT
37 Nathasya Wilma Kartika 2013 ACC
38 Ade Safitri 2013 IE
40 Natasha Sembiring 2013 BA
41 Yohanes Indrawan 2013 MGT
42 Jefferzon Leona Partty 2013 MGT
43 Wijaya Kurnia 2013 IT
44 Kevin 2013 ACC
45 Ramitha Janira Cindi 2013 BA
46 Ghilmansya Amri 2013 MGT
47 Jeanet 2013 MGT
48 Sendy Putri Arcelia 2013 MGT
49 Endang Purwanti 2013 COMM
50 Damba Pribadi Muhamad 2013 BA
51 Kevin Junior 2013 COMM
52 Atika Hardicha 2013 IR
53 Sherly Flurentin 2013 IR
54 Onie Insany Kodratillah 2013 MGT
55 Sahputri Deharufa Rabbani 2013 COMM
56 Anggy Restia Nurindrawan 2013 ACC
57 Gitavani Putri Paramitah 2013 ACC
58 Sania Yolanda 2013 ACC
59 Vella Intan Frisceria 2013 ACC
60 Yanri Nur Jannah 2013 BA
61 Mitha Sarahdeva Bahim 2013 MGT
62 Mariesta Varandiga Putri 2013 IR
63 Dwi Hastuti Tuhumury 2013 IR
64
Sielvy Alqowiyah Putri
Ratenda
2013
BA
65 Dian Riesta Untari 2013 ACC

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 6
66 Istiqla Salma 2013 ACC
67 Dede Sri Rahayu 2013 MGT
68 Nurzain Lestari 2013 ACC
69 Maretha Setyanata 2013 IR
70 Lela Tresna Asih 2013 IR
71 Du'uwatul Munajah 2013 IR
72 Khoirunnisa 2013 LAW
73 Mega Rizky 2013 MGT
74 Dhanny Safitri 2013 MGT
75 Riestu Febrina Ramadhanis 2013 COMM
76 Sarah Christina Philip 2013 IE
77 Shania Dwi Rantika 2013 ACC
78 Eva Yuliana 2013 BA
79 James Tedy 2013 MGT
80 Elena Minarni 2013 IE
81 Fatimah Zuhra 2013 IR
82 Devlina Prilianti 2013 MGT
83 M Ilham Agasi 2013 MGT
84 Didiana 2013 IR
85 Hanif Keanugrah 2013 MGT
86 Arlinda W. Laras 2013 ACC
87 Depus Buani 2013 IE
88 Luqman Gandhi 2013 MGT
89 Byanka Firdaus 2013 MGT
90 Fadlan Iman Vidani 2013 MGT
91 Yoga Sendra Irawan 2013 MGT
92 Sindy Mega Rosita 2013 MGT

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 7
CHAPTER III
CONTENT OF ACCOUNTABILITY REPORT
3.1 WORKPLAN
NO MONTH ACTIVITY PER WEEK INFORMATION
1 OCTOBER2013 1. None.
2. None.
3. Chariteach.
4. None. Mid Exam
2 NOVEMBER 2013 1. None.
2. Big Meeting. Interview session for
new member of
Charity Club
3. None.
4. Chariteach, Entre.
3 DECEMBER 2013 1. Big Meeting.
2. Entre, Chariteach.
3. None. Final Exam
4. None. Semester Break
4 JANUARY2014 1. None. Semester Break
2. Big Meeting.
3. Entre, Chariteach.
4. None.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 8
5 FEBRUARY2014 1. None. Midterm Exam
2. Big meeting, Chariteach, Entre. Preparation for
Charity gathering
3. None.
4. Charity Gathering. Seminar ACT
includes in Charity
Gathering
6 MARCH 2014 1. None. Silent Week
2. None. Final Exam
3. ALLLIGHTS VILLAGE
7 APRIL 2014 1. None. Semester Break
2. Big meeting.
3. None
4. Bounding (HR)
8 MAY2014 1. HELP
2. SHARITY
3. None. Midterm Exam
4. None.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 9
9 JUNE 2014 1. Big Meeting, Entre.
2. Trip for kids
3. None.
4. None.
10 JULY2014 1. Meet the elderly.
2. None. Final Exam
11 AUGUST 2014 1. None. Semester Break
12 SEPTEMBER 2013 1. None. Semester Break
2. Big Meeting.
3. Blood Donor.
4. Charity Banquet.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 10
3.2 ACTUALIZATION OF WORKPLAN
NO MONTH ACTIVITYPER WEEK INFORMATION
1 OCTOBER2013 1. None.
2. None.
3. Chariteach. ACCOMPLISHED
4. None. Mid Exam
2 NOVEMBER 2013 1. None.
2. Big Meeting. Interview session for new member of Charity
Club batch 2013 (November, 12th
--13th
)
ACCOMPLISHED
3. None.
4. Chariteach, Entre. ACCOMPLISHED
3 DECEMBER 2013 1. Big Meeting. Committe division for Charity Gathering 2013
and Allights Village (December,3rd
)
ACCOMPLISHED
2. Entre, Chariteach. ACCOMPLISHED
3. None. Final Exam
4 JANUARY2014 1. None. Semester Break
2. Big Meeting. Evaluation of each division in Charity Club &
evaluation of preparation Charity Gathering
2013 (January, 14th
)
ACCOMPLISHED

