Strategic Planning

1. Definition, Purpose, Function
and Process
Strategic Planning

3. Source: Strategic Planning for Schools , Author: CSM by LTD

4. Source: Project Management: Learning from the chameleon (Mali)

5. PHYSIOLOGICAL
Hunger Thirst Sleep Etc.
SAFETY
Security Protection from danger.
SOCIAL
belonging to groups
Social activities Love Friendship
SELF ESTEEM
Self Respect Status Recognition.
SELF-
REALISATION
Growth Personal
Development Accomplishment

7. ARE YOUR

8. SMART - ER
Letter Major Term Minor Terms
S
Specific Significant, Stretching, Simple
M
Measurable Meaningful, Motivational, Manageable
A
Achievable Agreed, Attainable, Assignable, Appropriate, Actionable,
Action-oriented
R
Relevant Realistic, Results/Results-focused/Results-oriented, Resourced
Rewarding
T
Time-bound Time framed, Timed, Time-based, Time-boxed, Timely, Time-
bound, Time-Specific, Timetabled, Trackable
Source: Strategic Planning “Methods and Tools”-HK – SDA

10. What are the different parts of your project?
Whith whom are you going to do it (colleagues,
partners, youngsters…)
What is your role in each of the activities?
Who do you need to help/support/assist you?
How flexible is your plan?

11. PROCESS
DESIGNING
COLLECTING
INFORMATION
ASSESSMENT and
CONCLUSION
IMPLEMENTING RESULTS
(FOLLOW UP)
INTERPRETING
PREPARING

12. Methodologies
There are many approaches to strategic planning -your
projectorganization- but typically a
three-step process may be used:
• Situation
- evaluate the current situation and how it came about.
• Target
- define goals and/or objectives (sometimes called ideal state)
• Path
- map a possible route to the goals/objectives
Source: Strategic Planning “Methods and Tools”-HK – SDA

13. Environmental Inventory
The S.W.O.T. Analysis
• Internal Environment
– S – Strengths
– W – Weaknesses
• External Environment
– O – Opportunities
– T – Threats
• Think in terms of
– Competition and customers
– Political influences and environments
– Economic conditions
– Social impacts
– Technological advancements

14. 14
Definition of Risk
• A risk is a potential problem – it might happen and it might not
• Conceptual definition of risk
– Risk concerns future happenings
– Risk involves change in mind, opinion, actions, places, etc.
– Risk involves choice and the uncertainty that choice entails
• Two characteristics of risk
– Uncertainty – the risk may or may not happen, that is, there are no 100%
risks (those, instead, are called constraints)
– Loss – the risk becomes a reality and unwanted consequences or losses
occur

15. 15
Steps for Risk Management
1) Identify possible risks; recognize what can go wrong
2) Analyze each risk to estimate the probability that it will occur and the
impact (i.e., damage) that it will do if it does occur
3) Rank the risks by probability and impact
- Impact may be negligible, marginal, critical, and catastrophic
4) Develop a contingency plan to manage those risks having high
probability and high impact

16. 16
Seven Principles of Risk Management
• Maintain a global perspective
– View software risks within the context of a system and the business problem that is is
intended to solve
• Take a forward-looking view
– Think about risks that may arise in the future; establish contingency plans
• Encourage open communication
– Encourage all stakeholders and users to point out risks at any time
• Integrate risk management
– Integrate the consideration of risk into the software process
• Emphasize a continuous process of risk management
– Modify identified risks as more becomes known and add new risks as better insight is
achieved
• Develop a shared product vision
– A shared vision by all stakeholders facilitates better risk identification and assessment
• Encourage teamwork when managing risk
– Pool the skills and experience of all stakeholders when conducting risk management
activities

17. Features of Successful Strategic
Management Planning
• Has support of organization’s executive officer.
• Is user friendly.
• Is participatory, not left to planners.
• Is flexible.
• Leads to resources decisions.
• Engages and motivates all staff.
• Is fresh and continuous, not static and stale.

18. Features (Continued)
• Is Proactive
• Not a Quick Fix
• Part of Quality Management
• Payoffs Increase over Time

19. • PEST
• SMART
• SWOT
Analysis

20. FACTORS AFFECTING EFFECTIVE
STRATEGIC PLANNING
• Socio-Cultural
• Technological
• Economic
• Politico-Legal

21. If you're trying to achieve, there will be
roadblocks. I've had them; everybody has had
them. But obstacles don't have to stop you. If you
run into a wall, don't turn around and give up.
Figure out how to climb it, go through it, or work
around it.
Michael Jordan