1. Courthill Systems Enabling IT for you to succeed…
PRINCE2 Project Management
Clive Porter-Brown, Courthill Systems
PRINCE2 Certified
2. Courthill Systems Enabling IT for you to succeed…
What is Project Management
PRINCE 2 definition
– “A Management environment that is created for the
purpose of delivering one or more business products
according to a specified business case”
Why do we need project management
– “We are not about cutting edge technology, but serving
our customers well and efficiently.”
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Reasons for Project Failure
“We never find the time to plan …
but always find time to do the job twice.”
“…dazzled by the potential of the technology and losing
sight of what is practically deliverable.”
– Over complex projects
– Bad scoping of products
– Insufficient piloting
– Lack of objectivity
– Maintaining viability with the business case
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Project Management Requirements
Deliver the expect (needed) benefits
Deliver on time and to budget
Run Smoothly – avoid crisis management
Meet the expectations of the users
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Understanding Life Cycles
The project forms part of the product life cycle, but the
better it is defined, the better it contributes to the
success of the product
Concept End of life
Product
Life Cycle
PRINCE 2
Life Cycle
Project
Life Cycle
End of Project
Start-up
processes
Initiation
Stage
Control
Stage
Closing
Project
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Project Control Cycles
Application of Fayol’s principles
Approve
Project
Plan Execute Monitor
Control
Planned
Deviations
from plan
Corrections to
methods of
execution
Corrections
to plan
Changes
to
project
Escalation Delegation
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Problems with Project Management
Why do we fail to deliver projects successfully
– Lack of formal methodology
– No Product requirement or definition
– No Product ownership
– No definition of the business case
– No effective project management process
– Leads to project failure
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Adoption of PRINCE 2
PRINCE 2 does not define the tools we use to run the
project, or how we manage our environment, but it
does define the process to enable successful project
delivery.
PRINCE 2
– PRojects IN Controlled Environments Version 2
– Defacto standard
– Methodology is in the public domain and non proprietary
– A framework for managing a project
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What is PRINCE2
A PRINCE2 project has the following characteristics:
– A Customer / Supplier environment
– A finite and defined life cycle
– Defined and measurable business products
– A corresponding set of activities to achieve the business
products
– A defined amount of resources
– An organisation structure, with defined responsibilities, to
manage the project
– Scalable regardless of project size
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Structure of PRINCE 2
Processes Components Techniques
Starting up a Project (SU) Business Case
Initiating a Project (IP) Organisation
Directing a Project (DP) Plans
Controlling a Stage (CS) Controls
Managing Product Delivery (MP Management of Risk
Managing Stage Boundaries (SB) Quality of Project Environment
Closing a Project (CP) Configuration Management
Planning (PL) Change Control
Product Based Planning
Change Control Techniques
Quality Review Technique
PRINCE 2
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Implementing PRINCE2
Where next ?
– Gain management approval that this is the correct
methodology for us
– If not, what is it missing and what is a suitable alternative
– Create the toolset that we will use
– Run a pilot project(s) to prove the process and toolset
– Train staff on the process and toolset
– Migrate all projects to PRINCE 2
– Establish regular process review to ensure that it is being
used and is effective
13. Courthill Systems Enabling IT for you to succeed…
Development to PRINCE 2 Certification
PRINCE 2
Awareness
PRINCE 2
Foundation
PRINCE 2
Practitioner
Staff Development
Operational Development
PRINCE 2
Process
Model
BS 6079:1996
Guide to Project
Management
PRINCE 2
Awareness