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 11
3. Entre, Chariteach. ACCOMPLISHED
*chariteach
4. None.
5 FEBRUARY2014 1. None. Midterm Exam
1. Big meeting, Chariteach,
Entre.
Evaluation of each division in Charity Club &
evaluation of preparation Charity Gathering
2013 (February, 11th
)
ACCOMPLISHED
5. None.
6. Charity Gathering. (February 22th
– 23th
)
ACCOMPLISHED
6 MARCH 2014 5. None. Silent Week
6. None. Final Exam
7. ALLLIGHTS VILLAGE (March, 15th
)
ACCOMPLISHED
7 APRIL 2014 5. None. Semester Break
6. None
7. Big Meeting Evaluation of each division in Charity Club
(April, 15th
)

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 12
ACCOMPLISHED
8. Bounding (HR) The date was changed, it held on MAY 13TH
8 MAY2014 1. HELP (May, 9th
)
ACCOMPLISHED
2. Charity Bounding “Sharing Session” Recognized by HR division
(May, 13th
)
ACCOMPLISHED
3. CONFORNATION SHARITYCONFORNATION (May,17th
)
ACCOMPLISHED
4. None.
9 JUNE 2014 1. Big Meeting, Entre. It was not conducted because there is SOPU
event.
2. None
3. Blood Donor (July, 27th
)
We plan to conduct Blood Donor on
September, but for several reasons we consider
to held Blood Donor on June.
ACCOMPLISHED
4. None.
10 JULY2014 1. Big Meeting Regular Big Meeting
ACCOMPLISHED
2. Donation Box There are severalobstacles for actualization the
donation box, so we consider postponing this
plan.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 13
11 AUGUST 2014 1. None. Semester Break
12 SEPTEMBER 2014 1. None. Semester Break
2. None
3. Big Meeting Welcoming session for new member of charity
batch 2014 (September, 16th
)
Interview session for new member of Charity
Club batch 2013 (September, 18th
)
ACCOMPLISHED
4. None
13 OCTOBER2014 1. Big Meeting Announcement of Division for new member
Charity, Preparations for Meet The Elderly &
Trip For Kids
ACCOMPLISHED
2. Meet The Elderly (October,11th
)
We plan to Conduct Meet the Elderly on July,
but committee lack of preparations and the
time is too close to final exam and semester
break.
ACCOMPLISHED
3. Trip For Kids (October,19th
)
We plan to conduct Trip For kids on June, but
at that time the children are preparing for their
exam.
ACCOMPLISHED
4. Chariteach, Entre Entrepreneurship division sell Charity’s Jacket,
for new member Charity.
ACCOMPLISHED
14 NOVEMBER2014 1. None

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 14
2. Big Meeting Preparations for Charity Banquet
3. Chariteach
4. None
15 DECEMBER 2014 1. Charity Banquet Will be held on December,2nd
2. None
3. None
4. None

