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The developing
internal audit agenda
Summary findings from our survey of public sector heads of internal audit
May 2012
Contents	Page

Introduction	1
Internal audit provision, skills and professionalisation	    2
The head of internal audit	                                  5
Service delivery	                                            8
Conclusions	14
Appendix: methodology	                                      16
Introduction


Context                                                          Highlights
No public sector internal audit function can be immune to        Provision, skills and professionalisation
the issues presently facing the sector. The increased pressure   •	 52% of respondents had a fully in-house team, with an
on budgets, the constant demand to deliver more for less,           additional 27% co-sourcing selected skills. A significant
the evolution of service delivery models and an increasing          proportion of respondents (33%) anticipated that the
focus on good governance and risk management has meant              structure would change in the next two years.
that internal auditors need to keep pace with the changes,       •	 A recognition of the need to address skills gaps and
focus effort where it most needed and be highly professional        increase the professional qualification of team members
in their delivery. This professionalism is strongly supported       indicates an acceptance that modern internal audit is
by CIPFA and the IIA, who are pressing for the consistent           widening in scope and starting to respond to the challenge
adoption of key professional standards and principles.              of a more competitive market environment.
    Meanwhile, the external audit landscape is also
facing radical changes, with the disbanding of the Audit         The head of internal audit
Commission, the councils’ prospects of being able to             •	 While 98% of heads of internal audit had a role that was
appoint their own auditors and the concept of Independent           clearly officially recognised, the key challenges in meeting
Audit Appointment Panels (IAAPs). Almost a third of our             CIPFA’s statement on the role were due to resourcing
respondents believe the advent of IAAPs will mean that the          issues and the support of the chief executive.
audit committee becomes more important. The same number
think that the existing audit committee will transform into      Service delivery
an IAAP body, although 73% still see the appointment of          •	 Our respondents anticipated a net increase in the breadth
independent members as the most significant stumbling               of internal audit coverage, which emphasises the issues of
block to their establishment.                                       limited resources and skills gap.
    So, how are internal auditors responding to the pressures?   •	 While 82% believe there will be no impact in delivering
Do they have the resources to deliver what is needed? Are           their annual opinion in the short-term and actions are
they having to compromise their standards or their coverage,        being taken to mitigate the reductions in resource, it is
or are better and more efficient solutions being identified?        apparent that there will be a compromise on standards
Do internal auditors have the support and sponsorship they          and a limit to the depth of service as the breadth of audit
need from within their organisations, with the necessary            increases.
board-level relationships, to be effective?                      •	 Measurement of output will become key in ensuring that
    In conjunction with CIPFA, we undertook a survey of             the value of internal audit is recognised.
UK heads of internal audit at local authorities, police, fire
and NHS bodies, to address these questions. The survey
focused on the year 2011/12 as its base, with forward-looking
questions covering 2012/13 and 2013/14. The results are
based on 97 responses.




                                                                                                       Technology investment report   1
Internal audit provision,
skills and professionalisation

52% of respondents had a fully in-house team, with an additional 27% co-sourcing
selected skills. A significant proportion of respondents (33%) anticipated that the
structure would change in the next two years. However, a recognition of the need
to address skills gaps and increase the professional qualification of team members
indicates an acceptance that modern internal audit is widening in scope and starting
to respond to the challenge of a more competitive market environment.
In-house versus out-sourced provision
Over half of internal audit functions are delivered wholly by      Do you see the way your internal audit service is provided
                                                                   changing in the next 2 years? (%)
an in-house team and over a quarter have an in-house team
with a co-sourcing arrangement in place for selected skills          Yes
                                                                     No
or resources. One third of respondents believe this mix will
change in the next two years. Of these, 56% anticipate a                                                             33

significant growth in shared service or partnership provision
and 28% an increase in co-sourcing arrangements. However,
                                                                                                                                   67
very few (3%) saw wholesale outsourcing as their likely
business model going forward.
    For those commissioning internal audit services cost and
value for money will inevitably be factors. As one respondent
                                                                   IF ‘Yes’, where you think there will be a change to the
from an audit consortium noted: “Most of the NHS
                                                                   way the service is provided, how do you think your service
periodically tenders internal audit services. The process quite    will be provided in 2 years time? (%)
often focuses on cost, so proposals are driven predominantly by
                                                                     Fully in-house
the need to be competitive rather than audit needs.” However,        Co-sourcing for selected                             33   9
to ensure value for money, commissioners will also need to           skills or resources
                                                                     Shared service/partnership
identify and understand their needs for audit and assurance if
                                                                     Audit consortium                                               28
they are to be an ‘intelligent client’ and procure effectively.      Fully out-sourced
                                                                                                                     56
Which of the following best describes the way in which
your current Internal Audit services are delivered? (%)

  Fully in-house
  Co-sourcing for selected                                         This chart does not equal 100% due to rounding.
                                                          9
  skills or resources                                 5
  Shared service/partnership                      6
  Audit consortium
  Fully out-sourced                                           52
                                                  27




This chart does not equal 100% due to rounding.




2	 The developing internal audit agenda
The development of a shared service arrangement is seen by             3	Future internal audit market – the focus on this skill
some as an opportunity to consolidate valued audit skills and               set could indicate that HIAs are considering the future
experience and a way to tackle resourcing issues.                           landscape and preparing for the inherent threat and/or
“I believe that many of the challenges that face internal audit
                                                                            opportunity in the market.
today, which this survey covers, can only be addressed by local
                                                                       Which are the three key areas or skills which will need to
authorities joining their audit resources together. My partnership     be developed within the next 2-3 years?
now has the breadth and depth of resources to weather the
                                                                       70%
current difficulties and provide a constant, high quality internal
                                                                       60%
audit service to our partners. It’s difficult to see how quality and
delivery can be maintained by individual internal audit teams          50%
working alone.”                                                        40%
Survey respondent                                                      30%       59
                                                                                              53
For the 33% of organisations making changes to their                   20%                                        41
                                                                                                                                  36         34
internal audit provision there will be a number of challenges          10%                                                                                      20                   16                    14                        14                     3
for both internal auditors and their clients and this will             0%
increase the importance of building good relationships.
                                                                               Assurance
                                                                                mapping

                                                                                           Procurement and
                                                                                              contract audit

                                                                                                                       CAATS/
                                                                                                               Continuous audit

                                                                                                                                  IT audit


                                                                                                                                             Counter fraud


                                                                                                                                                                Project management


                                                                                                                                                                                     Risk management

                                                                                                                                                                                                       Financial management/
                                                                                                                                                                                                            Accountancy audit

                                                                                                                                                                                                                                Personal and management
                                                                                                                                                                                                                                             development

                                                                                                                                                                                                                                                           Other
Skills gaps and preparing to compete
Over the next two to three years, heads of internal audit
(HIAs) recognised skills gaps in the following areas:
•	 assurance mapping (59%)
•	 procurement and contract audit (53%)
•	 use of IT tools (41%) and IT auditing (36%)
•	 counter fraud knowledge (34%)

This indicates evolution in three areas of internal audit:
1	 Internal audit plans – which now focus on business areas
   which drive good value (better procurement and contract
   management, stamping out fraud) and respond to greater
   automation and use of technology to deliver local services
   (IT auditing).
2	Assurance focused approach – the particular focus on
   increasing assurance mapping skills indicates that limited
   audit resources are being focused on key areas to provide
   the greatest assurance possible. This is particularly required
   as an internal auditor can no longer rely on a standard
   programme of work, rather the focus and level of assurance
   must continually evolve, with the auditor in a unique
   position to advise on whether coverage is sufficient.



