Integrated Land Records Information System Maine Municipal Association Technology Conference Augusta | March 18, 2008 Richard Sutton | rs@restmap.net James W. Sewall Team

Project Goals Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative

Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

What will the Integrated Land Records Project do? Develop processes to standardize and formalize the: Capture (municipal, county and state levels), Integration (attribution for parcels from municipalities augmented by county deeds registry information linked through uniform resource ID (book and page), Maintenance and Distribution of Cadastral Data Create a plan to promote & implement these processes

Develop processes to standardize and formalize the:

Capture (municipal, county and state levels),

Integration (attribution for parcels from municipalities augmented by county deeds registry information linked through uniform resource ID (book and page),

Maintenance and

Distribution of Cadastral Data

Create a plan to promote & implement these processes

Sewall Team PM: Will Mitchell

Project Workflow

Integrated Land Records Information System: Process Overview Research Current Parcel Landscape (2.1) Design a Conceptual Framework (2.2) Codify a Functional Specification (2.3) Promote of Project and Plan (2.x)

Research Current Parcel Landscape (2.1)

Design a Conceptual Framework (2.2)

Codify a Functional Specification (2.3)

Promote of Project and Plan (2.x)

Research Identify and contact stakeholders Discover and document existing and pending parcel capture and maintenance initiatives Review and evaluate current participation and adherence to parcel standards by participating municipalities Assess sustainable funding mechanisms to support development and maintenance of an integrated system TASK 2.1

Identify and contact stakeholders

Discover and document existing and pending parcel capture and maintenance initiatives

Review and evaluate current participation and adherence to parcel standards by participating municipalities

Assess sustainable funding mechanisms to support development and maintenance of an integrated system

Research: Relevant Stakeholders Municipal leaders, assessors, GIS professionals County leaders, Registers of Deeds, GIS professionals State agencies, CIO, GIS professionals Academia & Private Sector Surveyors, Bar and Realtors’ Associations General Public Others… TASK 2.x

Municipal leaders, assessors, GIS professionals

County leaders, Registers of Deeds, GIS professionals

State agencies, CIO, GIS professionals

Academia & Private Sector

Surveyors, Bar and Realtors’ Associations

General Public

Others…

Research: Current Parcel Status Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability, best practices & interoperability Identify business drivers at multiple government levels, in academia & the private sector TASK 2.1

Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability, best practices & interoperability

Identify business drivers at multiple government levels, in academia & the private sector

Research: Legal and Procedural Considerations Investigate legislative precedents for consolidating and managing collection and distribution of land records data Address municipal participation in and adherence to Maine parcel standards. Investigate chain of title data feeds Explore data interaction between creators and consumers TASK 2.1

Investigate legislative precedents for consolidating and managing collection and distribution of land records data

Address municipal participation in and adherence to Maine parcel standards.

Investigate chain of title data feeds

Explore data interaction between creators and consumers

Research: Best Practices Contact current and potential stakeholders; document use of parcel data & attribute requirements in Maine and elsewhere Explore linkages between municipalities and county deeds registries including digital data distribution from registries Catalog update frequency and recency Assess existing distribution strategies TASK 2.1

Contact current and potential stakeholders; document use of parcel data & attribute requirements in Maine and elsewhere

Explore linkages between municipalities and county deeds registries including digital data distribution from registries

Catalog update frequency and recency

Assess existing distribution strategies

Conceptual Framework Advertise and integrate discovered best practices Articulate property data and transfer protocols and relationships for review and refinement Produce candidate methods for instituting and maintaining a universal resource ID for land records Standardize data distribution Cost recovery Attribute attrition TASK 2.2

Advertise and integrate discovered best practices

Articulate property data and transfer protocols and relationships for review and refinement

Produce candidate methods for instituting and maintaining a universal resource ID for land records

Standardize data distribution

Cost recovery

Attribute attrition

Attribute set Reduced to Minimum for Distribution Full set of assessing Attributes attached To parcels Private contractors Attribute Attrition Hierarchy municipality Geodata edited To reflect change Regional/County GIS Municipal GIS Implemented by Private contractors Maine Office of GIS Implemented by property Survey performed Change approved by municipality Technical Surveyors Municipal GIS Survey added to Georeferenced Composite Implemented by state Parcels integrated With GeoLibrary : Attributes culled federal Statewide cadastre Integrated with Framework Layer county Deed Book/Page reference appended

Functional Specification Advertise and integrate discovered best practices Articulate property data and transfer protocols and relationships for review and refinement Produce candidate methods for instituting and maintaining a universal resource ID for land records TASK 2.3

Advertise and integrate discovered best practices

Articulate property data and transfer protocols and relationships for review and refinement

Produce candidate methods for instituting and maintaining a universal resource ID for land records

Promotion Develop interest and stakeholder support for the initiative Technical champions Political champions Parcel leads in key positions Funding leads TASK 2.x

Develop interest and stakeholder support for the initiative

Technical champions

Political champions

Parcel leads in key positions

Funding leads

Use parcels/GIS to inform current initiatives Gateway1 Brunswick NAS BRAC DECD – Pine Tree Development Zones LURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Educational Regionalization Mortgage relief visualization Promotion: Apply to Actual Business Drivers TASK 2.x

Use parcels/GIS to inform current initiatives

Gateway1

Brunswick NAS BRAC

DECD – Pine Tree Development Zones

LURC Moosehead Rezoning

Wood to Energy modeling – Treegrowth

Educational Regionalization

Mortgage relief visualization

Geographic Scope Integrated Land Records System Strategy development involves multiple counties and municipalities Final specification must accommodate all 16 Counties, 490 municipalities and townships

Integrated Land Records System

Strategy development involves multiple counties and municipalities

Final specification must accommodate all 16 Counties, 490 municipalities and townships

Some Benefits Improving access to federal funding for technology and land-related initiatives Assisting economic development projects Streamlining local property assessment and relieving burdens on local government Providing a common operating picture for all government and commercial interests Managing catastrophic emergency (violent storm, fire, flood) situations Providing information infrastructure for Regionalization

Examples Current Maine parcel-centric implementations

Current Maine parcel-centric implementations

Zoning Maps (Portland)

Neighborhood/Index Maps (Portland)

Overlay Reference: Wetlands (Lewiston)

Location Reference: Schools (Auburn)

Abutter Notifications: South Portland

Simple Viewer: Bath

1. Who must be involved for this plan to be successful?

2. What are or would be the greatest BENEFITS of accurate and up-to-date parcels to you and your organization?

3. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you require for your organization?

4. What challenges do you anticipate in developing and distributing statewide parcel data?

5. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral product?

Contact: Rich Sutton [email_address] 617-285-2151