Me Plan08 0219 Board.Kickoff.Meeting

1,486 views

Published on

Maine GIS Strategic Plan Kickoff Meeting Presentation

Published in: Technology, Business
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,486
On SlideShare
0
From Embeds
0
Number of Embeds
23
Actions
Shares
0
Downloads
40
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide
  • Me Plan08 0219 Board.Kickoff.Meeting

    1. 1. Strategic GIS Plan & Property Boundary Data Capture and Integration Framework Kickoff Meeting With the Maine GeoLibrary Board February 20, 2008 James Page, PhD Bruce Oswald, LA Richard Sutton James W. Sewall Team
    2. 2. What We’ll Cover Today <ul><li>Review project goals and description </li></ul><ul><li>Introduce the Sewall Team </li></ul><ul><li>Discuss our approach </li></ul><ul><li>Discuss work completed & next 4 weeks </li></ul><ul><li>Listen to your ideas </li></ul>
    3. 3. Project Goals <ul><li>Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative </li></ul><ul><li>Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine </li></ul>
    4. 4. Project Goals <ul><li>Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative </li></ul><ul><li>Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine </li></ul>
    5. 5. Task 1 – Project Description <ul><li>Review and document status of activities in 2002 Strategic Plan </li></ul><ul><ul><li>ID issues and concerns </li></ul></ul><ul><li>Update 2002 Strategic Plan relative to status of current projects and new needs </li></ul><ul><li>Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States Initiative coordination criteria </li></ul>
    6. 6. NSGIC’s Strategic Planning Criteria <ul><li>Strategic and business plans </li></ul><ul><li>A full-time paid GIS coordinator and staff </li></ul><ul><li>Clearly defined authority and responsibility for coordination </li></ul><ul><li>A relationship with the chief information officer </li></ul><ul><li>A tie into national programs </li></ul>
    7. 7. NSGIC’s Strategic Planning Criteria <ul><li>Contracting authority and cost sharing mechanisms </li></ul><ul><li>An inter-governmental working environment free of &quot;turf wars&quot; </li></ul><ul><li>A political or executive champion is involved in coordination </li></ul><ul><li>Sustainable funding mechanisms </li></ul><ul><li>Statewide coordination efforts that can be a conduit for federal initiatives </li></ul>
    8. 8. Task 1 – Project Description <ul><li>Primary Focus: </li></ul><ul><ul><li>Coordination of local governments, academia and the private sector </li></ul></ul><ul><ul><li>Developing sustainable funding sources </li></ul></ul><ul><ul><li>Cultivating political champions to grow support for future geospatial initiatives </li></ul></ul>
    9. 9. “ Expectations” <ul><li>Contractor will work with Board and “Identified” Stakeholders to: </li></ul><ul><ul><li>Review 2002 Plan </li></ul></ul><ul><ul><li>Hold sessions to involve identified and anticipated stakeholders </li></ul></ul><ul><ul><li>Research similar efforts in “other comparable areas” </li></ul></ul>Task 1 – Project Description
    10. 10. Project Goals <ul><li>Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative </li></ul><ul><li>Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine </li></ul>
    11. 11. Task 2 - Research <ul><li>Identify stakeholder groups to determine how they use parcel maps and deeds registries </li></ul><ul><li>Investigate linkages between municipalities and county registry of deeds (ME & other states) </li></ul><ul><li>Review collaborative parcel editing technologies </li></ul>
    12. 12. Task 2 - Research <ul><li>Research & document existing & announced parcel capture and maintenance initiatives </li></ul><ul><li>Review and evaluate current participation and adherence to parcel standards by participating municipalities </li></ul><ul><li>Review Resolve 23 and other sustainable funding mechanisms to support development and maintenance of an ILRIS </li></ul>
    13. 13. Task 2 – Codification (Framework & Specification) <ul><li>Document parcel maintenance best practices </li></ul><ul><li>Articulate property data and transfer protocols and relationships </li></ul><ul><li>Produce candidate methods for a universal ID system </li></ul>
