As the Senior Retirement Fund Administrator, my key responsibilities include: 1) Managing member records, contributions, calculations for benefits, withdrawals, and loan repayments. 2) Fulfilling administrative functions like typing correspondence, filing documentation, ordering stationery, and assisting with secretarial duties. 3) Interacting with members, employers, and brokers to answer queries, interpret fund rules, and ensure compliance with legislation and procedures.

1. My Job Description as the Senior Retirement Fund Administrator at Argus
Retirement Fund
To fulfill the functions of a Retirement Fund Administrator in terms of both legislation
and internal procedures.
Key performance areas:
Management of member records:
 Supervises and trains administration staff
 Receives application forms for membership
 Checks medical declarations and requests medical reports where condition could
be of a serious nature to comply with Rules where a member could be excluded
from ill-health benefits
 Effects inter branch transfers
Contribution:
 Check monthly summaries from branches to ensure that totals from relevant
schedules have been listed and included in totals
 Check total of contributions received from payroll back to contributions schedules
and summaries
 Loads data onto computer by electronic process
 Balances batch processed to summaries
 Prepare reconciliations of monthly and year to date contribution totals, and
voluntary contributions balances to the ledger.
 Liaise with branches regarding no contribution received and any other queries on
member contributions.
 Reimbursement of contribution that needs to be returned to the employer.
 Print listings of contributions and Preparation of schedule and documentation of
branch totals for guaranteed investments members for payments to the relevant
investment managers.
 Balances housing loans repayments for members who still have loans from the
fund to repay
 Management of Fund Bank Account
 Ensures that contributions received in bank on time in line with legislation and
reports to the Principal Officer should payment be late.
 Ensure that payment received in the bank balances to the contribution summaries
and schedules.
 Ensure that the contributions received are equal to the rates as per the fund rules
as a percentage of payroll and queries where differences occur.
Calculation:
 Do Calculation for ill health, death benefits, retirement, resignations,
retrenchment and housing loans
 Check calculations done by junior clerk.
Withdrawals:

2.  Claims, including but not limited to collating the information based on the type of
claim to be processed and process as required, submit tax directive, update
register, and liaise with employer regarding process, etc.
 Check applications for tax directive prepares by junior clerk for members who
takes lump sum cash benefits.
 Check applications received from members and their brokers where members
wish to transfer to other funds or insurers to ensure compliance with legal
requirement.
 Ensure that withdrawing members are processed on the system and recorded in
the withdrawal register for compliance with FSB audit requirement.
 Preparation of cheques vouchers and payment of benefit.
 Provide withdrawal details for cash flow purposes.
 Reconcile the withdrawal register by category to the General Ledger
 Request transfer of funds from investment managers to the fund’s bank account.
 Prepare journals for PAYE from benefits accounts to PAYE Control account
Loan Repayments:
 Check monthly summaries from payroll against schedule.
 Balances batch to summary and schedule totals
 Reconcile monthly and year to date payments to General Ledger
 Query with payroll/employer for non payments of loans
 Prepare journals for the interest rates and administration fees.
 Check computer report for any loans where final payments will be received and
advise payroll to stop deductions at a specific time.
General Work:
 Typing of correspondence and Filing of documentation, both electronic and
physical paperwork
 Assisting with secretarial duties.
 Ordering of stationery
 Provide assistance to employers regarding any queries they may have etc.
 Records membership statistic
 Record housing loans statistics
 Assists Principal Officer with valuations and audit requirements
 Apply for tax directives
 SARS reconciliation (Reconciliation and submitting of both Employees’ tax
monthly EMP201 and yearly EMP501).
 Handle queries regarding IRP5 Certificates from members or SARS.
Member Relations:
 Interprets rules when dealing with queries from members.
 Ensure that members are made aware of the requirements to be met when
withdrawing.
 Sends new members communication file when accepted.
 Prepare benefit statements and housing loan statements.
 Handle queries from brokers and members regarding transfer of benefits to
insurer’s retirement products.