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 15
3.3 ORGANIZATIONAL REPORT
HEAD OF CHARITY CLUB
Rudi Afandi Winata
Job Description
 Responsible to whole activities of Charity Club.
 The one who is planning, leading, organizing, controlling and serving all of the activities that
are in the Charity club.
 Responsible to Vice I and Vice II of Charity Club.
 Having authority to make decision
Implementation of job description
The Head was responsible to the whole activity in charity, and being helped by Vice I and
Vice II. For that reason, Head more focus on controlling Vice II and Vice II of charity
club. We often held a meeting to discuss the problems and solutions and also in making
choices. As a Head of Club, making the entire member become one without any cleavage is
like obligation. By getting help from Vice I and Vice II make the Head easier to control the
organization. The Head has a right to make choice for any option to make the club better than
before.
Barrier
Communication is the main problem that always happened in every club. It also happened in
Charity, sometimes Head already give an information to the Vice I and Vice II, and Vice I
and Vice II separate the information to the each PIC of division and each PIC of division
give information to the each member of division, the problem is the information not

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 16
delivered efficiently to the member of charity. So, sometimes we faced miscommunication.
The others problem is sometimes member did not follow the instruction that BOD gives.
VICE I
M. Sela Sulyadi
Job description:
 Responsible to the Head of Charity Club.
 In coordination with the Head to develop Charity Club progress.
 Cooperate and In Charge to the deputy of HRM, Communication, & Activity.
Implementation of Job Description
Vice I were cooperated with the Head effectively, instructions of the Head were implemented
as soon as possible in order to work fast and better performance of the organization. The
Vice I also helped the Head in assessing the Board of Directors particularly the HRM,
Communication, and Activity – through internal discussion. The performance of events was
also the focus of Vice I to evaluate every events holds by the organization. Moreover,
cooperation with the three deputies above was also going quite good although some barriers
or misunderstanding is inevitable.
Barriers
Inter-division communication remains considered as one of the barriers of the organization
due to the misunderstanding in some cases within the organization. Secondly, the hectic
schedule of either the Board of Directors or the Member Board is also a significant barrier to
the organization performance. The last is that the lack of initiative of the person in charge
within the organization which slows down the performance of the organization.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 17
VICE II
Kinanti Sarastalitha
Job Description
- Responsible to the Head of Charity Club.
- In coordination with the Head and Vice I to develop Charity Club progress.
- Cooperate and In Charge to the Deputy of Administration and Finance.
- Being an advisor for Charity Club event.
Vice II was responsible and communicated effectively with the Head in following the
instruction given by Head and worked it done as soon as possible. Deputy of Administration
and Finance is under control of Vice II, we often held a meeting to discuss the problems and
solutions and also in making choices. Vice II also has responsible to monitor and advise the
Deputy of Administration in making the minutes of meeting, making a proposal, letters and
other responsibilities that Deputy of Administration had and responsible also to monitor and
advise the Deputy of Finance which include Entrepreneurship Division and Donation
Division. Vice II was being an advisor for Blood Donation event that was held on June 2014
in cooperation with PMI Indonesia
Barriers
The hectic schedule either from the Head and Vice II make us sometimes have to postpone
the job even we have tried our best in managing the time. The hectic schedule that we all
three had make us hard to find the suitable time for meeting. The lack of inter-division
communication is the most common barrier in cooperation and it creates misunderstanding
that affects all aspects in organization.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 18
PIC OF ADMINISTRATION
Hani Widiya Oktaviani
Job Description
 Make a proposal for Charity’s Club event
 Make a Work Plan for one period
 Make all the letter (permission letter, invitation letter)
 Make a note in every meeting
 Make an accountability report
 Responsible to the Vice II Charity Club
Administration deputy is responsible to Vice II, we have good and effective communication along the
organization. In making Working Plan Administration deputy helped by Head, Vice I, Vice II and
others Deputy. We plan several events and activities for one period. Charity usually held big meeting
once month, Administration is responsible to make MOM (Minutes Of Meeting) or Notes. Making
Proposal for every Charity’s event is main task of Administration deputy, also responsible taking care
the letter that belongs to every event.
Barrier
Lack of communication between others committee in running an event makes the process of
making proposal and accountability report taking more time. Proposal needs some
corrections in several times because the meeting was held for several times but the
commitees are seldom to come. The timing of one event to other events is quite near, so it
make chaos in making proposal and also the accountability report of each events.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 19
PIC OF FINANCE
Devi Selena
Job Description
 Making budget in all event involving Charity Club.
 Making financial accountability report for each event that money is given by President
University.
 Collecting the monthly payment.
 Monitor entrepreneurship and donation division:
 Entrepreneurship activity
1) Fund raising
2) Sell Charity jacket
 Donation
1) Collect donation when there is any disaster, people who need help, etc.
2) Give the donation to people or organization needed
 As representative from charity in conducting care and share event with PUSU, PUSC and
other clubs and communities.
The Finance deputy is responsible to Vice II. Every month Finance deputy must collect the
monthly fee of each member of Charity IDR5,000/Person. The fund from monthly fee will be
used for any activities that belong to Charity. When there is a Natural Disaster or needed
donation, finance are responsible to supervising the donation division to collect the money.
The entrepreneurship program also is under responsible of Finance deputy. Paid the money
needed for the activities and keep the money received.
Barrier
Lack of coordination between each division therefore the money spent is not offsetting the
budget. It is hard to hold income tax of renting goods, speaker fee and the price of gift. Hard
to collect the monthly payment because there is no fix members of Charity

