The document discusses various types and formats of invitations and replies. It provides guidelines for drafting formal and informal invitations, acceptance and refusal replies. Key details include: - Formal invitations can be in card or letter format, while informal ones are in letter format. - Informal invitations include sender's address, date, salutation, event details and signature. - Formal card invitations include host's name, invitation phrase, event reason, date/time, venue and RSVP details. - Replies thank the host, state acceptance or refusal to attend, and include best wishes.

1. ◤
INVITES

2. ◤
TWO TYPES
▪ FORMAL – Card Format , Formal Letter – Special Invitee
▪ INFORMAL – Letter Format

3. ◤
FORMAT FOR INFORMAL INVITES
▪ Similar to an informal letter
▪ Begin with Sender’s address (LHS)
▪ Date
▪ Salutation
▪ Content – to be written in the first person ,occasion , date ,time ,venue etc
to be mentioned, concluding line
▪ Subscription – yours affectionately
▪ Name

4. ◤
Assignment
▪ Rohit Suman is throwing a party on the occasion of his passing
out of the National Defense Academy. Draft an invitation for his
friends. Give all necessary details.

5. ◤
Informal Reply (refusal and acceptance)
▪ To be written in the same format as informal invitation
▪ Sender’s address
▪ Date
▪ Salutation
▪ Content – in a short paragraph, thank the host, state whether you
will be able to attend or not ,convey wishes
▪ Subscription – Yours affectionately
▪ Name

6. ◤
ASSIGNMENT
▪ Riya Mukhesh is unable to attend the party that is organized by
Rohit Suman on the occasion of his passing out from NDA ,as
she has to attend an interview. Write a reply to Rohit explaining
her refusal to the invite .

7. ◤
Checklist – Formal Invites
Card Format
▪ Third person pronoun to be used
▪ Simple present tense
▪ Salutation or subscription or date of writing – not required
▪ Standard phrase of invitation – cordially invite you , request the
pleasure of your company
▪ Day , date & time to be written on the same line
▪ Followed by Venue on the next line
▪ The invite should always be encased

8. ◤
FORMAT FOR FORMAL INVITES
Card Format
▪ Line 1 -Name of the host
▪ Line 2 -Standard phrase of invitation
▪ Line 3 -Reason for invitation
▪ Line 4 -Day , Date , Time
▪ Line 5 -Venue
▪ Line 6 (LHS) -Sender’s address
▪ Line 6 (RHS)RSVP- Tel no

9. ◤
Example – On behalf of Mrs & Mr Singh , draft an invite
for the first birthday celebrations of their son.
Mrs and Mr Singh
request the pleasure of your company
on the occasion of the 1st Birthday Celebrations of
their son
Rohit
on Sunday , 26th August’20 at 7;00 p m
at XYZ Party Hall , Yelahanka
#1, ABC Apartments RSVP
Yelahanka Tel no

10. ◤

11. ◤
ASSIGNMENT
▪ You are Mrs. Seema Malik. You have opened a boutique in R.T
Nagar .Draft an invitation for the inauguration of the same giving
all necessary details including the name of the chief guest .The
invitation should not exceed 50 words.

12. ◤
Reply-Formal- Acceptance / Refusal
▪ To be written in a paragraph in the third person (not in the card
format)
▪ The name of the hosts, invitees, date ,occasion should be
included
▪ The reply should be encased

13. ◤
ACCEPTANCE
▪ Mrs and Mr_____ thank Mrs and Mr____ for inviting them to
the(occasion)_____of their son on (date ) at(venue).They will be
delighted to attend it.

14. ◤
REFUSAL
▪ Mrs and Mr_____ thank Mrs and Mr____ for inviting them to
the(occasion)_____ at_____(venue). However they regret to inform
that owing to prior commitments they will not be able to attend the
____. They convey their best wishes to _____.

15. ◤
ASSIGNMENT
▪ Mrs & Mr.Sam Varghese is looking forward to attend the
inauguration of the boutique of Mrs. Seema Malik . As Mr. Sam
write a reply to her accepting the invitation in not more than 50
words.

16. ◤
Formal Invite – Letter Format
▪ Written to invite the chief guest , judges or other dignitaries for
an event
▪ Format for a formal letter to be used
▪ Content should include necessary details in the form of a
paragraph in the letter
▪ Example – As the principal of Global Public School , write a
letter inviting Mr Arun Kumar, Director, IIM Bangalore as the
chief for the annual day.

17. ◤ Example
Sender’s address
Date
Tel no
Receiver’s address
Subject : Invitation as
Dear ---
Global Public School is celebrating its 10th Annual Day on, date , venue. We would be immensely pleased if you could grace the occasion as
------. The programme will commence at---
It would be appreciable if you could confirm your availability at the earliest. The details of the escort and conveyance will be affirmed at a
later date.
Thank you
With regards
Name
Designation

18. ◤
Reply to invite - Acceptance
▪ Format – same as formal letter
▪ Content
▪ Thank you for your invitation to the -------on(day) (date)(venue). I
would be pleased to confirm my presence as chief guest for the
occasion.
▪ It would be appreciable if you could send the name and contact
details of the escort.

19. ◤
ASSIGNMENT
▪ You are the President of the Young Women’s Association ,M.G
Road ,Bangalore .On the occasion of Women’s Day you are
organizing a dance competition. Draft an invitation to Mrs.
Veena Nair ,requesting her to be the judge for the event .Give all
necessary details .

20. ◤
Reply to invite: Refusal – formal letter
▪ Format – same as formal letter
▪ Content
▪ Thank you for your invitation to the -------on(day) (date)(venue).
▪ However due to prior commitments I would be unable to grace
the occasion as chief guest. Please convey my best wishes to
the school fraternity for the success of the event.

21. ◤
ASSIGNMENT
▪ Due to a prior commitment ,Mrs. Veena Nair is unable to be the
judge for the dance competition organized by Young Women’s
Association. Write a reply in not more than 50 words.