1. How to make great photocopies
Now you can make your own copies
that will give copy centres a run for their
money, with clearer results and less
mechanical problems

2. STEP-BY-STEP PROCEDURE

3. Select the correct paper
There’s a reason why different paper types exist.
It is because they are made to complement
the type of document you are producing.

4. General copies (home use or rough drafts) can be
printed on 20 lb paper. Choose inkjet paper for
inkjet copiers and laser paper for laser machines.
Multi-purpose paper can work with several types of
machines. 24 lb paper is good for more
professional or business documents. Photo or
glossy paper is best for photos. Paper weights or
thicknesses are 20, 22, 24, 28, 32, 50-60 lb+.

5. Coloured Copier Paper 5 Star
Multifunctional Ream-Wrapped
FSC 80gsm A4 Yellow
A4 Paper Copier and Printer Paper
5 Star Value White 80gsm
Epson Premium Photo Paper
Glossy A3 255gsm
Xerox Colotech Plus Copier Paper
Premium 100gsm A4 White
Logic 300 Copier Paper 80gsm
A4 White

6. To get the whitest paper, select one
with the highest brightness number
on its package
The brightness numbers range from about 84
brightness up to over 100. Many papers
manufactured nowadays are free of acid, but
check the label just the same to be sure.

7. Prepare the papers to be used
for copying
Arrange the papers in a neat stack using your
hands. Ensure that there are no edges sticking
out, folded, stapled, torn, or loosely taped.

8. This is important as smooth paper
easily goes through the machine,
reducing the chance of jamming or
damage due to paper being stuck.

9. The correct placement of copies
Place copies in the top feeder (most machines
require paper to be put face/print side up).
Alternatively, place the copy on the glass face/print
side down beside the arrow symbol.

10. Your machine should have paper size guides on
the sides (check the product manual if you
can’t see it).
Adjust the trays to fit the paper size you’re
putting. If you have a rather small item to be
copied, put a white sheet behind the item.
This will prevent any excess ink being used, as
well as gray or black shadows in your copies.

11. Select the right tray or drawer
where the paper will be pulled from
Most copiers have trays for letter, (8.5x11) legal
(8.5x14) or ledger (11x17) sizes. There is also
a side feeder tray intended for heavy weight
paper such as photo paper or greeting card
stock.

12. DO NOT put this kind of paper in the bottom trays
as it can jam and damage the machine. Instead,
run it through slowly and use settings for
heavyweight, glossy or stock card.
The same tray can also be used by transparent
mediums, and have a special machine setting.
Due to the clear nature of transparent mediums,
the machine may have difficulty reading them
unless a transparency setting is selected.

13. Set your preferred lightness or
darkness
Some document types such as news print
(typically in black and white) or photos will
need to be lightened a bit when copied.
Similarly light text, print in bright colours, or
pencil drawings will need to be darkened so its
details are copied as much as possible.

14. Use the machine’s photo setting
This setting gives the most detail
on a copy.

15. Check the settings if you want to
avail of features beyond copying
Some copiers with advanced features allow you
to automatically collate, staple or hole punch
documents after they are copied.

16. Remember that the best printed
copies come from a document whose
original colour is white or light pastel
Original documents printed in deep colours such
as red, green, purple or blue will translate to a
pale grey copy and may even be unreadable.
Printing with colour paper will have greater
success when the original document is white.

17. Color Copy Copier Paper Premium Super
Smooth Ream-Wrapped FSC 100gsm A4 White
Coloured Copier Paper 5 Star Multifunctional
Ream-Wrapped FSC 80gsm A4 Blue
Navigator Colour Documents Printer Paper
Ultra Smooth FSC 120gsm A4 White

18. Avoid ink spots or smudges on
your copies
Wipe the glass on the copier or sort unsightly
marks on the original document with
correction fluid before copying to avoid having
spots or smudges on the copy.

19. Choose the number of copies or
sets you require

20. Press the large copy button and
wait for your copy masterpieces
to come out
Should there be trouble, there’s usually a red
stop button close by. Even then, it will take the
machine a few seconds to actually stop.

21. If the machine requires clarification, an error
message will pop and blink. If the paper gets
jammed, the machine will advise the area and
additional steps to clear the trapped page so
you can continue.

22. Tinker with the settings to get
better results
If your copy didn’t turn out the way you like it,
adjust the machine settings to create different
results.

23. For example, when copying pages ripped out of
a notebook or torn off a book—these have
uneven edges—move it over or use a margin
shift button to create a better copy.

24. CONTACT US FOR A GREAT DEAL ON
OFFICE SUPPLIES
08451 701 601
sales@theofficesuppliessupermarket.com
http://www.theofficesuppliessupermarket.com