sap-fi-budget-balance-reports for sap fm.ppt

Objectives
 Understand the FI SAP coding
 Display fund center information
 Check whether budgets have been updated and the
available balance has been affected
 ZFD1
 Check current budget and available budget on the
budget report
 ZFB1
 Check original / revised budget at the department level
 ZFBC
 Check the available cash for your Foundation fund.
 ZFTB

Table of Contents
Task Page
SAP Coding 5
Funds center hierarchy - FMSE 7
ZFD1 18
ZFB1 25
ZFBC 30
Search for foundation fund number - FM5S 41
ZFTB 46
Performance Support 50

SAP Coding
 Fund Center / Cost Center
 Grant
 Sponsored class
 GL Account, Commitment
Item
 Material Group (ME51N)
 235110055
 4000198
 5500001 Supplies
 550005 Office-Supplies
 50005615 Supplies-Office
Term Example

FM (Funds Management)
Module
 Stores budgeting and fund accounting
information
 Budget - Expenditures - Encumbrances = Available Balance
 Provide the lowest possible level to create a
balance sheet in the system
 Workflow will manage processes that were
previously taken care of using the paper
budget transfer form

FMSE
 Display hierarchy variant of Fund Centers
 Drilldown to Person Responsible
 Set-up according to the NKU Organization
Chart
 Controls workflow and helps with
security
 Provides a list of fund cost centers by
division/department/area

Enter Hierarchy Variant of 000 and FM Area of NK01. Click
Display.
Display
button
FMSE continued

Expand the folders to display
Superior Fund Centers and
Department Fund Centers.
Double click a Fund Center
number to drilldown.
FMSE continued

The person responsible
is displayed on the Basic
data tab.
FMSE continued

The Superior funds center is
displayed on the Hierarchy
tab.
FMSE continued

KS13
 Display Cost Center information
 Cost Center number
 Name
 Person responsible
 Cost Center Category
 Revenue account
 Expense account
 Both

KS13 – Initial screen
Click the Match code button for Cost center.

1) Maximum no. of hits is
500
Click Continue
KS13 continued

Double click the Cost Center.
KS13 continued

1 2 3 4
Change Layout
button
KS13 continued

Available Balance Reports
 ZFD1
 Check whether budgets have been updated and the
available balance has been affected
 ZFB1
 Check current budget and available budget on the
budget report
 ZFBC
 Check original / revised budget at the departmente
level
 Available budget
 ZFTB
 Check the available cash for your Foundation fund

ZFD1
 4 pages of available balance information
 Commitment / Actuals line item detail
 Requisitions
 Purchase Orders
 Funds Reservations
 Travel Encumbrances
 Parked actuals
 Not paid by Accounts Payable
 Revised, Consumed, and Available budget

ZFD1
Enter the Superior Fund Center (example above) or a Department Fund
Center (Or value (s) field) and then click Execute.

ZFD1 - Page 1
At any time you can turn the
navigation panel On/Off by
clicking this button.

ZFB1
 1 page of available balance information
 Budget Transfers
 Receiver / Sender
 Re-allocations
 Sender / Receiver

ZFB1
Enter the Superior Fund Center (example above) or a Department Fund Center
(Or value (s) field) and then click Execute.

ZFB1 continued

ZFBC
 1 page of available balance information
 Original Budget
 Revised Budget
 Line item detail
 Available Balance

ZFBC
Enter the Superior Fund Center (example above) or a Department Fund
Center (Or value (s) field) and then click Execute.

ZFBC continued

Drilldown and exporting to
Excel
 Drilldown capabilities on Amount in any
report
 Export to Excel
 Select List from the Menu bar
 Select Export
 Select Local File
 Select Spreadsheet
 Click Enter
 Name the file
 Click Generate

Drilldown on Documents
starting with 28
Click on Line Item Li to display the FI document.

starting with 28 continued
Double-click on the
Doc. Number to view
FI documents.

starting with 28 continued
You can double click the individual documents
to see the FI-CA documents in more detail.

Name the file and change the directory if you want to save the
file to another location.
Export to Excel continued

Drilldown to Print/Save in
Excel format
Office Integration
button

Select Microsoft Excel
radio button
Click Continue
Office Integration

The report is now displayed in Excel
format. Click the File button to Save
a copy to your computer, to change
Page Setup to Landscape before
printing, and to Print.
Office Integration continued

FM5S
 Display Fund number
 Separate and distinct fiscal/accounting object
containing a self-balancing set of accounts
 Used to budget and control costs
 Identify source and use of funding

FM5S – Initial screen
FM Area is always NK01. Click Enter.

Click the Match code button.
FM5S continued

Maximum no. of hits is
500.
Click Continue.
FM5S continued

You receive a list of Fund
numbers. You can search on
name.
FM5S continued

ZFTB continued

Drilldown to Campus
Management documents
Double-click
on balance.

Drilldown to Campus
Click on the checkbox against the FI Document for
which you want to see the FI-CA documents and then
click the button.

Drilldown to Campus
Click on the header
button to view header
detail information.

Drilldown to Campus
Double-click on
Reference key to view
the FI documents.

Drilldown to Campus
Double-click on individual
FI-CA documents to see
the individual FI-CA
documents.

Drilldown to Campus
You can double click the individual documents
to see the FI-CA documents in more detail.

Thank you!
 We sincerely thank
you for investing your
time with us.
Questions?

sap-fi-budget-balance-reports for sap fm.ppt

Recommended

Recommended

More Related Content

Similar to sap-fi-budget-balance-reports for sap fm.ppt

Similar to sap-fi-budget-balance-reports for sap fm.ppt (20)

Recently uploaded

Recently uploaded (20)

sap-fi-budget-balance-reports for sap fm.ppt

Editor's Notes