                                                                                                                                                             The developing internal audit agenda                                                                  3
When asked, 52% of respondents were confident of their                                        Professionalisation of the internal audit function
ability to compete against private firms for additional work
                                                                                              How will the need for Internal Auditors to be
(perhaps by forming a consortium themselves or acting as                                      professionally qualified change? (%)
                                                                                                                                             21
a shared service centre for internal auditing in their region).
                                                                                                Significant increase
Nearly a third, however, disagreed. For those with doubts,                                      Slight increase
the key skills believed to be missing were commercial skills                                    Neither an increase nor a decrease                 21
                                                                                                Slight decrease
around developing and submitting bids, and marketing
                                                                                                Significant decrease
and business planning, rather than the technical skills of                                                                           46
audit delivery.
                                                                                                                                                     30
    Internal audit teams are being challenged not only in their
ability to deliver good audit work, but are also starting to
recognise the wider market place threat and competition to
their very existence, and are quickly identifying how they
need to change.                                                                               At present there is no formal requirement for internal audit
                                                                                              team members to hold a professional qualification. However,
Many IA teams contract with other organisations to                                            51% of our respondents anticipated that over the next two
provide audit services. Do you consider that your                                             years there would be an increase in the need for internal
IA team has the necessary business skills to compete
in the market? (%)
                                                                                              auditors to be professionally qualified. Two main reasons
                                                                                              were given for this. Firstly, that the organisations’ responses
  Yes
  No                                                                                          to external drivers were creating an environment that required
                                                      17
  Not applicable                                                                              a broader and deeper internal audit skill set. Secondly, that
                                                                                              clients’ expectations of professional status were also increasing,
                                                                                 52           with comparison with private sector competition acting as
                                              31                                              a catalyst. Unsurprisingly, reduced training budgets were
                                                                                              identified as a barrier to supporting professional training.
                                                                                              “Client expectations will increasingly be for assurance about
                                                                                              quality delivery – for which demonstrated professional
                                                                                              competence will be critical.”
If ‘No’, which of the following areas of skills require
further development? (%)                                                                      Survey respondent

100%                                                                                          “Internal audit is a specialist discipline and needs to have
90%
                                                                                              appropriately qualified and experienced staff to carry out the
                                                                                              reviews in the complex environment that we now face.”
80%
                                                                                              Survey respondent
70%

60%
                                                                                              CIPFA’s view is that professional training for internal
                                                                                              audit staff not only offers development, career choices
50%
                93                                                                            and motivation to the team member, but that it enhances
40%
                                                                                              the overall effectiveness of the audit team. Professional
30%                            62
                                                                                              training alone does not ensure optimum performance
20%
                                                                                              and effectiveness from the team but it does provide a
                                            31                 28
10%                                                                                           core platform of competence on which additional skills,
                                                                                       7
0%                                                                                            experience and personal effectiveness can be developed.
             Developing and
             submitting bids




                               Marketing




                                           Business
                                           planning



                                                           Client relationship
                                                                management




                                                                                      Other




                                                                                              As audit teams continue to demonstrate their value and
                                                                                              effectiveness to their clients, professional development
                                                                                              will be a core strand of that offering.




4	 The developing internal audit agenda
The head of internal audit


While 98% of heads of internal audit had a role that was clearly officially recognised,
the key challenges in meeting CIPFA’s statement on the role were due to resourcing
issues and the support of the chief executive.

                                                             The HIA is an important and challenging role, requiring a
 CIPFA statement on the role of the                          wide range of technical and managerial skills to be effective.
                                                             It also includes building relationships with other senior staff
 head of internal audit in public service                    and influencing governance and control matters.
 organisations                                                   As HIAs themselves, 98% of our respondents work
                                                             for organisations where the role of head of internal audit is
 The head of internal audit in a public service              ‘clearly nominated’. Although there is a variety of internal
 organisation plays a critical role in delivering the
                                                             audit delivery models, in 84% of responses the role of the
 organisation’s strategic objectives by:
                                                             HIA is undertaken by an in-house employee and for a
 1	 championing best practice in governance, objectively
                                                             further 10% the HIA role is fulfilled by someone who acts
    assessing the adequacy of governance and management
                                                             on behalf of more than one body.
    of existing risks, commenting on responses to emerging
    risks and proposed developments; and                     Is the Head of Internal Audit a clearly nominated role? (%)
 2	 giving an objective and evidence based opinion on
                                                               Yes
    all aspects of governance, risk management and                                                                              2
                                                               No
    internal control.

 To perform this role the head of internal audit:
 3	 must be a senior manager with regular and open
    engagement across the organisation, particularly with
    the Leadership Team and with the Audit Committee;                                                                           98
 4	 must lead and direct an internal audit service that
    is resourced to be fit for purpose; and
 5	 must be professionally qualified and                     Is the role occupied in-house, by a contractor or shared
    suitably experienced.                                    between two or more public bodies? (%)

 The role of the head of                                       In-house
                                                               Contractor
 internal audit, CIPFA, Dec 2010                                                                                           10
                                                               Shared role between two                                 5
                                                               or more public bodies




                                                                                                                                     84



                                                             This chart does not equal 100% due to rounding.




                                                                                                               The developing internal audit agenda   5
Professionalism of the HIA
HIAs consider that they fully comply with the principles                                          The least level of compliance with the CIPFA statement
of the CIPFA statement, in particular in giving an objective                                 was in terms of ‘leading and directing an internal audit
opinion on all aspects of governance, risk management and                                    service that is resourced to be fit for purpose’, with only 75%
internal control (97%), being professionally qualified and                                   agreeing and 25% partially agreeing. Combined with the
suitably experienced (91%) and in terms of championing                                       leading reasons for not complying with the five principles –
best practice (85%).                                                                         ‘limited internal audit resources’ (55%) and ‘skills gaps in the
                                                                                             internal audit team’ (50%) – it is clear that resourcing
                                                                                             is a major challenge.

To what extent does your Head of Internal Audit comply with the principles of the statement?

100%                                                   3                                     2                                                                             1
                                                                                                                                                                           8
90%                15
                                                                                             16
                                                                                                                                      25
80%

70%

60%

50%
                                                       97
                                                                                                                                                                          91
40%                85                                                                        82
                                                                                                                                      75
30%

20%

10%

0%

              Championing                    Giving an objective and          A senior manager with regular                Leading and directing an           Professionally qualified and
       best practice in government        evidence-based opinion on all       and open engagement across                 internal audit service that is          suitably experienced
                                           aspects of governance, risk               the organisation                         resourced to be fit
                                                management and                                                                    for purpose
                                                 internal control

                                                                          Fully         Partial               Not at all



Where you do not comply with one or more of the five principles, what are the three main reasons?

