Find out what contract hire and fleet management services Activa has to offer...

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OUR SERVICES

2. REASONS TO
USE ACTIVA
Activa specialises in assisting both large corporations and small
businesses in the UK to achieve a cost-effective, tax-efficient, and
fit-for-purpose fleet proposition.
By partnering with Activa you will:
• Establish the most efficient method of running your fleet
• Reduce your administrative burden
• Effortlessly manage the entire fleet, including incumbent
and owned vehicles
• Address unbudgeted expenses
• Receive additional support through a range of ancillary services

3. OUR SERVICES
We offer businesses a range of funding options and management solutions
for car and light commercial vehicle fleets, always with best practice in mind.
Our services include:
• Deloitte acquisition method review
• Contract hire
• Sale and leaseback
• Optimizer salary sacrifice
• Fleet consultancy and whole life cost policy development
• Fleet management
• Fuel reimbursement cost analysis
• Accident management
• Risk management
• Daily rental
• Logistics
• Driver behaviour and vehicle tracking
• Tailored racking and decals
• Specialist vehicle conversions
• euroShell fuel card management

4. DELOITTE ACQUISITION
METHOD REVIEW
Ascertain the most cost-effective funding method for your vehicle
fleet with Activa’s Deloitte acquisition method review.
Tailored to your particular situation, Activa will use
Deloitte’s fund comparison software to:
• Produce a suite of reports showing the true overall cost to your
business of acquiring your vehicles, taking into account VAT and
tax treatment, time value of money, lease term and profile, and
private vs. business miles in all calculations.
• Identify the most cost-effective funding method for your business by
comparing various acquisition methods including: outright purchase,
contract hire, cash allowance, and contract purchase.
• Save you money on employing a funding consultant to undertake the
comparison and analysis – we’ll do it for free!

5. CONTRACT HIRE
With contract hire you achieve a flexible, cost-effective fleet funding method.
Benefits of contract hire
• Predictable, fixed monthly costs
• Simpler budgeting when compared to outright purchasing
• Optimum financial efficiency – benefit from off balance-sheet funding,
marginal operational expenses, VAT benefits passed from Activa, and
rentals allowable against tax
• Reduced risk on disposal because you do not own a depreciating asset
• Removal of risk on maintenance – it’s all built in to one monthly rental
• Ongoing contract revisions to match mileage, even if it’s lower than
expected; so monthly rentals reflect vehicle usage
• Secure funding with Europe’s largest privately owned motor group,

6. SALE AND LEASEBACK
You can gain all of the benefits that contract hire brings even
if you currently own your fleet through our simple, 3-step sale
and leaseback process.
Step 1: Sell your vehicles to Activa – and receive a
valuable cash injection.
Step 2: Activa adds maintenance and servicing, and
calculates a fixed monthly rental per vehicle
based on expected mileage and duration.
Step 3: Your vehicles are leased back to you.

7. OPTIMIZER SALARY
SACRIFICE
Optimizer is the ultimate salary sacrifice car scheme that delivers low-cost,
hassle-free motoring to employees.
Offering Optimizer to your workforce comes at zero cost to your business
because the employees exchange part of their salary in return for a car.
Benefits to the employer
• NIC and Income Tax are saved with salary reduction
• Your business’s duty of care profile is enhanced
• Fuel costs are reduced on business journeys
• Both recruitment and retention are improved by offering Optimizer
as a staff benefit
• Lower P11D and CO2
can be encouraged on cars, supporting the
government’s policy on low-emission transport
• Optimizer is easily integrated with your corporate culture
Benefits to the employee
• NIC and Income Tax are saved with salary reduction
• Their environmental footprint is reduced
• They receive a fully maintained car
• The benefits of fleet discounts are passed on to them
• There is no requirement for finance agreements or deposits
• A wide choice of cars is available to them

8. FLEET CONSULTANCY
AND WHOLE LIFE COST
POLICY DEVELOPMENT
Our expert team of account managers, with their wealth of knowledge in
the vehicle leasing industry, can provide a free fleet policy audit on your
company vehicles.
Activa recognises that the cost of running your fleet is more than just a
headline rental. Our own in-house comprehensive and transparent whole
life cost calculator builds a list of company vehicle options, taking into
account the true cost of operating a vehicle over the term of leasing.
Benefits of whole life cost
• Potential cost reductions over and above your existing vehicle
selection policy
• Long-term total cost control and budgeting
• A motivational and aspirational vehicle choice for employees
• An HR benefit in terms of staff recruitment and retention
• Reduction in employee benefit-in-kind liability
• Reduction in fuel costs
• Reduction in carbon footprint

9. FLEET MANAGEMENT
With fleet management, you select the range of services you wish us to
provide and then let us manage your fleet for you.
Key fleet management services include: policy review and formulation,
acquisition and disposal, fleet administration, maintenance management,
accident management and risk management.
Benefits of fleet management
• Time savings by experiencing a reduced administrative workload
• Cost savings through competitive pricing and end-of-contract support
• Improved control through a series of regular reporting and use of
Activa’s online AutoCentre facility
• Support from our experienced team of account managers and
internal departments

