1. Statement of Work
Sports Therapy (Vendor) Consulting Purchase Order
The following outlines the Statement of Work (“SOW”) between High Tech Sports Therapy Associates
(“Consultant”) and SCE, (“Customer”) for contractual consulting services, therapeutic assessment and exercise
training and development, ergonomic assessment and program development, and safety training. These
services shall be performed in accordance with the terms and conditions specified in this SOW and the terms
set forth in the Purchase Order Agreement dated XXXXXXXXX. Consultant will perform the work described in
this SOW on a fixed price bid basis.
“Business Unit” Organization Project Scope
1.0 Project Background and Objectives
The scope of this document is to ratify the terms set forth by the aforementioned Consultant and
Customer. The stipulations for the Consultant are as follows: 1) provide therapeutic assessments and
evaluations for Customer employees, 2) provide improved work methods through field observations
and assessments, training, education of body mechanics and proper ergonomic techniques, dietary
education, and historical injury data analysis.
2.0 Project Scheduling
Project delivery will be scheduled following SCE’s receipt of the signed Agreement and purchase orders
(“Purchase Order”), unless otherwise agreed upon in writing by Customer and Consultant. The estimated
dates for beginning and conducting the Project will be mutually agreed upon by Customer and Consultant;
however, SCE currently anticipates a January 6, 2014 start date. Consulting will be provided Monday through
Friday during business hours aligned with the respective organizational unit, unless otherwise agreed between
both parties.
3.0 Project Scope and Definition
The parties agree that the scope of this project may evolve into multiple phases to allow sufficient time for the
initiatives to be adjusted without compromise to the overall objective. High Tech Sports Therapy Associates
will provide consulting services consisting of, but not limited to, the following:
• Provide Therapeutic Assessments and Evaluations through training, mentoring, and coaching of
Customer Personnel in the practice of programmatic field work methods.
• Provide ergonomic assessments for improved work methods and techniques designed to increase
the physical capabilities for Customer field employees.
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2. Provide confidential baseline measurements and valuations of physical capabilities for volunteering
Customer Personnel. Retesting for volunteer field employees shall be completed during the bi-
monthly visits to each grid.
a. To maintain anonymity, voluntary employees will be assigned a five-digit number that is
referred to during fitness testing. This number is known, solely, to the Client and the
respective employee and, individual progress reports will be shared solely between the
Client and the Customer employee.
• Develop and provide the Customer with a granular blueprint for the trajectory of reduced soft
tissue injuries by 2% each quarter, with a principal focus on strains and sprains. The Customer
point-of-contact, Ebonye Kaufman, will arrange Quarterly Update meetings, via WebEx, for a
briefing on the status of the plan, and discuss opportunities to infuse contemporary best practice
solutions into the program.
• Provide individual, ad-hoc, consulting to various Customer employees which are outside the scope
of this agreement. Payment for rendered services is at $32.50/half hour. Client needs to provide
the following information to Ebonye Kaufman within 3 business days for immediate payment:
Name of individual, description of provided service, length of time on call, date and time.
• Between January 2014 and December 2014, the Consultant will provide no less than (2)-three days
Band Strength Training (BST) Boot Camps for untrained Customer employees, at an agreed upon
time between both parties. Upon successful completion of each BST boot camp, Customer
employees are deemed principle leaders with proficiency to guide other Customer employees
through Band Strength Conditioning and Therapeutic Exercise routines. The duration for each class
is 8-hrs/day for three days.
• Between January 2014 and December 2014, the Consultant will provide a minimum of (8)-½ day
Band Strength Refresher courses to qualified T&D employees. The refresher courses will include
the new exercise routines and/or combination routines and the supplemental, revised job aids.
Upon successful completion of the ½ day Refresher course, Customer employees will have
increased vigor for exercise conditioning, a comprehensive understanding of the correlation
between body mechanics and the prevention of soft tissue injuries through proper ergonomic work
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3. methods. The Customer will provide course evaluations to Refresher course participants to
measure its effectiveness.
a. Dates and times for the Refresher courses will be scheduled and agreed upon by both
Customer and Consultant based on need. The number of classes will be determined by the
number and availability of qualified Customer employees.
