Accounts Payable Automation Playground

HOW TO BRING ORDER TO THE
AP AUTOMATION PLAYGROUND
Presented for IOFM, the Institute of Finance and Management

TO DAY ’ S P R E S E N T E R S
Mark Brousseau
Managing Director, Advisory Services
IOFM
Ben Bianchino
Director of Business Development
EML Payments

AG E N DA
© 2017 EML Payments Europe Limited. All rights reserved. | www.EMLpayments.com
• About EML
• AP Automation Basics
• Cost Justification
• Project Prioritization
• Red Flags & Pitfalls
• Features to Look For
• What to Do Next

A B O U T E M L
EML offers innovative payment technology
solutions for payouts, gifts, incentives and
rewards, and supplier payments. We issue
mobile, physical and virtual card solutions
to some of the largest corporate brands
around the world, processing billions of
dollars in payments each year.
Click below to visit us:
• Certified processor and program manager
• Managing more than 850 card programs for 500+ customers
• In-house 24/7 multilingual customer service
• 14 years of payment experience
• Certified by Visa®, MasterCard® and Discover®
• PCI compliant and SSAE-18 certified
• Secure platform with 99.99% uptime
• In-house development team
• In-house, experienced supplier relationship managers
www.emlpayments.com

WORKFLOW/PAYMENTS TOPS ALL AP TECHNOLOGY PRIORITIES
36.80%
19.10%
16.20%
25.00%
13.20% 13.20%
38.20%
Electronic
workflows
Image archive Electronic invoice
network
Spend
analytics/business
intelligence
Procurement
network
Supplier portal Electronic
payments

A P AU TO M AT I O N AT A G L A N C E
INVOICE CAPTURE PAYMENTWORKFLOW

M A N UA L H A N D L I N G I N C R E A S E S C O S T S
<10%
1.2%
10-25%
11%
26-50%
4.9%
51-75%
20.7%
76-100%,
62.2%
Source: IOFM
What percentage of your annual
invoice volume is in the form of
paper documents, e-mail
attachments, or faxes that require
manual handling?

AU TO M AT E D I N VO I C E C A P T U R E & W O R K F LO W P RO C E S S
Mail
Email
PDF
AP Automation
Provider
AP
Manager
Controller CFO
Data/Image
Storage
Workflow
Interface
Approval Queue
All Invoice Types

AU TO M AT E D I N VO I C E C A P T U R E & W O R K F LO W B E N E F I T S
1 I M P R O V E D C A S H F L O W
Manage DPO through faster approvals
2 I N C R E A S E D V I S I B I L I T Y
See ALL your invoices in one place
3 D E C R E A S E D C O S T
Let technology do the work

H O W B U S I N E S S E S PAY S U P P L I E R S
Mainly Check
Mainly ACH
Mainly Card
Other
28%
65%

W H Y E L E C T RO N I C PAY M E N T S ?
“
Overwhelming proportion of CFOs
see future payment processes
leading away from the paper
trail.”
“
Our intent is to move away from
paper checks for security and
efficiency reasons in the next
12-24 months.”
“
Finance executives expect to see
more of a shift toward electronic
payments alternatives from paper
checks.”
“
Seeking higher-value payment
processes through new technologies
is the next logical step.”

I N T E G R AT E D PAY M E N T P RO C E S S
IT IS NOT JUST ABOUT MAKING ELECTRONIC PAYMENTS…IT’S ABOUT DOING IT EFFICIENTLY
Virtual Card
Return File
Payment File
Payment Provider
AP Automation
Solution
Checks
ACH
Supplier Portal
Approval
Queue
AP automation solutions provide a single interface to release ALL your payments.

I N T E G R AT E D PAY M E N T B E N E F I T S
• Automated payment execution and posting
• Allows easier conversion to e-payments
• Reduces manual process
• Less paper = greener payments
• Generates revenue
How does EML provide even more benefits? WATCH VIDEO

AC C O R D I N G TO T H E A B E R D E E N G RO U P …
Still spending
$187,320/year!
If you process
1,000 invoices per
month you are
spending
$465,240 per
year!
$37,080/year!

A P AU TO M AT I O N C O S T J U S T I F I C AT I O N
Invoice Processing Cost $15.00 $2.00
Payment Processing Cost $1.50
Rebate
1.5% monthly rebate
on 15% of spend
Total Cost $3.50
WITHOUTAUTOMATION WITH AUTOMATION
$9.00
N/A
$24.00
With 1,000 invoices per month, a company only needs $2.8M of card spend
annually to generate enough rebate to cover their processing costs

A P AU TO M AT I O N P R I O R I T I Z AT I O N
Virtual card rebates can pay for your accounts payable automation project
“Payments will be our
priority after we finish
our automation project”
“Changing invoice method
AND payment type would
be too much hassle for
our suppliers”
“Our AP automation
solution has freed up
more time to print checks
so payments are not a
concern”

AP STAFF FOCUSED ON TACTICAL – NOT STRATEGIC – ACTIVITIES
Transaction
processing
Analysis
work
16%
84%

A P AU TO M AT I O N R E D F L AG S
• The solution only offers one of the following: capture, workflow, or payment
• Lack of integration with common ERP systems
• Unable to send payments directly from the solution
• The solution offers check printing as their only payment service

¾ OF AP DEPTS. EXPECT MORE ENTERPRISE DEMAND FOR THEIR DATA
25.5%
53.5%
19.7%
1.3% Significantly greater use of accounts
payable data across the enterprise
Slightly greater use of accounts payable
data across the enterprise
No change
Slightly less use of accounts payable data
across the enterprise

F E AT U R E S TO LO O K F O R : I N VO I C E C A P T U R E / W O R K F LO W
Mail
Email
PDF
AP Automation
Provider
AP
Manager
Controller CFO
Data/Image
Storage
Workflow
Interface
Approval
Queue
All Invoice
Types
Virtual
Card
Return File
Payment File
Payment
Provider
Payment
Solution
Checks
ACH
Supplier
Portal
CAPTURE WORKFLOW PAYMENT
Each area of AP automation will have data that is useful to the company so don’t forget about your teammates!

C A P T U R E W O R K F L O W
• 100% electronic capture and
consolidation of
invoices/documents
• Ability to accept any invoice type
• Complimentary data storage
• Integrated to ERP system
• Customizable approval routing
• Mobile approvals
F E AT U R E S TO LO O K F O R : I N VO I C E C A P T U R E / W O R K F LO W

F E AT U R E S TO LO O K F O R : PAY M E N T
PAY M E N T
• Provider with an in-house supplier enrollment team
• Certified processor
• In-house support
• Single instruction file for ALL payment types
• Automated execution & posting to ERP
• Integrated supplier portal

W H AT TO D O N E X T
If you have AP automation:
• Dig into your payment process, is it automated?
• Find a payment provider that can integrate with your existing solution.
If you do not have AP automation:
• Find a provider that has expertise in all three areas of automation.
• Use payment program rebates to justify automation costs to management.

H AV E Q U E S T I O N S ?
WE’D LOVE TO HEAR FROM YOU
How do I
get
started? How much
revenue can
my business
generate from
payments?
CLICK HERE TO CONTACT EML
Can you
recommend an
AP automation
partner?

Accounts Payable Automation Playground

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