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 20
PIC OF EVENT DEVELOPMENT
Gandi Suhartinah
Job Description
 Set a plan, Run the events and evaluate all events in charity club president university.
Event Development helps the project manager to arrange the committee in any event of
charity and being a part of the event organizer in all of the events that held by Charity Club.
Held an internal meeting periodically to evaluate how’s the event going, evaluate the
strengths and the weaknesses, and the used that as the lesson for the next event. Together
with others committee in event organizer team arrange the rundown for the event, make sure
the event is running well and then arrange every single detail about the event itself.
Barriers
Each member has different activities, that is why a little bit hard to held an internal meeting
sometimes. During deciding the next events sometimes there is some different ideas along
each member. Sometimes, miscommunication was just happened along each member .
PIC OF ACADEMIC
Ayu Novia Farahdiba
Job Description
 Conducting the regular charity agenda of teaching activities in PAUD Melati voluntarily.
 Making a teaching list of charity member.
 Deciding Person in Charge for each day of teaching activities.
 Following up the charity member to involve in teaching activities.
 Informing the owner of PAUD Melati if there is no teaching activities for certain day.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 21
 Supervising the event that is conducted by academic division.
PIC of Academic responsible to encourage the Charity member going to the PAUD Melati
for teaching the students after their school hours, helping them to do their homework and also
give them some exercises that related to their subjects at school. In the first big meeting of
charity club, spread a piece of paper that contains the table of name, mobile number, day of
teaching. From the teaching list, choose one or two person from academic division member
becoming Person in Charge for each day. Tell the PIC about the time and venue to gather the
teaching volunteers. Give announcement in LINE group of Charity Club to involve in
teaching activities for those who haven’t any schedule on that day. Calling Mrs.Erni if there
would be no teaching activities on that day followed by certain reason.
Barriers
Minimum participants involved in teaching activities because their full schedule in the
campus and also lack of awareness from participants in helping the children. If there is
charity member didn’t come to the big meeting so it’ll make the teaching list incomplete. Not
all academic member know the contact of Mrs. Erni, so it’ll be difficult for Head of
Academic because only one person responsible to inform Mrs. Erni Usually the meeting
schedule of the event is not match with my schedule.
PIC OF COMMUNICATION
Muhammad Al Ikhlas
Job Description
Internal
 Spread any kind of information among the members especially about the big meeting.
 Publish the upcoming event.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 22
 Announce every single news to other members via group bbm or group line.
External
 Updating all the social media include the twitter, facebook group, etc.
 Seeking for any media partner for all events.
 Responsible to manage all the participants outside charity member.
Press
 Create report for every single event that has been conducted.
 Make any design needed for particular events or meeting like logo, banner, poster.
Basically, charity this year has a lot of improvement on the communication way. We came
up with the idea of dividing charity into three sub- division consist of internal, external, and
press in order to make the job description work efficiently and effectively. Fortunately, this
new form of organizational structure has given so many benefits to our club such as an easier
way to spread the information and handling other external parties on the same time. We also
finally succeeded to create many creative designs for supporting our events.
Barriers
Unfortunately, we have faced many obstacles that occurred during this period. First is
regarding to the one of the deputy that resigned from the club that makes the entire job
description has to be managed by one person only. Second is about the quota of
communication division was not fulfilling the quantity of the new members so for some case
there are some members didn’t got any chance to become the committees. Continuing with
the third problem is about the loyalty. It’s not easy for us to keep our fellow members stay
collectively because of their business outside charity like academic, major association,
student union, or any other particular clubs they joined. So at last it was bring negative
impact to us that we are lack of participants in some events and the deputy have to involve
directly because of some irresponsible and unreliable member.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 23
PIC HUMAN RESOURCES
Anugrah Satria Bimasakti
Job Description
 Organize Rules & Regulations, Job Description, and disputes in internal affairs.
 Recruit, Direct and Train Charity’s organizational works.
 Responsible in organizing any internal activities of Charity such as playing paintball, etc.
 Supervise the performance of Charity Club boards.
 Report the consistency of Charity member.
 Responsible to the Vice I of Charity Club.
Make rules and regulation for each member in big meeting. Recruit new member by
conducting interview. The interview consists of several questions about organizational
aspect. Plan to conduct bonding such as playing outbound Monitor the performance of
Charity Club Boards by controlling the progress of member of each department. Asking the
head of each department to report the member. Give the report and coordinate to the vice
chairperson of charity club.
Barriers
Difficult to implement the rules and regulations since Charity is social organization which
organization based on willing of people. The punctual of Charity members since the member
has another business. Playing outbound is difficult to be conducted because the time
consideration of each member. Gather the head of each department to ask the performance.
Coordination with all the head of each department.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 24
3.4 EVENT REPORTS
1. Charity Gathering
 Purpose
- To implement the work plan of Charity.
- To implement one value of PRESIDENT.
- To increase the member’s sense of belonging to our club, Charity.
- To increase the kinship and fellowship among Charity member.
- To make among Charity member as a one family
 Participant
- 20 Charity member of batch 2011 and 2012
- 35 Charity members of batch 2013
- 4 person non-Charity member
 Time & Venue
- Date : Friday, 22th – Saturday, 23th February 2013
- Time : 04am - 12am (first day) and 06pm - 02pm (second day)
- Place : Malabar resort Pangalengan, Bandung
 Obstacles
- Hard to collect money from the all committee and participant
- Transportation came late
- Cannot provide the adventure games because rainy at that time