100%

90%

80%

70%

60%

50%

40%

30%
             55
                                     50
20%

10%                                                        29                     26
                                                                                                         19                        17                                          17
                                                                                                                                                          2
0%

       Limited internal    Skills gaps in the     Lack of support         Head of internal         The internal audit         Lack of direct       The role has not            Other
       audit resources    internal audit team     for internal audit        audit is not           function is limited        access to the          been officially
                                                   amongst senior          defined as a          to a specified plan/       leadership team          nominated to
                                                    management            senior manager            contract rather                                 an individual or
                                                                                                  than undertaking a                                  contractor
                                                                                                 wider advisory role




6	 The developing internal audit agenda
The importance of relationships
There was also less confidence from HIAs in fully complying                       80% of HIAs receive total support from chief financial
with the requirement of being ‘a senior manager with regular                  officers and 83% receive a similar level of support from audit
and open engagement across the organisation’ (82%) and                        committees. This level of support drops to 59% from chief
a small proportion indicated that this was not the case at                    executives and is generally lowest among county authorities
all (2%).                                                                     and ‘other’ bodies, such as police and fire. The implication is
     Over a quarter (29%) cite ‘a lack of support amongst                     that to address the ‘lack of support from senior management’,
senior management’ as a reason for not complying with one                     HIAs need to increase the level of dialogue with chief
of CIPFA’s five principles, possibly because a similar number                 executives, particularly as pressures inevitably increase.
structurally place the HIA below the ‘senior management’                      Building relationships and understanding of the internal
level. This lack of support appears to be a particular problem                audit role are critical for ensuring that the function can ‘add
for unitary authorities, with 40% identifying the issue.                      value’ at an early or critical stage of major projects or new
It may be that the HIA is seen as less important in a larger                  developments. Where there is only limited recognition of the
organisation and therefore receives less support.                             HIA role it is more likely that the contribution internal audit
                                                                              makes will be more constrained.
What level of support for the HIA is received from: (%)
                                                                              “The concept of the head of internal audit being involved in
Chief Financial Officer
                                                                              advising on impact of proposed policy initiatives, programmes,
  Total support
                                                       20                     projects and emerging risks is not always accepted or agreed in
  Some support
                                                                              the organisation.”
                                                                              Survey respondent

                                                                     80




Chief Executive
  Total support                                             7
  Some support
  No support
                                                  33
                                                                         59




This chart does not equal 100% due to rounding.
                                                                1
Audit Committee
  Total support                                        16
  Some support
  No support




                                                                    83




                                                                                                               The developing internal audit agenda   7
Service delivery


Our respondents anticipated a net increase in the breadth of internal audit coverage,
which emphasises the issues of limited resources and skills gap. While 82% believe
there will be no impact in delivering their annual opinion in the short-term and
actions are being taken to mitigate the reductions in resource, it is apparent that there
will be a compromise on standards and a limit to the depth of service as the breadth
of audit increases. Measurement of output will become key in ensuring that the value
of internal audit is recognised.

Coverage of internal audit work
Looking forward to the next two years (2012/13 and 2013/14), and for each of the following areas of IA work,
please identify how much the amount of work in each area is likely to change

100%        3             1                                              1             1                                 1                           3
                                                          5                            8                8                                                         7
90%                                                                      9                                               9            15             7
           14                             19
80%
                          39                                                                           27
70%
                                                                                       44
                                                         57
60%                                                                     56                                                            44            54
                                                                                                                        63
                                          50                                                                                                                      73
50%
           71
40%                                                                                                    46
30%                       51
                                                                                       43
20%                                                      33                                                                           37
                                                                        31                                                                          30
                                          29                                                                            22
10%                                                                                                    14                                                         15
           11             9
0%                                                                                                                       6                           5
                                          2               4              3             3                4                             4                           3
       Fundamental Strategic risks   Operational      Corporate       IT audit       Special          Grant        Audit of arm’s   Audit of     Assurance       Other
         financial                    risks and      governance                   investigations   certification   length bodies    schools       on value
         systems                       controls    and compliance                 and projects,                                                  for money
                                                   with regulations              including fraud                                               arrangements


     Significant increase (>20%)      Slight increase (up to 20%)        About the same (~5%)          Slight decrease (up to 20%)         Significance decrease (>20%)




8	 The developing internal audit agenda
Looking forward over the next two years, there are some               Thirdly, as internal auditors cover not only the basic
trends in the nature and coverage of internal audit work.         financial control areas, but also audit more strategic and
The majority see most types of internal audit work staying        operational matters, the need for professional qualifications
the same with about 30% of respondents seeing a potential         may become a greater requirement than the respondents of
for increase in work in operational risks and controls,           the survey originally anticipated.
IT audit and value for money arrangements. The clear
                                                                  Given the current financial environment, how do you
exceptions to this are:
                                                                  expect the following aspects of Internal Audit provision
          Strategic risks – where 60% of respondents              WILL change over the next two years, 2012/13 and 2013/14,
                                                                  compared to the current year?
          expect an increase in work.
                                                                  100%
          Special investigations and projects
                                                                  90%           18                        18
          including fraud – where 46% of respondents                                                                                  22
                                                                  80%
          expect to see an increase.
                                                                  70%
          Fundamental financial systems – where 71%
                                                                  60%           41                        38
          of respondents anticipate that this work will                                                                               38
                                                                  50%
          remain broadly the same and if not, then more
                                                                  40%
          likely to decrease.
                                                                  30%
          Grant certification – with 35% of respondents                                                   38
                                                                  20%           36                                                    34
          anticipating this area of work will decrease.
                                                                  10%
          Audit of schools – with the majority (59%) of                                     2                     3                              4
                                                                  0%                        2                     2                              1
          respondents anticipating a decrease.                             Internal audit            Internal audit                 Internal
                                                                             team size               planned days                 audit spend

The growth of work in the area of strategic risks reflects               Significant increase (>10%)	          Slight decrease (up to 10%)
the increasing expectation that internal audit plans will                Slight increase (up to 10%) 	         Significance decrease (>10%)
                                                                         About the same (~2%)	
be produced with reference to the key priorities of the
organisation and provide higher level assurances to
management. The anticipated increase in fraud related work
is perhaps expected given the well-recognised increase
in fraud perpetrated against the public sector in difficult
economic times.
    Three key themes emerge. Firstly, this overall net increase
in workload indicates that, like local public sector finance
functions, there is an increasingly resource-restrained
position. 59% of respondents also anticipated that the size
of their audit team would reduce in the next two years.
    Secondly, an expectation of a gradual shift into more
traditionally ‘added value’ areas, reflects the requirement
for additional training to meet skills gaps.




                                                                                                          The developing internal audit agenda       9
Feeling the pinch
How many audit days are in your internal audit plan for the year 2011/12?

                                                                             Audit days – unitary authorities (England)
                                                                             5,000
    These charts show the typical spread of the number
    of days in the current audit plan, split according to                    4,000
    authority type. There is a range, with significant
    outliers in each authority type. The mean average                        3,000
    number of audit days is 1,400 for a unitary authority,
    2,300 for a county and 560 for a district.
                                                                             2,000
        56% also anticipate that the number of days in
    their plan will reduce and that the amount spent on
                                                                             1,000
    internal audit will similarly fall (60%).

                                                                             0




Audit days – English counties                                                Audit days – London
5,000                                                                        5,000



4,000                                                                        4,000



3,000                                                                        3,000



2,000                                                                        2,000



1,000                                                                        1,000



0                                                                            0




Audit days – metropolitan authorities                                        Audit days – non-metropolitan districts (England)
5,000                                                                        5,000



4,000                                                                        4,000



3,000                                                                        3,000



2,000                                                                        2,000



1,000                                                                        1,000



0                                                                            0




                                           Individual authorities   Local authority average      Authority type average




10	 The developing internal audit agenda
Reflecting on the impact of resource reductions, 74%              If there has been a reduction in the overall internal audit
                                                                  resource, what impact has this had on:
of respondents have already reduced the coverage of the
                                                                  A.	 The coverage of the control environment by Internal
control environment, implying that while breadth of the               Audit work?
audit has increased, the depth has been reduced. While            B.	 Your ability to meet professional standards of Internal Audit
63% of respondents believe that in this situation they have           for our work?

