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1. Kimberley Process
ADMINISTRATIVE DECISION
RULES AND CRITERIA FOR SELECTING CANDIDATES
FOR VICE-CHAIR OF THE KIMBERLEY PROCESS
1. The Chair of the Kimberley Process (the KP Chair) conducts throughout his
term of office consultations with the aim of selecting candidates for the Vice-
Chair for the next year. The KP Chair should initiate the official procedure for
selecting candidates for the post of Vice-Chair of the Kimberley Process from the
opening date of the Intersessional meeting each year by circulating a call to all
Participants to apply and notifying Observers in this regard.
2. Applicants from among the Participants willing to hold the post of Vice-Chair
should address their official letters confirming their candidacy to the Chair within
3 months from the opening date of the Intersessional meeting. If nobody applies
for the Vice-Chair of the KP by this date, the application period is extended until
the first application is received.
3. All Participants are eligible to be considered for the post of Vice-Chair by
addressing official letters confirming their candidacy to the Chair. The KP Chair
should inform all the Participants upon receiving any application for Vice-Chair.
4. Upon receipt of the official letters from Participants expressing their willingness
to hold the post of Vice-Chair, the KP Chair should undertake consultations with
the applicants.
5. Candidates for the post of Vice-Chair should be in good standing with regard to
their compliance with the minimum requirements of the KPCS.
6. Consideration should be had for geographical rotation and for representation of
producing, trading and manufacturing countries. However, in any two sequential
years, regional and functional diversity may not be achieved.
7. After holding consultations with the applicants, the KP Chair should bring the
results thereof to the Committee on Participation and Chairmanship for
consideration and deliberation, with a view to finalizing the process of defining
the candidacies for Vice-Chair.
8. Not later than a fortnight before the Plenary, the KP Chair should hold a
teleconference with the Committee on Participation and Chairmanship in order to
discuss the results of consultations concerning the candidates for Vice-Chair.
9. Upon achieving consensus among the participants of the Committee on
Participation and Chairmanship, the CPC Chair should submit the proposed
candidate to the Plenary for consideration and discussion. If no consensus is

2. reached, further consultations should take place with KP Chair and the members
of the Committee on Participation and Chairmanship and Chairs of the working
bodies, both before and, if necessary, during the course of the Plenary session,
with the aim of reaching consensus.
10. Notwithstanding Rules 15 and 16 of the KP Rules and Procedures on Meetings
of the Plenary and its Ad Hoc Working Groups and Subsidiary Bodies, as
amended in 2003, if there is more than one candidate and no consensus is reached,
the Plenary may decide on the candidacies for Vice-Chair for the next 2 years.
11. In the event that, by the end of the current year, the candidate for Vice-Chair
has not been decided on, the consultation process should be led by the new KP
Chair, in close collaboration with the Chair of the Committee on Participation and
Chairmanship, from the beginning of the new year. Once the consensus on a
candidate has been reached between the KP Chair and the Committee on
Participation on Chairmanship, the KP Chair should advise all Participants on the
proposed candidate for Vice-Chair and within a month should seek by written
procedure their comments on the proposed candidate, with the aim of seeking
endorsement for it.
12. In the absence of written objections and in the presence of the established
quorum for the members participating and supporting the candidature under
discussion, the decision on endorsing the Vice-Chair would be considered as
adopted.
[Luanda, November 2015]