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 25
 Suggestion/Recomendation
Committee should make plan B to overcome the possibilities problem that will be
faced, such as make two different rundown. There must be a good team work between
treasurer and public relation in collecting the money from the committee or
participant. For the transportation, one day before the committee must make sure to
the third parties that they can come on time.
2. Allights Village
 Purpose
- To provide solar-charge lantern for Laban Sari Village.
- To give an extra time to learn for the villagers.
- To be educate the villagers and to promote social economic development in their
village.
 Participant
- Laban Sari villagers.
- Exchange participants from Japan.
- Member of Charity Club
 Time & Venue
- Date : March, 15th 2014
- Time : 07.30 am – 20.30 pm
- Place : Laban Sari Village, Cikarang Timur
 Obstacles
- Lack of equipment for preparing the cultural night
- Lack of the committee, because at D-day is in semester break

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 26
- Difficulties in coordinating on the Day, because the situation is very crowded and
some miscommunication is happened.
 Suggestion/Recommendation
The equipment division must prepare well what the things that needed on D-day. Cha
rity can open registrations to non-member charity to join this event as committee. The
event organizer must prepare a HT to coordinating the event, at least the project mana
ger, PIC equipment and PIC public relations also using the HT to manage their comm
unication.
BUDGET ESTIMATION
OUTCOME (IN
IDR)
DIVISION DESCRIPTION QUANTITY UNIT COST/UNIT
TOTAL
COST
Secretary PrintingProposal 60 sheet 1,000 60,000
PhotocopyProposal 100 sheet 150 15,000
PrintingAccountabilityReport 30 sheet 1,000 30,000
PhotocopyAccountabilityReport 50 sheet 150 7,500
BindingDocument 6 pieces 3,000 18,000
PermissionLetter 10 sheet 1,000 10,000
Total 140,500
Event Organizer Games and Outbond
Tarik Tambang Games
Tambang 1 unit 100,000 100,000
Bakiak Games
Bakiak Sandals 8 unit 30,000 240,000
Balap Karung Games
Karung 20 pieces 3,000 60,000
Balap KelerengGames
Spoons 30 pieces 1,500 45,000