• The Consultant will attend one day of the 2-day “Business Unit” Safety Congresses in June and
December 2014. A comprehensive report-out that includes a high level analysis detailing
opportunities for improvement, roadblocks and accomplishments of the various programs and
studies will be presented at the event. “Business Unit”’s March congress will be held on June 19th
and 20th
and December 11th
and 12th
.
It is stipulated that the location of assignments will vary between “clusters” of grid locations to meet the
needs of the entire group of Customer employees. The Customer will commence this schedule as of January 7,
2014.The first cluster of grids includes the Metro East, Metro West, Orange, and Eastern (Rialto and Menifee)
grids. The second cluster of grids includes the Highland, San Joaquin, and North Coast grids. The schedule is as
follows:
2014 Dates Cluster
January 7-10 Metro West, Orange, Metro East, Eastern (Rialto and Menifee)
February 3-7 Highland, San Joaquin, and North Coast
March 3-7 Metro East, Metro West, Orange, Eastern (Rialto and Menifee)
March 13, 14 “Business Unit” Safety Congress
April 7-11 Highland, San Joaquin, and North Coast
May 5-9 Metro East, Metro West, Orange, Eastern (Rialto and Menifee)
June 2-6 Highland, San Joaquin, and North Coast
June 19, 20 “Business Unit” Safety Congress
July 7-11 Metro East, Metro West, Orange, Eastern (Rialto and Menifee)
August 4-8 Highland, San Joaquin, and North Coast
September 1-5 Metro East, Metro West, Orange, Eastern (Rialto and Menifee)
September 18, 19 “Business Unit” Safety Congress
October 6-10 Highland, San Joaquin, and North Coast
November 3-7 Metro East, Metro West, Orange, Eastern (Rialto and Menifee)
December 8-12 Highland, San Joaquin, and North Coast
December 11, 12 “Business Unit” Safety Congress
4.0 Deliverables
The obligatory deliverables intended for this arrangement are as follows:
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4. 1. The Customer point-of-contact, Ebonye Kaufman, will forward grid specific injury data to the Consultant,
two weeks prior to the Consultants’ visit to each grid;
a. One week prior to each grid visit, the Consultant will confer with the respective Grid Manager to
deliberate on the previewed, grid specific, data, query on supplemental needs in the grid, and
finalize plans for site visits;
2. During grid visits, the Consultant will provide confidential baseline measurements and valuations of
physical capabilities for volunteering Customer Personnel, provide ergonomic assessments and provide
direct, on-the-spot feedback and coaching to Customer employees regarding necessary improvements to
reduce potential injuries;
3. Within five business days of each grid visit, The Consultant will de-brief each grid manager on specific field
observations and recommendations to adjust and/or improve work methods, and an appraisal on the level
of responsiveness and acquiescence by Customer employees and supervision;
4. The Consultant will develop alternative repetitions for the current routines, incorporate new exercise
routines, introduce an educational module focused on the dietary aspects of strength conditioning, and
provide corresponding job aides for adjustments made to Therapeutic Exercise and Band Strength
routines;
5. At the Customer’s request, the Consultant will provide an agreed upon number of *qualified,
supplemental consultants to successfully train new employees in Therapeutic Exercise and Band Strength
Conditioning and provide Refresher courses to current employees that are qualified to lead the
Therapeutic Exercise and Band Strength exercise routines;
Fees for the supplemental consultants are equivalent to the agreed upon fees payable to the primary Consultant. It is stipulated that
reimbursed payments will be immediately processed upon the Customers receipt of itemized bills from the primary Consultant.
6. By the last day business day of each month, send Ebonye Kaufman a summary of findings, per grid, that
includes a status on the planned trajectory, recommendations to adjust and/or improve work methods,
and an appraisal on the level of responsiveness and acquiescence by Customer employees and supervision;
7. Two weeks subsequent to each field visit, the Consultant will forward an invoice with detailed receipts of
out-of-pocket business expenses incurred during visits to the respective grids. Invoices are payable within
60 days.
