This presentation was provided by Todd Digby of The University of Florida, during the NISO event "Privacy in the Age of Surveillance: Everyone's Concern." The virtual conference was held on September 16, 2020.

1. TODD DIGBY - CHAIR, LIBRARY TECHNOLOGY SERVICES
Addressing privacy and data access: The
intersections between the library and the
broader campus.

2. Addressing privacy and data
access: The intersections
between the library and the
broader campus.

3. “We are The Gator Nation,
a diverse community
dedicated to excellence in
education and research
and shaping a better
future for Florida, the
nation and the world.”

4. University of Florida
Fall 2019
Students: 56,567 (40,651 Undergraduate, 15,916 Graduates)
Faculty/Academic Staff: Over 5,000
16 Colleges
100 Undergraduate majors
200 Graduate degrees
Land Grant
Sea Grant
Space Grant

5. University of Florida Libraries
Number of Libraries: 10
locations
Total Volumes: 6,005,869
Ebooks: 1,486,204
Full text electronic journals:
145,196
Databases: 827

6. University of Florida Libraries
University of Florida Digital Collections
Pages digitized in the UFDC 14,492,296;
639,306 items.
Theses and dissertations: 37,401
available online.
Yearly views of between 150 and 200
million.

7. University of Florida Libraries
Library Technology Department
• Manages approximately 34 servers (VMs)
• Supports 625 workstations, 250 mobile
devices, conference rooms, digital
signage.
• All the library web presence
• Custom library applications
• Digital library infrastructure

8. Library and privacy

9. Library and privacy
Code of Ethics of the American Library Association, which provides this
summation of the library community’s commitment to privacy: “We protect each
library user’s right to privacy and confidentiality with respect to information
sought or received and resources consulted, borrowed, acquired or transmitted.”
• Commitment to Privacy
• Smathers Libraries Computer Use Policy
• Acceptable Use of Computing Resources
• Use of the Smathers Libraries’ Web Site
• Borrowing UF Libraries’ Materials
• Confidentiality of Circulation Records
• Florida Statutes Section - Circulation records are confidential in accordance
with Section 257.261 of the Florida Statutes.

10. University and privacy

11. University Integrated Risk Management
Three overall goals
• IT Security
• Vetting for any privacy and legal issues
• Enterprise alignment (Normalization of IT
on campus)

12. Integrated Risk Management
UF Data Guide Not all data classifications are created equal, so it can
get very complex to appropriately classify data. This guide will help
you understand your data type within UF's data classification
guidelines. This guide can also be used to find approved software
and computing infrastructure for use with various data types.
Fast Path Solutions (FPS) is a comprehensive list of pre-assessed
software and computing environments. Use this page to search by
name or by category. If you are working with non-restricted data,
you may use FPS without additional review by UF administrative,
compliance, and risk management offices.

13. UF Data Guide

14. UF Fast Path Solutions

15. Real world example
Citation management systems
• EndNote
• Zotero
• Mendeley
• Refworks (transiting off of)
• SciWheel

16. CHALLENGES OF COLLABORATION
Benefits of this approach
16
• Use of campus entities to vet our agreements for both
privacy and security.
• Increased library staff’s and library technology staffs
awareness of the nuances to be aware of when
implementing new technologies and services.

17. CHALLENGES OF COLLABORATION
Challenges of this approach
17
• Campus IT does not always understand the unique
library use cases of technology systems we use, and
that these may not align with campus wide systems.
• Increased the need to get “in front of” future
technology initiatives and planning, such as with
grants planning.
• Can increase the time to adoption or prevent
adoption if issues arise.

18. CHALLENGES OF COLLABORATION
18
Thank you!
Questions?