Instructions to fill PC1 for Planning and development section of KP

1. Instructions to Fill-in Project Document
A. Project Information:
• Indicate name and location of the project;
• Provide name of District/Province;
• Attach a map of the area, clearly indicating the Project location.
• Contact Person’s information;
• Project Start and end dates;
• Cost of the project;
• Information regarding organizations/authorities responsible for
sponsoring, execution, operation and maintenance.
B. Organizational Background;
• Provide a brief background of the implementing organization;
• Provide collaborative history if any;
• What prior experience the organization has in the project area?

2. C. Project Description
1. Goal & Objectives:
• The Overall Goal and Objectives of the project be
explained here;
• Indicate objectives of the project and develop a
linkage between proposed project and the sector to
which it contributes;
• Where possible, the project objectives should be
alligned with women development/empowerment,
Govt’s policies concerning gender equality and
attainment of MDGs.

3. 2. Project Rationale, Description & Justification:
• Provide project background and rationale;
• Describe the project and indicate existing facilities (for male &
female separately) in the area and justify the establishment of
the Project;
• Provide estimated number of male & female beneficiary of the
project;
• Provide technical parameters of the project in quantifiable terms.
Also discuss technology aspect of the Project;
• Provide the details of civil works, equipment, I.T infrastructure,
and other physical facilities required for the project.
• Indicate governance issues of the sector relevant to the project
and strategy to resolve them.
3. Project Strategic Relevance:
• Indicate Primary Thematic Area;
• Indicate secondary thematic area.

4. In addition to above, the following sector
specific information be provided
Social Aspects with Gender Perspective ;
• Effect of project on the quality of life of residents of the
area.
• Gender integration in project goal, purpose, objectives and
activities;
• Gender disaggregated data is given in the project
document;
• Gender based employment opportunities, closely linked to
income distribution;
• Has sufficient budget been assigned for the development of
both men and women;
• Has women participation been given due consideration
during planning and implementation stages.

5. Education, Training and Manpower
• Give student-teacher ratio for the project and the
national average for the proposed level of education.
• Year-wise proposed enrolment of the institution for 5
years.
• Provide Teachers strength in relevant discipline in
case of expansion of facilities.
• Indicate the extent of library and laboratory facilities
available in case of secondary, college and
university education.
• Provide details of technical staff required for
operation & maintenance of laboratories.

6. 6
Research
• Indicate benefits of the research to the economy.
• Mention number of studies/papers to be produced.
• Indicate whether these studies would result in commercial
application of the process developed (if applicable);
• Linkages with industry.

7. 7
For I.T. project
• Provide Backbone switch & Router specification;
• Distribution & Edge Switches specs;
• Networking cable system and specs;
• Networking/LAN diagram;
• Software requirements;
• Availability of services (DSL, Dial-ups, wireless)

8. Health and Family Planning Projects
• Indicate whether the proposed facilities are
preventive or curative.
• Population/Patients-Doctor Ratio;
• Beds per ward
• Bifurcate the facilities between:
– In-door
– Out door; and
– Department-wise

9. Agriculture Sector Projects
• Soils in the region of the project.
• Potential for agricultural development.
• Availability of water, both natural and supplied.
• Crop varieties and livestock species.
• Potential and desirability of mechanization.
• Pests epidemic and the kinds of control .
• Determine the potential yields.
• Cropping pattern & possibilities for multiple
cropping.
• Marketing and storage facilities

10. Livestock Projects
• Give the livestock situation of the country and
mention any problems connected therewith;
• Potential for Livestock development.
• Present and future herd size;
• Land required per animal for feed.
• Their species age characteristics and production
capacity;
• Determine the potential of livestock breeding.
• Vaccination issues.

11. Other Production Sector Projects
Fisheries Projects:
Give area for fishing and the legal rights to that
area; the availability of trawlers; amount and type
of fish likely to be available.
Forestry Projects:
Indicate nature and state of existing forests their
growth rate and any problems connected
therewith. Give details of species; rotation and
anticipated rotation and volume yield. Indicate
availability of complementary services, e.g.,
access roads, saw mills etc.

12. Water Supply & Sewerage Projects
• Present and projected population and water
availability/ demand.
• Indicate source and water availability (mgd) during
next 5,10,20 years.
• For waste water/sewerage, provide present and
future disposal requirements, gaps if any and
proposed treatment methods and capacity.
• Indicate present and proposed per capita water
supply in the project area, comparison be made with
water supply in similar localities.

13. D. Project Budget & Annual Phasing:
1. Capital cost estimates
• Basis of determining the capital cost be provided. It includes market
survey, estimation on the basis of previous work done;
• Abstract of cost.
2. Physical Phasing:
• Provide year-wise estimation of Physical activities by main
components as per following:
Component-wise, year-wise physical phasing
Items/Description Unit Year I Year II Year III Total
A.
B.
C.

14. 3. Financial Phasing:
Capital cost be worked out on the basis of each item of work as
stated above and provide information as per following.
Year-wise/component-wise financial phasing
Items Year I Year II Year III____ Total_
Total Local FEC Total Local FEC Total Local FEC Total Local FEC
A.
B.
C.
D.
Total

15. 4. Annual Operating Cost;
• Item-wise annual operating cost for 5 years. .
5. Demand Supply Analysis
• Existing capacity of services and its supply
• Projected demand for ten years
• Capacity of projects being implemented both in the
Public & Private sector
• Supply – demand gap
• Designed capacity & output of the proposed project

16. 06. Financial Plan
Sources of financing
(a)Equity:
Indicate the amount of equity to be financed from each source
• Federal Government
• Provincial Government
• Foreign Equity (indicate partner agency)
• NGO’s;
• Beneficiaries
(b) Debt:
• Indicate the Local & Foreign debt, Interest rate, Grace period and
repayment period for each loan separately. The loan repayment
schedule be also annexed.
c) Grants:
• Local and Foreign

17. 07. Project Benefits/Costs Analysis:
• Financial: Income to the Project along with
assumptions.
• Social: Quantify benefit to the target Group
• Environmental: Environmental impact assessment
negative/ positive.
• Quantifiable output of the project
• Unit cost analysis
• Employment generation (direct and indirect)
• Impact of delays on project cost and viability

18. 08.Implementation of the Project
a) Implementation Schedule
• Indicate starting and completion date of the project:
• Implementation time in months.
• Item-wise/year-wise implementation schedule in line
chart correlated with the phasing of physical
activities.

19. 08.Implementation of the Project
b. Result Based Management (RBM) Indicators
• Indicate Result Based Management (RBM) framework indicators
in quantifiable terms in the following table.
Input Output
Outcome
Targeted
ImpactBaseline
Indicator
Targets at
Completion

20. 9.Management Structure and Manpower Requirement
• Administrative arrangements for implementation of
the project.
• Manpower requirements during execution and
operation of the project be provided by
skills/profession.
• Job description, qualification, age and salary of each
job be provided.

21. 10. Certificate
Prepared by _________________________
Name, Designation & Phone#
Checked by _________________________
Name, Designation & Phone#
Approved by _________________________
Name, Designation & Phone#