maintained existing levels of internal audit professional         100%                                          1                                                                                                               1
standards, 36% recognised that “some compromises                  90%
[will need to be made] in certain areas”.                         80%                                                                                                                                                           36
                                                                  70%
Yet only 35% have raised their concerns about internal audit
                                                                  60%                                         74
resources with the audit committee, chief financial officer
                                                                  50%
or chief executive. Is this simply accepting the inevitable,
                                                                  40%
agreeing to budget cuts just like every other department?
Or is it symptomatic of the nature and level of the               30%                                                                                                                                                           63

relationship the HIA has with senior management?                  20%

                                                                  10%                                         25

Actions being undertaken by HIAs to mitigate the reduction        0%
in resource include improving staff performance (76%),                   Coverage of control environment                                                                                      IA professional standards
improving audit planning (66%), making greater use of
                                                                         Maintained existing levels
technology in delivering audit work (51%) and restructuring              Reduced in certain areas
teams to make better use of the days available (40%). In the             Significantly reduced levels
main, HIAs think this response will be enough for now,
with 82% saying there will be no impact of their ability          What steps have been taken by Internal Audit to improve
to deliver their annual opinion. The long-term however,           the efficiency of the function?
is less certain.
                                                                  100%
“I would now argue that the internal audit function is at the     90%
minimum level possible. I have managed to get support from the    80%
s151 officer, management team, external audit and the audit
                                                                  70%
committee to maintain staffing levels as they currently stand.
However, the function is now two thirds the size it was three     60%

years ago.”                                                       50%
Survey respondent                                                 40%
                                                                             76
                                                                  30%                              66
From a professional point of view, the CIPFA Code of
                                                                                                                              51
Practice requires the HIA to advise their organisations if        20%                                                                               43                            40
                                                                                                                                                                                                            31
the level of resource prejudices the ability of internal audit    10%                                                                                                                                                                21              17
to deliver a service consistent with the definition of internal   0%
audit. NHS standards also require a similar safeguard. This
                                                                          Improving staff
                                                                            performance

                                                                                            Improved audit planning
                                                                                             and liaison with clients
                                                                                                 to minimise delays
                                                                                                                         Greater use of audit
                                                                                                                        technology to speed
                                                                                                                               up audit work

                                                                                                                                                Reducing time spent on
                                                                                                                                                    report preparation

                                                                                                                                                                           Restructuring the team
                                                                                                                                                                             to increase available
                                                                                                                                                                                       audit days
                                                                                                                                                                                                     Greater use of CAATs or
                                                                                                                                                                                                       continuous auditing to
                                                                                                                                                                                                          improve coverage
                                                                                                                                                                                                                                Making greater use
                                                                                                                                                                                                                                   of management
                                                                                                                                                                                                                                 self-assessments

                                                                                                                                                                                                                                                     Other




will clearly be a challenge for many HIAs going forward.




                                                                                                                                                                         The developing internal audit agenda                                                11
Other responses
If internal resources are under pressure, one possible           For each of the following areas, how will the extent
                                                                 to which you buy in these services change over the next
response would be to buy in additional resources when            12 months?
needed, increasing co-sourcing arrangements. While there
                                                                 100%
are slight increases in the expected purchasing of external
                                                                 90%
resources for some specialist areas, there is no overall trend
in this direction. We can only draw the conclusion that the      80%     36

main driver for co-sourcing arrangements is in the more          70%
                                                                                                                                                64
                                                                                           66                   69                                                  66                           70                              68                71
generalist skill areas: the volume of resource needed, rather    60%                4
than their specialism.                                           50%

                                                                 40%
                                                                         45                                                                                     2
                                                                 30%                                        1                                                                                2                            1                    1
                                                                                                                                         1
                                                                                                                                                                                                                          1                           5
                                                                 20%                                                                            27                                                                                                    8
                                                                                           29                   26                                                  27                                                           24
                                                                 10%                                                                                                                             28
                                                                         10                                                                                                                                                                        16
                                                                                                                                         3                      5                            3                                     6
                                                                 0%                 4                       4
                                                                                                                                         1                      2                            1                                                 1
                                                                         IT audit


                                                                                        Forensic & fraud
                                                                                            investigation


                                                                                                                Treasury or tax audits


                                                                                                                                             Procurement and
                                                                                                                                                supply chains


                                                                                                                                                                    Value for money audits


                                                                                                                                                                                                 Health & safety audits


                                                                                                                                                                                                                              Audit of arm’s
                                                                                                                                                                                                                              length bodies


                                                                                                                                                                                                                                                   Auditing schools
                                                                        Significant increase (>10%)	                                                                Slight decrease (up to 10%)
                                                                        Slight increase (up to 10%) 	                                                               Significance decrease (>10%)
                                                                        About the same (~2%)	                                                                       Not applicable/no answer




12	 The developing internal audit agenda
What does good look like?
Internal auditors are always asked to ‘add value’, but it is                     Preferred measures were around impacts, with 80%
notoriously difficult to measure. Current measures of internal               citing this as a desired key performance measure, along with
audit performance today contrast significantly to how                        more qualitative feedback from clients and from the audit
internal auditors wish to be measured. The strong majority                   committee. Only 13% wanted to continue to use measures of
(73%) do obtain qualitative feedback from clients already,                   cost or production efficiency, and just 5% wanted measures
but many of the other current measures of performance are                    around the number of days in the plan.
about inputs. These include the number of days in the plan,                      It appears, therefore, that there is a risk of a perception
cost and production measures, such as the number of reports.                 gap between internal auditors themselves and senior
Currently, only 30% of respondents measure the impact of                     management, to the extent that key performance indicators
findings and just 7% the linkage to business risks through                   do not focus on outcomes and impact. This is the
the risk register.                                                           fundamental challenge for HIAs themselves, and for the
                                                                             profession as a whole.
                                                                             “The big challenge for audit is to incontrovertibly prove its worth
                                                                             as it can be perceived as a back office service and thus ripe for
                                                                             further cuts. It’s still a great job to do and some great people who
                                                                             add real value – we need to get better at telling people about this.”
                                                                             Survey respondent

Internal Auditors must always add value, but this is often measured in different ways
A.	 Please indicate the three key ways in which the effectiveness of the IA function is currently evaluated
B.	 Please indicate the three key ways that you would want IA to be measured in the future

100%

90%

80%

70%

60%

50%

40%                                                                                                               80
         73   76
30%
                                                                                                53
20%
                          39            39           39
                                                                        32                30                29                        30
10%
                                              13           15                                                                                             13
0%                             5                                               7                                                7                   5

         Qualitative   Number of days   Cost of IA   Production         Number            Qualitative    Measures of the Extent to which          Number of
       feedback from    in audit plan   provision    measures          of reports         judgement       impact of the the plan links to          instances
           clients                                                     produced         from the audit   IA work and/or the risk register          of control
                                                                                          committee          findings                            breakdown or
                                                                                                                                                identified fraud
                                                                  Current      Future




                                                                                                                       The developing internal audit agenda    13
Conclusions


The survey highlights some of the challenges that heads of internal audit are facing in
public sector organisations. There is the ambition to meet professional standards fully
and fulfil the role set out by CIPFA in the role of the head of internal audit. This may
mean further development and investment in audit teams, key relationships across
the organisation and involvement in the full range of audit and assurance provision.
There is no doubt that internal audit teams are feeling the economic pressures like
other departments. They are moving quickly to respond by improving their own
efficiencies, but at the same time the expectations of what they should deliver are
increasing rapidly.

Heads of internal audit will need to demonstrate effectively how they add value
and the impact of their assurance work, as they prepare for the competition that is
increasing in the market place.