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 27
Marbles 30 pieces 500 15,000
Catching EelsGames
Eels 25 pieces 5,000 125,000
Water Bucket 5 pieces 7,000 35,000
Giftfor Games' Winner 3 unit 100,000 300,000
SoundSystem+ Genset 1 unit 1,500,000 1,500,000
Placard 1 unit free free
Souvenirs 40 pieces 30,000 1,200,000
T-Shirt(Committeesand
Participants) 70 pieces 70,000 4,900,000
Traditional Dance
JaenongDance
Men Jaipong 2 person 200,000 400,000
WomenJaipong 2 person 200,000 400,000
Men Lenong 2 person 200,000 400,000
WomenLenong 2 person 200,000 400,000
Pasambahan Dance
WomenDancer 7 person 120,000 840,000
Men Dancer 4 person 120,000 480,000
Puspamjali Dance
WomenDancer 2 person 220,000 440,000
Men Dancer 2 person 220,000 440,000
Total 12,320,000
Food and
Beverage
Snack (Committeesand
Participants) 400 box 4,000 1,600,000
Snack (Guest) 50 box 5,000 250,000
Aqua(250ml) 20 box 20,000 400,000
Breakfast(Committees) 40 box 5,000 200,000
Lunch (Committees) 50 box 15,000 750,000
Dinner(Committees) 80 box 25,000 2,000,000
Total 5,200,000
Designand
Decoration Games and Outbond
Decoration 1 unit 300,000 300,000
Cultural Performance

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 28
Decoration 1 unit 300,000 300,000
Total 600,000
PublicRelation Poster 5 pieces 7,000 35,000
Name tag (Committeesand
Participants) 35 pieces 2,500 87,500
StandingBanner 1 pieces 100,000 100,000
Backdrop(3x3) 2 pieces 180,000 360,000
Certificate 45 pieces 5,000 225,000
Phone Credit 8 voucher 25,000 200,000
Total 1,007,500
Transportation Bus 2 unit 3,000,000 6,000,000
Driver'sTips 1 unit 100,000 100,000
Fuel 1 unit 200,000 200,000 6,300,000
Total
Medic Medicine andHealthEquipment 150,000
Total 150,000
TOTAL
OUTCOME 25,718,000
INCOME (INIDR)
DESCRIPTION QUANTITY UNIT AMOUNT/UNIT
TOTAL
AMOUNT
President
Univerity 25,718,000
Total 25,718,000
TOTAL INCOME 25,718,000

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 29
FINAL REPORT
DIVISION DESCRIPTION QUANTITY UNIT COST/UNIT
TOTAL
COST
Secretary Printing ProposalColor 41 sheet 800 32,800
Printing ProposalColor 22 sheet 1,000 22,000
Printing ProposalBlack and White 11 sheet 500 5,500
Printing Accountability Report 12 sheet 1,000 12,000
Binding Document 3 pieces 4,000 12,000
Big White Envelope 1 pieces 700 700
Document Map 1 pieces 1,000 1,000
Total 86,000
Finance Receipt Book Single Ply 1 unit 3,000 3,000
Receipt Book Double Ply 2 unit 7,000 14,000
NoteBook 1 unit 5,000 5,000
Acceptance Letter Book 1 unit 7,000 7,000
Brown Envelope 1 package 8,000 8,000
White Envelope 20 pieces 500 10,000
Carbon Paper 2 sheet 700 1,400
Folio Paper 5,000
Materai3000 11 pieces 3,500 38,500
Materai6000 5 pieces 7,000 35,000
Total 126,900
Event
Organizer Games and Outbond
Balap Karung Games
Karung 10 unit 2,000 20,000
Bakiak Games
Bakiak Sandals 5 unit 30,000 150,000
Balap Kelereng Games
Spoons 1 dozen 20,000 20,000
Marbles 30 unit 100 3,000
Eating Krupuk Games

