2. 2
Education Back Ground
BA in Business Administration, BA in Management ( minor Accounting, Diploma in Accounting and First year MPA
class completed in INDRA GANDHI OPPEN UNIVERSITY.
WORK EXPERIENCE
Since October 10’2014
As Award (grant) Coordinator in Save the Children International
Major Responsibilities:
The award coordinator is responsible to:
Award Management
Support the effective dissemination of award information so that all key contributing staff have a clear
understanding of Save the Children processes and donor requirements and expectations throughout the lifecycle
of an award (opportunity to close‐out).
Assist with the coordination of Award Kick‐Off meetings.
Support and where appropriate coordinate the proposal development process.
Facilitate effective and prompt communication by relevant staff with members on their awards.
Support program staff to comply with Save the Children partnership policies and procedures, and ensure all
implementing partners undergo legal vetting and that the appropriate agreements are completed prior to
commencing work with Save the Children.
Support award close‐out, helping project managers to ensure all tasks are completed as per the close out checklist
and that all required close‐out documentations are kept on file.
Ensure award close out processes are officially completed in AMS.
are flagged promptly to donors via the relevant Save the Children member.
Support the country office to ensure robust and comprehensive records are maintained for all awards to meet
audit requirements.
Work with internal and external auditors as necessary.
Award Management System (AMS)
Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved
through AMS and the system is an accurate reflection of current award status at all times.
Ensure all partners and sub‐award agreements are uploaded into AMS.
Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail.
Additional
Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme
staff.
Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal
opportunities and other relevant policies and procedures.
Donor Compliance
Liaise with members to ensure that all appropriate donor formats are available in‐country.
Support the Award Manager to identify potential issues and amendment requests and ensure they
Since Jan’2013 to Oct 10’2014
As Finance team leader for sponsorship fund which is 80% of the total portfolio size of the organization fund
Major roles and responsibilities.
Sponsorship source of fund management.
Coordinating Local Partners budget preparation (annual budget/ASP/budget revision)
Review LP draft budget and submit for Finance Director.
3. 3
Sponsorship fund budget Control and Financial Reporting.
Ensure overall compliance of ChildFund and Government requirement.
Link Local Partner budget development with Program interventions.
Documentation and feedback on budget utilization report.
Participate in regular M&E with visiting the project site.
Documentation of lesson learned and feedback.
Capacity needs assessment of Local Partners staffs.
Communicate Area office, Regional Office and International Office in relation to Sponsorship and other restricted
fund sent to partners.
Coordinate area office finance officers for the best of technical support of Local partners.
Conduct capacity building training to Local partners based on capacity assessment result.
Since March 20,2011 to Jan’2013
As Capacity Building Finance Officer in ChildFund Ethiopia Head Office (Formerly called Christian Children Fund Ethiopia)
Major Duties & Responsibilities:
Lead the Local Partners budget preparation together with the Core program specialists
Control and administer Budget of 13 Local Partiners working in A.A and North Shoa, SNNPR and Oromia inlizine
with repective Core program specialists who leads and moniters the respective activities.
Review Budget verses actual reports of Local partiners and prepare analysis report for management information
and decision in monthly basis.
Summarize and review Local partiner report and send to ChildFund International and Reginal Office in quarterly
basis.
Receive Monthly budget request of Local partiners and send to International Office for next fund releasing.
Plan capacity bulding activities to capacitate the Local Partiners Finance and program on paractical financial
management , resource moblization, administartion, budget planning and fund management, to enhance the
capacity of the Local Partiner’s staffs.
Analays BVA of the Iplimenting partiners and provide summarize informaton for Finanice Director.
Prepare budget development guideline in line with donor and local government requirements.
Prepare local community and government contribution budget by identifying potential capacity of community and
government in the program implementation along with the key program staffs and review its realization and
reporting as per the predetermined requirements.
Prepare project budget based on the donor budget template and submit for Finance Director for review.
Participate on annual Local partner performance assessment based on the Letter of Agreement and Memorandum
of understanding. The performance standards and criteria indicated in the LoA for program, and resource/financial
management are the bench mark for the assessment.
Conduct regular monitoring on the resource management and other compliance issues the Local Partner’s
together with the National Office M&E Officer.
Review the justification reports presented on the BVA of the annual budget quarterly and present for Senior
Management team quarterly.
Support Partners in GAM ( Grant Acquisition and Management) through providing training and coaching to meet
the donor requirements and maintain good relationships for subsequent projects
Since March 23’2008 ‐ March 20’2011
As SNNPR Area Finance Coordinator (Managerial Post) in ChildFund Ethiopia (Formerly called Christian Children Fund
Ethiopia))
Major Duties & Responsibilities
Preparing Fund Release Requests, Coordinating and supervising the preparation of the annual and quarterly cash
forecast, and Assisting Community Based Organization (CBOs) in developing ASPs, AOPs and grant proposals
budget, ensuring quality and compliance with ChildFund and donors requirements.
