Introduction to MIS

1. to
Management
Information
System
Slide 1
Prepared by: Mr. Hamze Mohamed Abdi
Introduction
UNIVERSITY OF SOMALIA

2. What is Management?
 Management is the process of directing
task and organizing resources to
achieve organizational goals.
Slide 2
Prepared by: Mr. Hamze Mohamed Abdi

3. Main functions of Management
1. Planning
It involves evaluating the organization resources,
environment and establishing a set of
organizational goals.
2. Organizing
It is the art of deciding how to achieve the goals.
3. Leading
It involves directing and motivating employees
to achieve the organizational goals.
4. Controlling
It enables the manager to determine if the
organization performance is on target.
Slide 3
Prepared by: Mr. Hamze Mohamed Abdi

4. What is Information?
Information
 Meaningful facts and useful to human beings in processes
such as making decisions.
 Information is a group of data.
Data
 Meaningless facts and represents events such as business
transactions.
Slide 4
Prepared by: Mr. Hamze Mohamed Abdi

5. What is Information System?
 Information system is a set of interrelated components
that collect (or retrieve), process, store, and distribute
information to support decision making and control in
an organization.
 It enables the managers to review operational, tactical
and strategic planning activities.
Slide 5
Prepared by: Mr. Hamze Mohamed Abdi

6. Components of Information System
1. PEOPLE
- End User (System User)
- Information System Specialist
2. DATA
- Raw facts (Meaningless facts)
3. SOFTWARE
- System Software (like Operating System)
- Application Software (like Microsoft Excel)
4. HARDWARE
- Computer Components - Peripherals
5. NETWORKS
- Communication Media
- Network Support (Network Specialist)
Slide 6
Prepared by: Mr. Hamze Mohamed Abdi

7. Activities of Information System
 Input
 Processing (Transformation process)
 Output
 Storage
 Control
Slide 7
Prepared by: Mr. Hamze Mohamed Abdi

8. Top
Middle
Low
Major Roles of Information System
1. Support for competitive advantages
(Higher Level)
2. Support for business decision
making (Middle Level)
3. Support for business process
and operations (Low Level)
Slide 8
Prepared by: Mr. Hamze Mohamed Abdi

9. Management is mentioned in Quran
Slide 9
Prepared by: Mr. Hamze Mohamed Abdi

10. Types of Information Systems
1. Operational Support System
2. Management Support Systems
3. Other Systems
Slide 10
Prepared by: Mr. Hamze Mohamed Abdi

11. Operational Support System
1. Transaction Processing System:
a) Batch:
Transaction data accumulate over time,
processed periodically.
b) Real-Time:
Data processed immediately after a
transaction occurs.
2. Process Control System
(Monitor & Control physical processes)
3. Enterprise Collaboration Systems
Slide 11
Prepared by: Mr. Hamze Mohamed Abdi

12. Management Support Systems
1. Management Information System:
Pre-specified reports & displays to support
decision-making.
2. Decision Support Systems:
Provide interact ad hoc support.
3. Executive Information Systems:
Critical information tailored to the
information needs of executives.
Slide 12
Prepared by: Mr. Hamze Mohamed Abdi

13. Other Systems
1. Expert Systems (Expert advice)
2. Knowledge Management System:
Supports the creation, organization
and dissemination (spread) of
business knowledge.
Slide 13
Prepared by: Mr. Hamze Mohamed Abdi

14. Managers use the following Systems
 Top Level Managers use ESS
 Middle Level Managers use DSS
 Low Level Managers use TPS
Slide 14
Prepared by: Mr. Hamze Mohamed Abdi

15. Difference between IS and IT
What are Information Systems?
An Integrated components processing, storing and
disseminating information in an organisation.
What is Information Technology?
Any form of technology used by people to handle
information.
Slide 15
Prepared by: Mr. Hamze Mohamed Abdi

16. Advantages of Information Systems
❶ IS can perform calculations or process paperwork much
faster than people.
❷ IS can help companies learn more about the purchase
patterns and preferences of their customers
❸ The Internet distributes information instantly to millions
of people across the world.
Slide 16
Prepared by: Mr. Hamze Mohamed Abdi

17. Disadvantages of Information Systems
❶ IS may allow organizations to collect personal details
about people that violate their privacy.
❷ Heavy users of information systems may suffer
repetitive stress injury, technostress, and other health
problems.
❸ The Internet can be used to distribute illegal copies of
software, books, articles, and other intellectual
property.
Slide 17
Prepared by: Mr. Hamze Mohamed Abdi

18. Management InformationSystem
What is Management Information System?
Management Information System (MIS) is the study
of people, technology, organizations and the
relationship among them.
It refers to the study of how individuals, groups,
and organizations utilize (use) systems to generate
information to improve efficiency and effectiveness
of decision making.
Slide 18
Prepared by: Mr. Hamze Mohamed Abdi

19. Management InformationSystem (Cont…)
MIS deals with behavioral issues as well as technical
issues surrounding the development, use, and
impact of information systems used by managers
and employees in the firm.
Management’s job is to deal with many situations
faced by organizations, make decisions and
formulate action plans to solve organizational
problems.
Slide 19
Prepared by: Mr. Hamze Mohamed Abdi

20. Introduction to Management Information System
END
Slide 20
Prepared by: Mr. Hamze Mohamed Abdi
Any Questions?