5.0 Consultant Personnel Skills & Qualifications
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5. The Consultant will determine the number of personnel and the appropriate skill sets necessary to complete
this project. Customer will have the opportunity to approve appropriate employees working on this project.
Customer understands that Consultant resources may include a service provider or subcontractor to
Consultant personnel may work on-site at Customer location or off-site at a Consultant or other location as
determined by the needs of the Project. Consultant will provide resume of those parties on this project along
with their rate card upon request from Supply Management.
6.0 Customer Responsibilities
Customer may provide relevant injury data to consultant as allowable by Customer for the purpose of aiding
Consultant in performing required services for the benefit of Customer.
7.0 Payment Criteria
• Fixed Fee: Payment for services is a not to exceed agreed upon price. Invoices will be issued
monthly. Payment of all amounts not subject to a good faith dispute is due thirty (30) days from date
of invoice. Fixed Fee Rate: Consulting services for SOW $500/per day (maximum 150 days).
• Hourly Consulting Fee: Payment for rendered services is at $32.50/half hour. Provide individual, ad-
hoc, consulting to various Customer employees which are outside the scope of this agreement. Client
needs to provide the following information to Ebonye Kaufman within 3 business days for immediate
payment: Name of individual, description of provided service, length of time on call, date and time.
8.0 Expenses
Consultant will be responsible for any miscellaneous project related expenses and for actual, reasonable and
necessary travel and living expenses billable to Customer with an overall cap not to exceed $46,000.00.
Consultant will try with reasonable efforts to use established Customer rates for hotels and areas when
possible. Consultant incurs that are pre approved and authorized by Customer as invoiced at the time of
incurrence, in connection with deliverables.
9.0 Scope Changes
Any additional work that is required outside the scope of this SOW requires written approval by Customer and
Consultant described in the Change Control Process provided within the purchase order. Work may not be
scheduled or commenced until the Purchase Order/Change Order and signed SOW are presented to firm.
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6. The Consultant will determine the number of personnel and the appropriate skill sets necessary to complete
this project. Customer will have the opportunity to approve appropriate employees working on this project.
Customer understands that Consultant resources may include a service provider or subcontractor to
Consultant personnel may work on-site at Customer location or off-site at a Consultant or other location as
determined by the needs of the Project. Consultant will provide resume of those parties on this project along
with their rate card upon request from Supply Management.
6.0 Customer Responsibilities
Customer may provide relevant injury data to consultant as allowable by Customer for the purpose of aiding
Consultant in performing required services for the benefit of Customer.
7.0 Payment Criteria
• Fixed Fee: Payment for services is a not to exceed agreed upon price. Invoices will be issued
monthly. Payment of all amounts not subject to a good faith dispute is due thirty (30) days from date
of invoice. Fixed Fee Rate: Consulting services for SOW $500/per day (maximum 150 days).
• Hourly Consulting Fee: Payment for rendered services is at $32.50/half hour. Provide individual, ad-
hoc, consulting to various Customer employees which are outside the scope of this agreement. Client
needs to provide the following information to Ebonye Kaufman within 3 business days for immediate
payment: Name of individual, description of provided service, length of time on call, date and time.
8.0 Expenses
Consultant will be responsible for any miscellaneous project related expenses and for actual, reasonable and
necessary travel and living expenses billable to Customer with an overall cap not to exceed $46,000.00.
Consultant will try with reasonable efforts to use established Customer rates for hotels and areas when
possible. Consultant incurs that are pre approved and authorized by Customer as invoiced at the time of
incurrence, in connection with deliverables.
9.0 Scope Changes
Any additional work that is required outside the scope of this SOW requires written approval by Customer and
Consultant described in the Change Control Process provided within the purchase order. Work may not be
scheduled or commenced until the Purchase Order/Change Order and signed SOW are presented to firm.
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