14	 The developing internal audit agenda
About us


About Grant Thornton                                             About CIPFA
Grant Thornton UK LLP is a leading business and financial        CIPFA is the world’s only professional accountancy body
adviser with client-facing offices in 24 locations nationwide.   to specialise in public services. That means our knowledge
We are the leading provider of audit services in the local       of the sector and the challenges that lie ahead is unrivalled.
public audit market and have a longstanding reputation for       Our members work across the public sector, often at the
our work with local authorities, public health bodies and        highest levels and bring their very relevant expertise to the
other public organisations, including housing associations,      roles they occupy.
further education colleges, universities and central
government departments and related agencies.                     Setting the standards
    Drawing on significant experience of working with local      As the standard setter for local authority accounting, we
government and the wider public sector, Grant Thornton           work with central government to help shape the new public
has the expertise and commitment to deliver tangible results     finance landscape and ensure that taxpayer’s money is spent
for local authorities as they look at options for financing      wisely and accounted for as efficiently as possible.
the future, adopting new delivery models in a landscape
of greater partnerships and collaborations, and ensuring         Tackling the issues of the day
effective governance and risk management.                        In response to the scale of the challenges faced by leaders in
    We understand and respect regional differences and           public finance, we’re developing products and services to
are able to respond to local needs of local authorities. Our     support all parts of the public sector as they tackle the issues
depth of experience ensures that our solutions are grounded      of the day.
in reality and draw on best practice, as we work to deliver
                                                                 Helping at home and overseas
proactive, client-centric relationships, and the required
                                                                 Our work covers England, Scotland, Wales and Northern
services in a distinctive and personal way.
                                                                 Ireland, and our regional presence is essential in the
                                                                 delivery of services for the benefit of local communities.
                                                                 Internationally, we work with donors, partner governments,
                                                                 accountancy bodies and others to advance public finance and
                                                                 governance to support better public services.

                                                                 For more information about our products and services visit
                                                                 www.cipfa.org.uk, or the Better Governance Forum website,
                                                                 at www.cipfanetworks.net/governance/




                                                                                                   The developing internal audit agenda   15
Appendix: methodology



We surveyed 702 organisations by email during February
and March 2012, and asked Heads of Internal Audit around
the United Kingdom a range of questions relating to internal
audit. The poll focused on the year 2011/12 as its base, with
forward-looking questions covering 2012/13 and 2013/14.
    97 responses were received representing 21% of the
local authority bodies (including police and fire) polled and
4% of health and other bodies. Owing to the small number
of responses received from the health sector we have not
separated out the findings.
    The responses were collated and analysed by CIPFA
Information Services.




16	 The developing internal audit agenda
Contacts


Paul Hughes                                                      Philip Keown                                               Diana Melville
Local Government Governance Lead                                 Business Risk Services                                     Governance Advisor
Grant Thornton UK LLP                                            Grant Thornton UK LLP                                      CIPFA Better Governance Forum
T 020 7728 2256                                                  T 020 7728 2394                                            T 01722 349398
E paul.hughes@uk.gt.com                                          E philip.r.keown@uk.gt.com                                 E diana.melville@cipfa.org.uk




© 2012 Grant Thornton UK LLP. All rights reserved.
‘Grant Thornton’ means Grant Thornton UK LLP, a limited liability partnership.
Grant Thornton UK LLP is a member firm within Grant Thornton International Ltd (‘Grant Thornton International’).
Grant Thornton International and the member firms are not a worldwide partnership. Services are delivered by the
member firms independently. This publication has been prepared only as a guide. No responsibility can be accepted
by us for loss occasioned to any person acting or refraining from acting as a result of any material in this publication.

www.grant-thornton.co.uk

EPI904

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Grant Thornton - The developing internal audit agenda

