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Quantas Allocation Engine for Oracle Projects
- 1. Practically Limitless Oracle
Project Allocations
Quantas Allocation Engine for Oracle Projects
Copyright © 2015 Quantas Consulting Corp.
Andy Fry
afry@quantasconsulting.com
1-401-321-2468
- 2. Introduction
• Andy Fry
• Oracle Projects Consultant
• Quantas Consulting
• Over 17 years of consulting primarily in the Oracle Projects Suite
• Various industries including:
• Utilities
• Pipelines
• Engineering & Construction
• Oil and Gas
• Professional Services
Copyright © 2015 Quantas Consulting Corp.
- 3. Purpose of Quantas Allocation Engine
• To provide project related organizations with the ability to perform
allocations that are not met with standard functionality, for example
• Revenue based allocations
• Unit based allocations
• Unique percentage allocations
• Saves time by automating the allocation procedures
• To provide better reporting which gives the company the ability to
better analyze their project activities
Copyright © 2015 Quantas Consulting Corp.
- 4. Organizations That Can Benefit
• Project related organizations that are performing manual allocations
• Organizations that require allocations that can not be met with
standard functionality
• Project organizations that require revenue based allocations that are
otherwise not available in Oracle PA
• Companies that require complex allocations
Copyright © 2015 Quantas Consulting Corp.
- 5. Benefits of Quantas Allocation Engine
• Performs allocations that can not be performed with standard
functionality
• Provides Organizations with better costing and revenue data
• Streamlines allocations which reduces time for internal resources
performing these functions
• Removes the need for many manual allocations
Copyright © 2015 Quantas Consulting Corp.
- 6. Overview of Presentation
• Terminology
• Discuss the problem trying to be resolved
• Discuss how it has been resolved
• Demonstrate the following features:
• Allocating and Creating Straight Time Allocation Transactions
• Generates Billable Transactions
• $0 Raw Cost
• Allocating Revenue Transactions
• Miscellaneous Entries that only Generate Revenue
• Discuss other options on allocations
• Allocate Usages, Straight Time, Overtime, Supplier Invoices, Inventory, WIP, Burden and
Miscellaneous Transactions
• Discuss the configuration
• Questions & Contact Information
Copyright © 2015 Quantas Consulting Corp.
- 7. Terminology
• Allocation
• A method of distributing transactions to projects and tasks.
• Source Project
• The project where the transactions originate and are being allocated from.
• Target Project
• The project where the transactions are being allocated to.
• Offset Transactions
• Transactions that generate a reversing entry on the source project. For instance
if $1,000 is allocated out of Project A to Project B then an offsetting entry would
generate $(1000) to Project A.
Copyright © 2015 Quantas Consulting Corp.
- 8. Problem
• Oracle Project Allocations has limited functionality:
• Only generates Burden or Miscellaneous allocation transactions
• Only uses one Expenditure Type and one Expenditure Organization on the
allocated transactions
• Extension is available however limitations exist
• Allocated transactions are all stamped with the Transaction Source of “Project
Allocation”
• Limits identification in Expenditure Inquiry from which allocation the transaction originated
• Allocated transactions generate cost transactions
• Will not generate non-cost related transactions such as unit or revenue based transactions
Copyright © 2015 Quantas Consulting Corp.
- 9. Resolution – Quantas Allocation
Engine for Oracle Projects
• An approach exists to generate virtually any project related allocation
• The Allocation Engine can generate:
• Revenue based transactions
• Unit based transactions
• Maintains source data on the allocated transactions
• Offset entries to source transactions
• Provides flexibility for project related organizations to properly distribute
their transactions
• Reporting is improved as costs and revenue are properly distributed
• Rollback functionality exists which allows for an allocation run to be
reversed and run again
Copyright © 2015 Quantas Consulting Corp.
- 10. Details on Quantas Allocation Engine
• The Allocation Engine can use the data on the source transaction for the
target such as:
• the source expenditure type
• the source expenditure organization
• the employee name on the source transaction
• the expenditure item date of the source transaction
• Unique data can be used on the allocated transactions such as:
• Stamp the transactions with a unique Transaction Source
• Apply any Expenditure Type Class to the allocated transaction
• Generate revenue or unit based allocated transactions
• Offset entries can be made to the source project or any other project if
required
Copyright © 2015 Quantas Consulting Corp.
- 21. Allocating Revenue Only
• The following will demonstrate how the Allocation Engine can allocate
Revenue only transaction
Copyright © 2015 Quantas Consulting Corp.
- 27. Other Types of Transactions to Allocate
• Any PA transaction can be allocated including:
• WIP, Usages, Straight Time, Misc Trans, Supplier Invoices, Inventory, Burden
• Stamp virtually any transaction attribute on the allocated transactions
• Source transactions can be identified on the allocated transactions via
the expenditure item id
• Allocations can be run at any interval including daily, monthly or
weekly
Copyright © 2015 Quantas Consulting Corp.
- 28. Configuration
• The following demonstrates and example of the configuration of the
rules and features
Copyright © 2015 Quantas Consulting Corp.
- 35. Rollback Feature
• The Rollback Feature allows the user to reverse any entries that have
been incorrectly allocated
• Valuable feature when allocation runs are run prior to all entries
being allocated
• Allows rolled back entries to be selected on the next allocation run
Copyright © 2015 Quantas Consulting Corp.
- 36. Summary
Copyright © 2015 Quantas Consulting Corp.
• Allocate any type of transaction
• Generate any type of allocated transaction including Straight Time,
Usages, Inventory, Supplier Invoices
• Use unique Transaction Sources
• Maintain all source transaction attributes if required
• Create Revenue based entries
• Roll Back Feature allows correcting errors automatically if necessary
- 37. Benefits
• Organizations that have used this tool have been able to:
• Better match revenue and costs
• Distribute and share revenue for items like packages and bundled services
• Save time with upfront setup of distribution percentages
• Have better overall reporting
• Save labor hours by letting the system do the distribution of costs allowing
resources to analyse the data
• Distribute the costs and/or revenue that meets their unique needs
Copyright © 2015 Quantas Consulting Corp.
- 38. Questions and Contact Information
• For any questions or information please contact me at:
Andy Fry
afry@quantasconsulting.com
1-401-321-2468
http://www.quantasconsulting.com
• For more articles please visit:
http://www.quantasconsulting.com/articles
Copyright © 2015 Quantas Consulting Corp.