Managing e communication

1. E-Communication
from Income Tax
Department
Presented By-
M/s Asija & Associates LLP,
Chartered Accountants

2. Sl. No. Particulars Slide No.
1 E-Communication- Risks & Challenges 3-5
2 Solution to all your problems 6
3 Google Group-How it works? 7-8
4 Google Group-Advantages 9
5 Our Recommendation 10
6 Further Query 11
7 Thanking You 12
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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TABLE OF CONTENTS

3. E-COMMUNICATIONS -
RISKS AND CHALLENGES
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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4. • Most of the communication by the Income Tax Department is Now
being done via email.
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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E-COMMUNICATION -
RISKS AND CHALLENGES
• Communication can be in the form of :-
 intimations,
notices,
orders, etc.
• On E-Filing website of Income Tax Department ONLY 1 email ID could be
registered per assessee. Thus Communication from department reaches to only
1 person of your organisation.

5. • Generally the Email Ids provided on the website by the assessee are those of its
accountants or some rarely used Email IDs.
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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E-COMMUNICATION –
RISKS AND CHALLENGES
• Emails received by the accountants may not get communicated to the higher authority
or to your Tax Advisors for onward action, due:-
• His quitting job and the Email ID of new accountants not updated.
• Laxity or ignorance on the part of the accountants.
• As a result, action on the important e-mails from the income tax department may get
missed.
• This may result in financial as well as time loss.

6. M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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Create Email Group, Like :-
Yahoo Group
Google Group or
Your entity Domain Group
Group e-mail concept helps you to have a single email where all the
intimations will be forwarded by the department.

7. • One solution for problems associated with management of e-communication.
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HOW IT WORKS
• A single Group Email Id is formed. For eg: abc.incometax@googlegroups.com.
• Relevant persons can be invited to join a particular group.
• Only the group id shall be registered on the E-filing site of Income Tax
Department.

8. M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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HOW IT WORKS
• All the concerned group members receive every communication made by the
Income Tax Department.
• Since all the group members receive the mails, chances of it getting unnoticed
are lessened to a great extent.
• You may even add the email ID of your Tax advisors in the group so that they
get intimated regarding all the communications served by the department.

9. • The mails are received on the individual mail id of all the members of the
concerned group INSTEAD of One Single Id.
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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ADVANTAGES
• Tracking of every communication becomes easy for the assesse.
• Thus, it ensures receipt of important mails to all members.
• Consequently reply of the same is also made timely. Such replies are
monitored by each and every member of such group.

10. In current scenario wherein more emphasis is given on communication
through emails, it is necessary to keep track of each and every mail received as
well as making a quick response to the same. Any inattention to an important
mail may result in financial loss to the assesse. Thus, it is recommended by us
to switch over from registering of different email ids for your various entities
on the e-filing site of Income Tax Department to registering of a single group
id on the said site.
M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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OUR RECOMMENDATION

11. M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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For a detailed discussion and professional advisory pertaining to the
implementation of the said GROUP by your entity .
Fix an appointment with our Direct Tax Vertical
E-mail at incometax@Asija.in
CA Vasudha Jain
Asso. Director
(vasudha.jain@asija.in )
CA Ashish Kapoor
Partner In Charge
(ashish.Kapoor@asija.in )
Asija & Associates LLP
Chartered Accountants
Ph. No. :- 0522-4004652, 2205072

12. M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS
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