  • 1. The developing internal audit agenda Summary findings from our survey of public sector heads of internal audit May 2012
  • 2. Contents Page Introduction 1 Internal audit provision, skills and professionalisation 2 The head of internal audit 5 Service delivery 8 Conclusions 14 Appendix: methodology 16
  • 3. Introduction Context Highlights No public sector internal audit function can be immune to Provision, skills and professionalisation the issues presently facing the sector. The increased pressure • 52% of respondents had a fully in-house team, with an on budgets, the constant demand to deliver more for less, additional 27% co-sourcing selected skills. A significant the evolution of service delivery models and an increasing proportion of respondents (33%) anticipated that the focus on good governance and risk management has meant structure would change in the next two years. that internal auditors need to keep pace with the changes, • A recognition of the need to address skills gaps and focus effort where it most needed and be highly professional increase the professional qualification of team members in their delivery. This professionalism is strongly supported indicates an acceptance that modern internal audit is by CIPFA and the IIA, who are pressing for the consistent widening in scope and starting to respond to the challenge adoption of key professional standards and principles. of a more competitive market environment. Meanwhile, the external audit landscape is also facing radical changes, with the disbanding of the Audit The head of internal audit Commission, the councils’ prospects of being able to • While 98% of heads of internal audit had a role that was appoint their own auditors and the concept of Independent clearly officially recognised, the key challenges in meeting Audit Appointment Panels (IAAPs). Almost a third of our CIPFA’s statement on the role were due to resourcing respondents believe the advent of IAAPs will mean that the issues and the support of the chief executive. audit committee becomes more important. The same number think that the existing audit committee will transform into Service delivery an IAAP body, although 73% still see the appointment of • Our respondents anticipated a net increase in the breadth independent members as the most significant stumbling of internal audit coverage, which emphasises the issues of block to their establishment. limited resources and skills gap. So, how are internal auditors responding to the pressures? • While 82% believe there will be no impact in delivering Do they have the resources to deliver what is needed? Are their annual opinion in the short-term and actions are they having to compromise their standards or their coverage, being taken to mitigate the reductions in resource, it is or are better and more efficient solutions being identified? apparent that there will be a compromise on standards Do internal auditors have the support and sponsorship they and a limit to the depth of service as the breadth of audit need from within their organisations, with the necessary increases. board-level relationships, to be effective? • Measurement of output will become key in ensuring that In conjunction with CIPFA, we undertook a survey of the value of internal audit is recognised. UK heads of internal audit at local authorities, police, fire and NHS bodies, to address these questions. The survey focused on the year 2011/12 as its base, with forward-looking questions covering 2012/13 and 2013/14. The results are based on 97 responses. Technology investment report 1
  • 4. Internal audit provision, skills and professionalisation 52% of respondents had a fully in-house team, with an additional 27% co-sourcing selected skills. A significant proportion of respondents (33%) anticipated that the structure would change in the next two years. However, a recognition of the need to address skills gaps and increase the professional qualification of team members indicates an acceptance that modern internal audit is widening in scope and starting to respond to the challenge of a more competitive market environment. In-house versus out-sourced provision Over half of internal audit functions are delivered wholly by Do you see the way your internal audit service is provided changing in the next 2 years? (%) an in-house team and over a quarter have an in-house team with a co-sourcing arrangement in place for selected skills Yes No or resources. One third of respondents believe this mix will change in the next two years. Of these, 56% anticipate a 33 significant growth in shared service or partnership provision and 28% an increase in co-sourcing arrangements. However, 67 very few (3%) saw wholesale outsourcing as their likely business model going forward. For those commissioning internal audit services cost and value for money will inevitably be factors. As one respondent IF ‘Yes’, where you think there will be a change to the from an audit consortium noted: “Most of the NHS way the service is provided, how do you think your service periodically tenders internal audit services. The process quite will be provided in 2 years time? (%) often focuses on cost, so proposals are driven predominantly by Fully in-house the need to be competitive rather than audit needs.” However, Co-sourcing for selected 33 9 to ensure value for money, commissioners will also need to skills or resources Shared service/partnership identify and understand their needs for audit and assurance if Audit consortium 28 they are to be an ‘intelligent client’ and procure effectively. Fully out-sourced 56 Which of the following best describes the way in which your current Internal Audit services are delivered? (%) Fully in-house Co-sourcing for selected This chart does not equal 100% due to rounding. 9 skills or resources 5 Shared service/partnership 6 Audit consortium Fully out-sourced 52 27 This chart does not equal 100% due to rounding. 2 The developing internal audit agenda
  • 5. The development of a shared service arrangement is seen by 3 Future internal audit market – the focus on this skill some as an opportunity to consolidate valued audit skills and set could indicate that HIAs are considering the future experience and a way to tackle resourcing issues. landscape and preparing for the inherent threat and/or “I believe that many of the challenges that face internal audit opportunity in the market. today, which this survey covers, can only be addressed by local Which are the three key areas or skills which will need to authorities joining their audit resources together. My partnership be developed within the next 2-3 years? now has the breadth and depth of resources to weather the 70% current difficulties and provide a constant, high quality internal 60% audit service to our partners. It’s difficult to see how quality and delivery can be maintained by individual internal audit teams 50% working alone.” 40% Survey respondent 30% 59 53 For the 33% of organisations making changes to their 20% 41 36 34 internal audit provision there will be a number of challenges 10% 20 16 14 14 3 for both internal auditors and their clients and this will 0% increase the importance of building good relationships. Assurance mapping Procurement and contract audit CAATS/ Continuous audit IT audit Counter fraud Project management Risk management Financial management/ Accountancy audit Personal and management development Other Skills gaps and preparing to compete Over the next two to three years, heads of internal audit (HIAs) recognised skills gaps in the following areas: • assurance mapping (59%) • procurement and contract audit (53%) • use of IT tools (41%) and IT auditing (36%) • counter fraud knowledge (34%) This indicates evolution in three areas of internal audit: 1 Internal audit plans – which now focus on business areas which drive good value (better procurement and contract management, stamping out fraud) and respond to greater automation and use of technology to deliver local services (IT auditing). 2 Assurance focused approach – the particular focus on increasing assurance mapping skills indicates that limited audit resources are being focused on key areas to provide the greatest assurance possible. This is particularly required as an internal auditor can no longer rely on a standard programme of work, rather the focus and level of assurance must continually evolve, with the auditor in a unique position to advise on whether coverage is sufficient. The developing internal audit agenda 3
  • 6. When asked, 52% of respondents were confident of their Professionalisation of the internal audit function ability to compete against private firms for additional work How will the need for Internal Auditors to be (perhaps by forming a consortium themselves or acting as professionally qualified change? (%) 21 a shared service centre for internal auditing in their region). Significant increase Nearly a third, however, disagreed. For those with doubts, Slight increase the key skills believed to be missing were commercial skills Neither an increase nor a decrease 21 Slight decrease around developing and submitting bids, and marketing Significant decrease and business planning, rather than the technical skills of 46 audit delivery. 30 Internal audit teams are being challenged not only in their ability to deliver good audit work, but are also starting to recognise the wider market place threat and competition to their very existence, and are quickly identifying how they need to change. At present there is no formal requirement for internal audit team members to hold a professional qualification. However, Many IA teams contract with other organisations to 51% of our respondents anticipated that over the next two provide audit services. Do you consider that your years there would be an increase in the need for internal IA team has the necessary business skills to compete in the market? (%) auditors to be professionally qualified. Two main reasons were given for this. Firstly, that the organisations’ responses Yes No to external drivers were creating an environment that required 17 Not applicable a broader and deeper internal audit skill set. Secondly, that clients’ expectations of professional status were also increasing, 52 with comparison with private sector competition acting as 31 a catalyst. Unsurprisingly, reduced training budgets were identified as a barrier to supporting professional training. “Client expectations will increasingly be for assurance about quality delivery – for which demonstrated professional competence will be critical.” If ‘No’, which of the following areas of skills require further development? (%) Survey respondent 100% “Internal audit is a specialist discipline and needs to have 90% appropriately qualified and experienced staff to carry out the reviews in the complex environment that we now face.” 80% Survey respondent 70% 60% CIPFA’s view is that professional training for internal audit staff not only offers development, career choices 50% 93 and motivation to the team member, but that it enhances 40% the overall effectiveness of the audit team. Professional 30% 62 training alone does not ensure optimum performance 20% and effectiveness from the team but it does provide a 31 28 10% core platform of competence on which additional skills, 7 0% experience and personal effectiveness can be developed. Developing and submitting bids Marketing Business planning Client relationship management Other As audit teams continue to demonstrate their value and effectiveness to their clients, professional development will be a core strand of that offering. 4 The developing internal audit agenda