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 30
Krupuk 2 package 5,000 10,000
Small Rafia 1 roll 2,000 2,000
Big Rafia 1 roll 5,000 5,000
Rafia 1 roll 9,000 9,000
Jumbo Thread 1 roll 7,000 7,000
Chalk 1 box 5,000 5,000
Tape 1 pieces 1,000 1,000
Chopstick 1 package 4,000 4,000
Gold Paper 1 sheet 3,000 3,000
Rainbow Balloon 2 package 5,000 10,000
Plain Balloon 20 unit 1,000 20,000
Helium Ballon 50 unit 6,000 300,000
T-Shirt (Short Sleeves - Small) 8 pieces 30,000 240,000
T-Shirt (Short Sleeves) 49 pieces 45,000 2,205,000
T-Shirt (Long Sleeves) 11 pieces 50,000 550,000
T-Shirt (Long Sleeves - Big) 1 pieces 55,000 55,000
Spidol (6) 2 package 13,000 26,000
Spidol (12) 1 package 6,500 6,500
Sticky Notes 1 package 5,500 5,500
Placard 1 unit free free
Traditional Dance
Minang Costume 6 set 150,000 900,000
Kebaya Sunda Costume 1 set 150,000 150,000
MakeUp 150,000
Dancer Fee 1,800,000
Bali Dance 950,000
Total 7,607,000
Food and
Beverage Snack 380,000
Mineral Water Cup 5 box 23,520 117,600
Mineral Water Cup KTN 2 box 21,600 43,200
Mineral Water Cup 1 box 40,000 40,000
Mineral Water Bottle 2 box 36,000 72,000
Breakfast 60 box 8,000 480,000
Lunch (Committees) 60 box 15,000 900,000
Dinner (Committees) 180 box 25,000 4,500,000

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 31
Tissue 2 box 2,500 5,000
Trash Bag 3 pieces 15,000 45,000
Total 6,582,800
Public Relation Name tag (Lecturer) 3 package 4,000 12,000
Name tag (Committees and
Participants) 4 package 5,000 20,000
Name Card (10x14) 7 package 9,000 63,000
Name Card (12x17) 2 package 10,000 20,000
Black Tape 2 pieces 20,000 40,000
Banner 3 pieces 490,000
Certificate (Committees) 37 sheet 5,000 185,000
Phone Credit 8 voucher 25,000 200,000
Total 1,030,000
Transportation Elf President University 3 unit 2,395,000
Pick-Up Car 1 unit 416,000 416,000
Ojek 2 unit 7,000 14,000
Toll 34,000
Fuel (Solar) 650,000
Fuel (Premium) 200,000
Total 3,709,000
Tax Rent CostumeTraditional Dance 4% 1,050,000 42,000
(Deduct Total
Receipt) Traditional Dance Fee 4% 1,800,000 72,000
Bali Dance 4% 950,000 38,000
Rent Elf President University 2% 2,395,000 47,900
Rent Pick-Up 4% 416,000 16,640
Total 216,600
Remaining
Cash Cash on Hand 6,792,900
(Plus Total Tax) Total 6,792,900
TOTAL
OUTCOME 25,718,000

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 32
INCOME (IN
IDR)
DESCRIPTION QUANTITY UNIT AMOUNT/UNIT
TOTAL
AMOUNT
President
University 25,718,000
Total 25,718,000
TOTAL
INCOME 25,718,000