Reviewing budget shift requests and submit recommendation to the Finance Manager.
Working closely with partiners (CBOs) Program Officers to ensure timely utilization of all funds, and review the
4. 4
annual plans of the CBOs, analyze the pace of implementation and budget variance.
Participating on the regular joint monitoring visit to partiner organizations i.e CBOs activities, assist in taking
corrective measures on auditfindigs , Ensure CBOs comply with the terms and condition stated in the Letter of
Agreement (LOA)
Reviewing and verifing financial reports and documents of CBO to ensure compliance with generally accepted
accounting principles, ChildFunds policy and other donors requirements.
Condut triaing, Coaching and oversighting CBOs finance officers to perform day‐to‐day finance activities effectively
and efficiently.
In liaison with the Finance Manager, assisting CBOs in opening bank accounts and change of signatories.
Assisting CBOs in managing Vehicles, Keeping organization securities, Controlling risk areas and managing
Materials.
Controlling the project execution and cycle of projects in respect to timeliness, completeness, technicality,
administration, finance and accountancy.
Responsible for the financial administration: preparation of budgets, supervision and controlling of the
implementation of the budgets and the expenditures of the partiner organization.
Budgeting and reallocation of budget lines in collaboration with program officers and project managers.
Building up the administration and accounting system of the CBOs ( partner organizations).
Train all partner NGOs on accounting and financial reporting and guiding all partner NGOs in respect to
independent project execution and finance management.
Support:
Assisting and backstopping in budget preparation, financial reporting, budget modification, and mid‐term financial
planning, cash flow and fund request.
Involving in the hiring process of finance staffs.
Capacity building:
Conducting capacity assessment of the partner organization (CBO)
Introducing partners with various donors regulations and policies.
Improving the performances of partner NGOs by giving on job and of‐job training on financial management,
procurement rules and regulations and stock management.
Arranging capacity building training to enhance partners capacities.
Controlling:
100 % monthly review of the financial reports and documents of Local Partiners
Conduct monitoring incolaborating with expertice quarterly bases to verfiy the finance resource used for the
entended purpose.
Developing Checklists and regularly checking the accounting system of the partner NGOs.
Continual follow up of financial administration & procurements.
Develope and orent Fund request and release procedures.
Budget control, fund balance, details of budget utilization status , under spending, over spending etc and foloow
up of Procurement proceduers of the Community Baseed Organizations.
Inventory management
Supervise the inventory management system of the local Community based organization (CBO) through
Checking distribution documents to the altimate users
Checking both bin card and store card reconcilation. And check with physical count balance.
Vehicle movement management (controlling the vehicle running costs by checking the monthly log sheet and
expenditure overview of each vehicle used by the partiner organization)
From June 23/2003‐ March 23/2008
Worked as Finance head in the former Christian Children Fund (CCF) Ethiopia Aynage Area Coordination Office.
Major duties and responsiblities ( related to financial activities)
Provide gaidance and doing advisory role on financial management of the project for Area Project Coordinator.
Verifying the accuracy of payment vouchers and prepare supporting documents necessary for payments &
ensuring that every payment is attached with all appropriate supportive documents as per the financial manual.
Preparing various vouchers, coding and posting them to peachtree accounting software and generate different
reports.
Maintaining and preparing different monthly tax payments to government authorities ( Income tax & withholding
tax)
Making sure all advance payments and unsettled payments are properly registered and follow up the balance
settlement in time.
5. 5
Reconcile bank statements & prepare regular reports for subsidy and other several grants i.e monthly,quarterly
,semianually and year end.
Following up the bank account & prepare daily account balance.
Following up and ensuring purchase of materials & field allowances for which advance payments are made,
received and settled.
Reconciling & checking the correctness of petty cash payment before approval for replenishment as well as
preparing the payroll of the project and ensuring that payments of a given month are accurate and deductions are
in accordance with employment contract and the Ethiopian labour law.
Preparing & submitting monthly financial report including budget control sheet according to various donor
standards and observing the rules and regulations of donors in all accounting activities.
Check every purchase is made after ensuring the no or less balance of the same item in the store.
Facilitate the year end external audit.
Major duties and Tasks ( related to supervision and personnel management activities)
Stablish annual performance standards for accountant and casher
Support to develop annual performance plan
Conduct supportive supervision regularly so that the subordinate meet the expectations
Participate in the management meeting of the coordination office repressing the finance unit.
Participate in recruitment processes of new staff;
From April 04,2001‐ 23/2003
Worked as Junior and senior bank clerk in Commercial Bank of Ethiopia
Major Duties & Responsibilities
Prepared Monthly Loan Schedule, Statistical reports, Schedules of insurance accounts receivables, renewal of
Policies with the insurance corporation, Credited insurance premium to insurance Corporations.