  • 7. The head of internal audit While 98% of heads of internal audit had a role that was clearly officially recognised, the key challenges in meeting CIPFA’s statement on the role were due to resourcing issues and the support of the chief executive. The HIA is an important and challenging role, requiring a CIPFA statement on the role of the wide range of technical and managerial skills to be effective. It also includes building relationships with other senior staff head of internal audit in public service and influencing governance and control matters. organisations As HIAs themselves, 98% of our respondents work for organisations where the role of head of internal audit is The head of internal audit in a public service ‘clearly nominated’. Although there is a variety of internal organisation plays a critical role in delivering the audit delivery models, in 84% of responses the role of the organisation’s strategic objectives by: HIA is undertaken by an in-house employee and for a 1 championing best practice in governance, objectively further 10% the HIA role is fulfilled by someone who acts assessing the adequacy of governance and management on behalf of more than one body. of existing risks, commenting on responses to emerging risks and proposed developments; and Is the Head of Internal Audit a clearly nominated role? (%) 2 giving an objective and evidence based opinion on Yes all aspects of governance, risk management and 2 No internal control. To perform this role the head of internal audit: 3 must be a senior manager with regular and open engagement across the organisation, particularly with the Leadership Team and with the Audit Committee; 98 4 must lead and direct an internal audit service that is resourced to be fit for purpose; and 5 must be professionally qualified and Is the role occupied in-house, by a contractor or shared suitably experienced. between two or more public bodies? (%) The role of the head of In-house Contractor internal audit, CIPFA, Dec 2010 10 Shared role between two 5 or more public bodies 84 This chart does not equal 100% due to rounding. The developing internal audit agenda 5
  • 8. Professionalism of the HIA HIAs consider that they fully comply with the principles The least level of compliance with the CIPFA statement of the CIPFA statement, in particular in giving an objective was in terms of ‘leading and directing an internal audit opinion on all aspects of governance, risk management and service that is resourced to be fit for purpose’, with only 75% internal control (97%), being professionally qualified and agreeing and 25% partially agreeing. Combined with the suitably experienced (91%) and in terms of championing leading reasons for not complying with the five principles – best practice (85%). ‘limited internal audit resources’ (55%) and ‘skills gaps in the internal audit team’ (50%) – it is clear that resourcing is a major challenge. To what extent does your Head of Internal Audit comply with the principles of the statement? 100% 3 2 1 8 90% 15 16 25 80% 70% 60% 50% 97 91 40% 85 82 75 30% 20% 10% 0% Championing Giving an objective and A senior manager with regular Leading and directing an Professionally qualified and best practice in government evidence-based opinion on all and open engagement across internal audit service that is suitably experienced aspects of governance, risk the organisation resourced to be fit management and for purpose internal control Fully Partial Not at all Where you do not comply with one or more of the five principles, what are the three main reasons? 100% 90% 80% 70% 60% 50% 40% 30% 55 50 20% 10% 29 26 19 17 17 2 0% Limited internal Skills gaps in the Lack of support Head of internal The internal audit Lack of direct The role has not Other audit resources internal audit team for internal audit audit is not function is limited access to the been officially amongst senior defined as a to a specified plan/ leadership team nominated to management senior manager contract rather an individual or than undertaking a contractor wider advisory role 6 The developing internal audit agenda
  • 9. The importance of relationships There was also less confidence from HIAs in fully complying 80% of HIAs receive total support from chief financial with the requirement of being ‘a senior manager with regular officers and 83% receive a similar level of support from audit and open engagement across the organisation’ (82%) and committees. This level of support drops to 59% from chief a small proportion indicated that this was not the case at executives and is generally lowest among county authorities all (2%). and ‘other’ bodies, such as police and fire. The implication is Over a quarter (29%) cite ‘a lack of support amongst that to address the ‘lack of support from senior management’, senior management’ as a reason for not complying with one HIAs need to increase the level of dialogue with chief of CIPFA’s five principles, possibly because a similar number executives, particularly as pressures inevitably increase. structurally place the HIA below the ‘senior management’ Building relationships and understanding of the internal level. This lack of support appears to be a particular problem audit role are critical for ensuring that the function can ‘add for unitary authorities, with 40% identifying the issue. value’ at an early or critical stage of major projects or new It may be that the HIA is seen as less important in a larger developments. Where there is only limited recognition of the organisation and therefore receives less support. HIA role it is more likely that the contribution internal audit makes will be more constrained. What level of support for the HIA is received from: (%) “The concept of the head of internal audit being involved in Chief Financial Officer advising on impact of proposed policy initiatives, programmes, Total support 20 projects and emerging risks is not always accepted or agreed in Some support the organisation.” Survey respondent 80 Chief Executive Total support 7 Some support No support 33 59 This chart does not equal 100% due to rounding. 1 Audit Committee Total support 16 Some support No support 83 The developing internal audit agenda 7
  • 10. Service delivery Our respondents anticipated a net increase in the breadth of internal audit coverage, which emphasises the issues of limited resources and skills gap. While 82% believe there will be no impact in delivering their annual opinion in the short-term and actions are being taken to mitigate the reductions in resource, it is apparent that there will be a compromise on standards and a limit to the depth of service as the breadth of audit increases. Measurement of output will become key in ensuring that the value of internal audit is recognised. Coverage of internal audit work Looking forward to the next two years (2012/13 and 2013/14), and for each of the following areas of IA work, please identify how much the amount of work in each area is likely to change 100% 3 1 1 1 1 3 5 8 8 7 90% 9 9 15 7 14 19 80% 39 27 70% 44 57 60% 56 44 54 63 50 73 50% 71 40% 46 30% 51 43 20% 33 37 31 30 29 22 10% 14 15 11 9 0% 6 5 2 4 3 3 4 4 3 Fundamental Strategic risks Operational Corporate IT audit Special Grant Audit of arm’s Audit of Assurance Other financial risks and governance investigations certification length bodies schools on value systems controls and compliance and projects, for money with regulations including fraud arrangements Significant increase (>20%) Slight increase (up to 20%) About the same (~5%) Slight decrease (up to 20%) Significance decrease (>20%) 8 The developing internal audit agenda
  • 11. Looking forward over the next two years, there are some Thirdly, as internal auditors cover not only the basic trends in the nature and coverage of internal audit work. financial control areas, but also audit more strategic and The majority see most types of internal audit work staying operational matters, the need for professional qualifications the same with about 30% of respondents seeing a potential may become a greater requirement than the respondents of for increase in work in operational risks and controls, the survey originally anticipated. IT audit and value for money arrangements. The clear Given the current financial environment, how do you exceptions to this are: expect the following aspects of Internal Audit provision Strategic risks – where 60% of respondents WILL change over the next two years, 2012/13 and 2013/14, compared to the current year? expect an increase in work. 100% Special investigations and projects 90% 18 18 including fraud – where 46% of respondents 22 80% expect to see an increase. 70% Fundamental financial systems – where 71% 60% 41 38 of respondents anticipate that this work will 38 50% remain broadly the same and if not, then more 40% likely to decrease. 30% Grant certification – with 35% of respondents 38 20% 36 34 anticipating this area of work will decrease. 10% Audit of schools – with the majority (59%) of 2 3 4 0% 2 2 1 respondents anticipating a decrease. Internal audit Internal audit Internal team size planned days audit spend The growth of work in the area of strategic risks reflects Significant increase (>10%) Slight decrease (up to 10%) the increasing expectation that internal audit plans will Slight increase (up to 10%) Significance decrease (>10%) About the same (~2%) be produced with reference to the key priorities of the organisation and provide higher level assurances to management. The anticipated increase in fraud related work is perhaps expected given the well-recognised increase in fraud perpetrated against the public sector in difficult economic times. Three key themes emerge. Firstly, this overall net increase in workload indicates that, like local public sector finance functions, there is an increasingly resource-restrained position. 59% of respondents also anticipated that the size of their audit team would reduce in the next two years. Secondly, an expectation of a gradual shift into more traditionally ‘added value’ areas, reflects the requirement for additional training to meet skills gaps. The developing internal audit agenda 9
  • 12. Feeling the pinch How many audit days are in your internal audit plan for the year 2011/12? Audit days – unitary authorities (England) 5,000 These charts show the typical spread of the number of days in the current audit plan, split according to 4,000 authority type. There is a range, with significant outliers in each authority type. The mean average 3,000 number of audit days is 1,400 for a unitary authority, 2,300 for a county and 560 for a district. 2,000 56% also anticipate that the number of days in their plan will reduce and that the amount spent on 1,000 internal audit will similarly fall (60%). 0 Audit days – English counties Audit days – London 5,000 5,000 4,000 4,000 3,000 3,000 2,000 2,000 1,000 1,000 0 0 Audit days – metropolitan authorities Audit days – non-metropolitan districts (England) 5,000 5,000 4,000 4,000 3,000 3,000 2,000 2,000 1,000 1,000 0 0 Individual authorities Local authority average Authority type average 10 The developing internal audit agenda