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 33
3. HELP!
 Purpose
- To donate the funds from the selling bicycles
- To help each other who need a helping hand
- To grow awareness and participation in help each other
 Participant
- President University students
- Public society around Cikarang Baru
 Time & Venue
- Date : Friday, 9th May 2014
- Time : 06.30 a.m – 13.40 p.m
- Venue : Paud Ceria, Paud Desa Lebansari and
PresidentUniversity Student Housing
 Obstacles
- Lack of preparations
- The committee are lack of awareness
- Rundown changed several times
The project manager is responsible to increase the committee’s awareness, by support
ing them in preparing the event.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 34
4. Confornation
 Purpose
- To implement 9 values of President University
- To implement the work plan of:
1. To help each other who need a helping hand
2. To donation for charity
3. To entertain participants with music
4. To increasing solidarity
 Participant
We targeted 150 person attend in the event, but actually in D-day is 41 person
 Time & Venue
- Date : Saturday, 17rd of May 2014
- Time : 07.30 pm – 10.30pm
- Venue : Radio Café Cikarang
 Obstacles
- Lack of sounding the event to participant outside President University
- Lack of preparation
Project manager must encourage the public relation sounding properly to participant.
Well organize committee is the key success of an event, so in running the event choos
e someone who really wants to succeed the event.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 35
5. BloodDonor
 Purpose
- To implement 9 values of President University
- To implement the work plan of Charity :
o To help each other who need a helping hand
o To increasing solidarity as a human
 Participant
- Students of President University
- Staff and lecturer of President University
- President Junior High School, President Senior High School and some institution
around Cikarang (Polres, Jamsostek, health care)
 Time & Venue
- Date : 27th June 2014
- Time : 07.30am – 12.00pm
- Venue : Building B, 106 Room, President University
 Obstacles
- The venue is not fix, it makes chaos at everything
- PMI came late at D-day
The preparations need at least one month. For the venue, the project manager can con
sult with the adviser to decide which one is better. Make sure to PMI one day before,
that they must come on time.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 36
6. Meet the Elderly
 Purpose
- To Implement 9 values of President University
- To implement the work plan of Charity Club
- To help each other
- To increasing solidarity among participant with the elderly
- To sharing the happiness with the elderly
 Participant
50 Student of President University
 Time & Venue
- Date : Saturday, 11th October 2014
- Time : 09.00am-12.00pm
- Venue : Department Social Institute (Jl.HM Djoyomartono 19 Komplek
Depsos Bekasi, Bulak Kapal RT 02/21, Margahayu, East Bekasi)
 Obstacles
- There is no cooperation from participant
- Lack of sounding
The preparations need at least one month. Project manager must encourage the public
relation to remind the participant about the event held.
7. Trip For Kids

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 37
 Purpose
- To Implement 9 values of President University
- To implement the work plan of Charity Club
- To help each other
- To increasing solidarity among participant with children
- To sharing the happiness with the children
 Participant
30 children from SPS. PAUD MELATI 10 and the adviser of SPS. PAUD MELATI
10 is Mrs. Erni
 Time & Venue
- Date : October 19th, 2014
- Time : 06:00 – finish
- Venue : Planetarium Jakarta
 Obstacles
- Lack of committee in D-day
- There is no place for doing games
Project manager must encourage the committee and supporting them to succeed the e
vent. Two or three days before must be took a survey to the venue.

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 38
CHARITY GATHERING

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 39
Alights Village

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 40
HELP!

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 41
CONFORNATION

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 42
BLOOD DONOR
MEET THE ELDERLY

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 43
MEEET THE ELDERLY

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 44
TRIP FOR KIDS

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 45
LETTER OF AUTHORIZATION
(Cikarang,November 4th 2014)
Proposed by,
Rudi Afandi Winata Hernawati W. Retno Wiratih
Head of Charity Adviser of Charity
Acknowledged by,
Made Pradnyana Putra Grace Debora C.O.
President of PUSU Chairperson of PUSC
Hernawati W. Retno Wiratih Susilo, S. Kom
Adviser of PUSC & PUSU Head of Student & Alumni Bureau
Approved by,
Prof. Anak Agung Banyu Perwita, Ph.D
Vice Rector III

CHARITY CLUB
Phone (021) 89109762-6, fax (021)98109768
Charity Club
2012-2013 46

President University Charity Club Report 2012-2013

Recommended

Recommended

More Related Content

What's hot

What's hot (7)

Viewers also liked

Viewers also liked (20)

Similar to President University Charity Club Report 2012-2013

Similar to President University Charity Club Report 2012-2013 (20)

President University Charity Club Report 2012-2013