Prepared monthly returns of saving account or Local transfer of foreign.
Calculate interest on saving or Loan accounts and posts the related entries.
Issues new saving books customers, Segregates inactive current and saving accounts, Balance outstanding payable
against general Ledger.
Maintaining physical stock and undertake physical verification at some intervals.
Preparing stock movement report sand sales reports to the HQ periodically.
Representing and co‐managing the branch office during the absence of the branch manager.
COMPUTER SKILLS
Certificate in MS‐Dos, MS‐Window, MS‐Word, MS‐Excel, MS‐Access
Certificate in Peachtree Accounting soft ware.
Certificate in Financial Indicator Tool Soft Ware.
Preparing and presentations on Power points
Use Outlooks in agood manner
Awarad management system (AMS)
Trainings and Workshop attended
short term workshops and trainings attended;
Award management system –Organized by Save the children International
Child save grading Organized by Save the children International
Staff safety and security –Organized by Save the children (online training)
Financial management and internal control‐organized by ChildFund International
Organizational Institutional Development ‐Organized by Christian Children Fund
Project Management and Grant Administration‐ Organized by Christian Children Fund
Financial Management of USAID‐ Organized Center for Public management
Leadership and Management Skill Development‐given by Vision Ethiopia and CCL
Financial management, organized by CRDA, in Ethiopia.
Effective writing skill for reporting Given by British Council
Monitoring and evaluation training organized by partner organization with consultants.
Project Design in Quality Improvement Program By ChildFund Africa Regional Office
Grant Acquisition and Management training by Africa Regional Office ( Kenya Nairobi)
Participated on Country Strategic plan preparation and midterm assessment work shop.
Regularly participated in Area Strategic plan of Local partners and in reviewing previous ASP
Participated in organizational structure review in both Child Fund and Local partner being a task force member
Participated in several grant project close out processes
Customer Service and banking practice Commercial Bank Of Ethiopia
6. 6
Capacity Building /Training provided for Country and Local partners Staffs:
Financial management and material management for various organization throgh ODA consulting Firm
Financial management and project management for SOS partiners (Idir Leadrs)
Financial management and internal control for CCF‐Buee Area Coordination office management staffs
Grant aquiquestion and management for all ChildFund Partiners technical satfs
Financial management and internal control for CCF‐Balaya Area Coordination office management staffs
Partner’s performance assessment technique for A.A Area Local Partners and Oromia Area Local Partners Board
members.
Budget development process and review technical for all ChildFund LP technical staffs.
Internal Control and fraud protection technics for 13 Local partners of ChildFund International
Budget development and costing techniques for Partners
Donor reporting requirements for partners and country office technical staffs
Matching and Cost share requirements and procedures for partners program and finance staffs
Material management ( Inventory& Fixed asset ) for all ChildFund Partners
Financial indicator tools (FIT) system training for LP’s staffs to capture and report donated funds.
Essential, preparation of cash flow and cash management and control for Local Partner staffs
LANGUAGE
Fluency in oral and written English ,Amharic and intermediate oral level for oromiffa
REFERENCES
Ato Sileshi Tadesse –Award Manager –Save the children International
Mobile: +251‐(0) 912 28 7118
E‐Mail: Seleshi Tadesse @savethechildren.org
Box: 5545, Addis Ababa, Ethiopia
Ato Tilahun Begashaw – Finance Director of ChildFund Ethiopia
Tel: +251‐11 66 3 10 71 (Office)
Mobile: +251‐(0) 912 00 73 88
E‐Mail: tbegashaw@ethiopia.Childfund.org
P. O. Box: 5545, Addis Ababa, Ethiopia
Ato Assefa Balcha ‐ChildFund Ethiopia M&E Advisor
Tel: +251‐11 661 63 57 (Office)
Mobile: +251‐(0) 911 71 75 18
E‐Mail: abalcha@ethiopia.Childfund.org
P. O. Box: 5545, Addis Ababa, Ethiopia
Ato Bejiga Abdo Partnership and Institutional Development Coordinator in the former CCF Ethiopia and now
released the organization for other good opportunity
Mobile: +251‐(0) 911 65 98 20
Fax: +251‐11‐662 47 31
E‐Mail: bejigat@yahoo.com
Ato Girma Habtie Senior Finance and Adiministration Manager in NASTAD (International NGO)
Phone: +251‐11 5572519 (Office)
Mobile:+251‐(0) 920 13 56 46
Certification: ‐ I, the undersigned, certify that to the best of my knowledge and belief, these personal data and profesional
details correctly describes my qualification, & my experience.
April‘2015