  • 13. Reflecting on the impact of resource reductions, 74% If there has been a reduction in the overall internal audit resource, what impact has this had on: of respondents have already reduced the coverage of the A. The coverage of the control environment by Internal control environment, implying that while breadth of the Audit work? audit has increased, the depth has been reduced. While B. Your ability to meet professional standards of Internal Audit 63% of respondents believe that in this situation they have for our work? maintained existing levels of internal audit professional 100% 1 1 standards, 36% recognised that “some compromises 90% [will need to be made] in certain areas”. 80% 36 70% Yet only 35% have raised their concerns about internal audit 60% 74 resources with the audit committee, chief financial officer 50% or chief executive. Is this simply accepting the inevitable, 40% agreeing to budget cuts just like every other department? Or is it symptomatic of the nature and level of the 30% 63 relationship the HIA has with senior management? 20% 10% 25 Actions being undertaken by HIAs to mitigate the reduction 0% in resource include improving staff performance (76%), Coverage of control environment IA professional standards improving audit planning (66%), making greater use of Maintained existing levels technology in delivering audit work (51%) and restructuring Reduced in certain areas teams to make better use of the days available (40%). In the Significantly reduced levels main, HIAs think this response will be enough for now, with 82% saying there will be no impact of their ability What steps have been taken by Internal Audit to improve to deliver their annual opinion. The long-term however, the efficiency of the function? is less certain. 100% “I would now argue that the internal audit function is at the 90% minimum level possible. I have managed to get support from the 80% s151 officer, management team, external audit and the audit 70% committee to maintain staffing levels as they currently stand. However, the function is now two thirds the size it was three 60% years ago.” 50% Survey respondent 40% 76 30% 66 From a professional point of view, the CIPFA Code of 51 Practice requires the HIA to advise their organisations if 20% 43 40 31 the level of resource prejudices the ability of internal audit 10% 21 17 to deliver a service consistent with the definition of internal 0% audit. NHS standards also require a similar safeguard. This Improving staff performance Improved audit planning and liaison with clients to minimise delays Greater use of audit technology to speed up audit work Reducing time spent on report preparation Restructuring the team to increase available audit days Greater use of CAATs or continuous auditing to improve coverage Making greater use of management self-assessments Other will clearly be a challenge for many HIAs going forward. The developing internal audit agenda 11
  • 14. Other responses If internal resources are under pressure, one possible For each of the following areas, how will the extent to which you buy in these services change over the next response would be to buy in additional resources when 12 months? needed, increasing co-sourcing arrangements. While there 100% are slight increases in the expected purchasing of external 90% resources for some specialist areas, there is no overall trend in this direction. We can only draw the conclusion that the 80% 36 main driver for co-sourcing arrangements is in the more 70% 64 66 69 66 70 68 71 generalist skill areas: the volume of resource needed, rather 60% 4 than their specialism. 50% 40% 45 2 30% 1 2 1 1 1 1 5 20% 27 8 29 26 27 24 10% 28 10 16 3 5 3 6 0% 4 4 1 2 1 1 IT audit Forensic & fraud investigation Treasury or tax audits Procurement and supply chains Value for money audits Health & safety audits Audit of arm’s length bodies Auditing schools Significant increase (>10%) Slight decrease (up to 10%) Slight increase (up to 10%) Significance decrease (>10%) About the same (~2%) Not applicable/no answer 12 The developing internal audit agenda
  • 15. What does good look like? Internal auditors are always asked to ‘add value’, but it is Preferred measures were around impacts, with 80% notoriously difficult to measure. Current measures of internal citing this as a desired key performance measure, along with audit performance today contrast significantly to how more qualitative feedback from clients and from the audit internal auditors wish to be measured. The strong majority committee. Only 13% wanted to continue to use measures of (73%) do obtain qualitative feedback from clients already, cost or production efficiency, and just 5% wanted measures but many of the other current measures of performance are around the number of days in the plan. about inputs. These include the number of days in the plan, It appears, therefore, that there is a risk of a perception cost and production measures, such as the number of reports. gap between internal auditors themselves and senior Currently, only 30% of respondents measure the impact of management, to the extent that key performance indicators findings and just 7% the linkage to business risks through do not focus on outcomes and impact. This is the the risk register. fundamental challenge for HIAs themselves, and for the profession as a whole. “The big challenge for audit is to incontrovertibly prove its worth as it can be perceived as a back office service and thus ripe for further cuts. It’s still a great job to do and some great people who add real value – we need to get better at telling people about this.” Survey respondent Internal Auditors must always add value, but this is often measured in different ways A. Please indicate the three key ways in which the effectiveness of the IA function is currently evaluated B. Please indicate the three key ways that you would want IA to be measured in the future 100% 90% 80% 70% 60% 50% 40% 80 73 76 30% 53 20% 39 39 39 32 30 29 30 10% 13 15 13 0% 5 7 7 5 Qualitative Number of days Cost of IA Production Number Qualitative Measures of the Extent to which Number of feedback from in audit plan provision measures of reports judgement impact of the the plan links to instances clients produced from the audit IA work and/or the risk register of control committee findings breakdown or identified fraud Current Future The developing internal audit agenda 13
  • 16. Conclusions The survey highlights some of the challenges that heads of internal audit are facing in public sector organisations. There is the ambition to meet professional standards fully and fulfil the role set out by CIPFA in the role of the head of internal audit. This may mean further development and investment in audit teams, key relationships across the organisation and involvement in the full range of audit and assurance provision. There is no doubt that internal audit teams are feeling the economic pressures like other departments. They are moving quickly to respond by improving their own efficiencies, but at the same time the expectations of what they should deliver are increasing rapidly. Heads of internal audit will need to demonstrate effectively how they add value and the impact of their assurance work, as they prepare for the competition that is increasing in the market place. 14 The developing internal audit agenda
  • 17. About us About Grant Thornton About CIPFA Grant Thornton UK LLP is a leading business and financial CIPFA is the world’s only professional accountancy body adviser with client-facing offices in 24 locations nationwide. to specialise in public services. That means our knowledge We are the leading provider of audit services in the local of the sector and the challenges that lie ahead is unrivalled. public audit market and have a longstanding reputation for Our members work across the public sector, often at the our work with local authorities, public health bodies and highest levels and bring their very relevant expertise to the other public organisations, including housing associations, roles they occupy. further education colleges, universities and central government departments and related agencies. Setting the standards Drawing on significant experience of working with local As the standard setter for local authority accounting, we government and the wider public sector, Grant Thornton work with central government to help shape the new public has the expertise and commitment to deliver tangible results finance landscape and ensure that taxpayer’s money is spent for local authorities as they look at options for financing wisely and accounted for as efficiently as possible. the future, adopting new delivery models in a landscape of greater partnerships and collaborations, and ensuring Tackling the issues of the day effective governance and risk management. In response to the scale of the challenges faced by leaders in We understand and respect regional differences and public finance, we’re developing products and services to are able to respond to local needs of local authorities. Our support all parts of the public sector as they tackle the issues depth of experience ensures that our solutions are grounded of the day. in reality and draw on best practice, as we work to deliver Helping at home and overseas proactive, client-centric relationships, and the required Our work covers England, Scotland, Wales and Northern services in a distinctive and personal way. Ireland, and our regional presence is essential in the delivery of services for the benefit of local communities. Internationally, we work with donors, partner governments, accountancy bodies and others to advance public finance and governance to support better public services. For more information about our products and services visit www.cipfa.org.uk, or the Better Governance Forum website, at www.cipfanetworks.net/governance/ The developing internal audit agenda 15
  • 18. Appendix: methodology We surveyed 702 organisations by email during February and March 2012, and asked Heads of Internal Audit around the United Kingdom a range of questions relating to internal audit. The poll focused on the year 2011/12 as its base, with forward-looking questions covering 2012/13 and 2013/14. 97 responses were received representing 21% of the local authority bodies (including police and fire) polled and 4% of health and other bodies. Owing to the small number of responses received from the health sector we have not separated out the findings. The responses were collated and analysed by CIPFA Information Services. 16 The developing internal audit agenda
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  • 20. Contacts Paul Hughes Philip Keown Diana Melville Local Government Governance Lead Business Risk Services Governance Advisor Grant Thornton UK LLP Grant Thornton UK LLP CIPFA Better Governance Forum T 020 7728 2256 T 020 7728 2394 T 01722 349398 E paul.hughes@uk.gt.com E philip.r.keown@uk.gt.com E diana.melville@cipfa.org.uk © 2012 Grant Thornton UK LLP. All rights reserved. ‘Grant Thornton’ means Grant Thornton UK LLP, a limited liability partnership. Grant Thornton UK LLP is a member firm within Grant Thornton International Ltd (‘Grant Thornton International’). Grant Thornton International and the member firms are not a worldwide partnership. Services are delivered by the member firms independently. This publication has been prepared only as a guide. No responsibility can be accepted by us for loss occasioned to any person acting or refraining from acting as a result of any material in this publication. www.grant-thornton.co.uk EPI904