10. ACCIDENT
MANAGEMENT
Drive down your insurance premium costs with Activa’s accident
management service.
Working with our long-term partner, the AA, Activa can coordinate
every aspect of an incident or accident across the whole of your fleet.
Benefits of accident management
• Confidence that your drivers can contact our team in the event
of an accident 24/7/365
• Less administration for your company – we’ll take care of the
paperwork
• Drivers are kept mobile – vehicle downtime is kept to a minimum
and a free courtesy car is guaranteed
• Use of the AA ‘Invictus’ system to access meaningful reporting
at any time
• Your account manager will help achieve cost reductions by
identifying preventable risks

11. RISK MANAGEMENT
Make sure you are meeting your duty of care obligations with Activa’s risk
management service.
Working with our partner, AA Drivetech, we make sure you are complying
with legislation and keeping your drivers as safe as possible.
We achieve this via:
• Fleet risk audits
• Driver licence checking
• Online and practical driver assessment/training
• Development of driver handbooks

12. DAILY RENTAL
Activa operates an in-house daily rental provision for clients which
draws upon our fleet of over 8,000 vehicles, and where necessary,
those of major nationwide supply partners to supplement
geographical demands.
Benefits of daily rental
• No waiting around – we have a two working hour turnaround time
• A ‘no turndown’ policy for our daily rental clients
• A clear, simple, and competitive rental tariff – with no hidden charges
• Consistent pricing irrespective of vehicle provider
• Consolidated invoicing directly from Activa

13. FLEET LOGISTICS
Activa is an expert in fleet logistics; delivering and collecting
thousands of contract vehicles every year.
We can organise secure vehicle movement, storage and
preparation should you ever need to reallocate vehicles
within your fleet. We can also help reassign responsibility
for the condition of the vehicle at specific points in time.
Benefits of fleet logistics
• Uplifting of a vehicle from any location
• Safety checks, refurbishments, and valeting are carried
out professionally
• Safe and secure storage

14. DRIVER BEHAVIOUR
AND VEHICLE TRACKING
By partnering with Lightfoot, Activa is able to offer all clients a unique
solution for driver behaviour and vehicle tracking.
Lightfoot’s telematics system ensures that driver behaviour is improved
in real-time through positive interaction rather than a penalty, and results
are achieved in-vehicle opposed to in the office.
Benefits of Lightfoot’s vehicle telematics
• Sustainable fuel savings of more than 10%
• Reduced ‘at fault’ accidents of up to 50%
• Immediate return on investment
• Discounted insurance premiums
• A duty of care solution
• Safer and more compliant drivers

15. TAILORED RACKING
AND DECALS
Working with Bott, we can arrange for your light commercial vehicle racking
to be tailored to meet your requirements.
Bott has a complete range of fully compliant services in-house that will provide
you with an effective racking or storage solution, no matter what size of
commercial vehicles you operate. They can also apply decals where necessary.
Why we use Bott
• They oversee the entire project – from design to delivery
• They deliver on time, every time
• They offer a dedicated Bott account manager to oversee the process
• They have 80 years’ experience in the conversion sector
• Racking is built to last the full vehicle lifecycle, using the highest
quality material

16. SPECIALIST VEHICLE
CONVERSIONS
Bott and Activa’s partnership allows us to offer a complete specialist
vehicle and van conversion service, ranging from initial design to
complete build and legal compliance guidance.
Why we use Bott
• Their in-house expertise and project management capability is
second to none – from mechanical, electrical, and information
technology systems, to vehicle design and certification, they
have it all.
• They will deliver on their promises and will work with you to
ensure they meet your specifications.
• Bott’s craftsmanship means their conversions are built to last
the entire vehicle lifecycle.

17. FUEL REIMBURSEMENT
COST ANALYSIS
Did you know that fuel represents the second highest cost when
running vehicles?
Activa can utilise a fuel policy analysis tool to undertake a full audit of
your current fuel reimbursement arrangements. We will focus on drivers’
individual circumstances surrounding business and private mileage and
make recommendations regarding controls, processes, and policy
changes to substantially reduce your expenditure on fuel.
Benefits of fuel policy analysis
• Substantially reduce your company’s fuel spend
• Gain control over the fuel policy
• Reduced cost of private mileage
• Reduced administrative burden

18. EUROSHELL FUEL
CARD MANAGEMENT
Activa’s partnership with euroShell allows us to provide fleets with
one of the leading fuel card solutions on the market.
Benefits of euroShell fuel card management
• One single, weekly rate across the entire country
• No transaction costs
• Access to 4100 sites across the UK
• Set velocity limits and limit product choice
• Set up e-alerts to identify any irregular usage
• Analysis by Activa to where further fuel savings can be made

19. ABOUT ACTIVA
Activa is part of Europe’s largest privately owned motor group,
Arnold Clark. As part of the leasing operation within the group,
Arnold Clark Finance Limited, Activa is recognised by the FN50
league of leasing companies, with excess of 50,000 vehicles on
contract hire. Activa has been operating in the industry since 2000,
when it was established to expand Arnold Clark’s leasing operation
in England and Wales.

20. HERE TO HELP
Please contact our business development team
for further information on any of our services.
T 01908 288400
W ActivaContracts.co.uk
Find us on Twitter @Activa_UK
Search for us on Linkedin Activa Contracts

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T 01908 288400 W ActivaContracts.co.uk
Activa Contracts, Winchester Circle, Kingston, Milton Keynes, MK10 0BA
@Activa_UK Activa Contracts