    14. 14. Task 2 – Codification (Framework & Specification) <ul><li>Consider standards and processes from GOS and National Map perspective </li></ul><ul><li>Design a conceptual framework consisting of a political and technical architecture </li></ul><ul><li>Produce a functional ILRIS specification </li></ul>
    15. 15. Task 2 – Promotion <ul><li>Develop interest and stakeholder support for the initiative </li></ul><ul><li>Indoctrinate political champions in “geo-speak” as well as pursuing identified funding sources </li></ul>
    16. 16. Geographic Scope <ul><li>Strategic Plan update and realignment </li></ul><ul><ul><li>Address & support all areas of Maine </li></ul></ul><ul><li>ILRIS </li></ul><ul><ul><li>Strategy development involves 2 Counties & up to 12 municipalities </li></ul></ul><ul><ul><li>Final specification accommodates 16 Counties and 490 municipalities </li></ul></ul>
    17. 17. Sewall Team
    18. 18. Project Workflow
    19. 19. Task 1 – Review Maine’s Existing Geospatial Strategy <ul><li>Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan and other pertinent documents </li></ul><ul><li>Review the existing geospatial strategy </li></ul><ul><li>Determine differences in these plans, what exists today and the NSGIC coordinating criteria </li></ul>
    20. 20. Task 1 – Stakeholder Engagement & Needs and Capabilities Assessment <ul><li>Engage relevant stakeholders both within and outside the Maine GIS community through a promotional campaign </li></ul><ul><li>Investigate traditional and innovative funding sources for current and anticipated geospatial activities in the state </li></ul><ul><li>Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS activities </li></ul>
    21. 21. Task 1 – GeoLibrary Strategic Plan Update and Alignment <ul><li>Use this information to frame discussions at meetings & through surveys to engage the Maine geospatial community </li></ul><ul><li>Align the Strategic Plan with the National States Geographic Information Council’s (NSGIC) Fifty States Initiative </li></ul><ul><li>Update Maine’s GIS Strategic Plan </li></ul>
    22. 22. Task 1 – Strategic Plan Update & NSGIC Alignment – Key Deliverables <ul><li>Produce an outline of the Strategic Plan update </li></ul><ul><li>Prepare an initial draft Strategic Plan </li></ul><ul><li>Provide a second draft Strategic Plan </li></ul><ul><li>Deliver a final Strategic Plan aimed at the core NSGIC coordination criteria goals of multi-jurisdiction coordination, funding source development and political champion cultivation </li></ul>
    23. 23. Task 2 – Integrated Land Records Information System <ul><li>Research of Current Parcel Status and Best Practices </li></ul><ul><li>Codification of a Conceptual Framework </li></ul><ul><li>Codification of a Function Specification </li></ul><ul><li>Promotion of Project and Plan </li></ul>
    24. 24. What Does Task 2 Really Contain? <ul><li>The development of a method to formalize the: </li></ul><ul><ul><li>Capture (municipal, county and state levels), </li></ul></ul><ul><ul><li>Integration (attribution for parcels drawn from towns augmented by county deeds registry info linked through book and page), </li></ul></ul><ul><ul><li>Maintenance, and </li></ul></ul><ul><ul><li>Distribution of Cadastral Data </li></ul></ul><ul><li>Develop a plan to promote & implement it. </li></ul>
    25. 25. Attribute set Reduced to Minimum for Distribution Full set of assessing Attributes attached To parcels Private contractors Geodata Uptake Stakeholders + Roles municipality Geodata edited To reflect change Regional/County GIS Municipal GIS Implemented by Private contractors Maine Office of GIS Implemented by property Survey performed Change approved by municipality © 2008 – jws | rest Rev. 2008.0123 Technical Surveyors Municipal GIS Survey added to Georeferenced Composite Implemented by state Parcels integrated With GeoLibrary : Attributes culled federal Statewide cadastre Integrated with Framework Layer county Deed Book/Page reference appended
    26. 26. Task 2 – Research of Current Parcel Status and Best Practices <ul><li>Contact current and potential stakeholders; document use of parcel data & attribute requirements </li></ul><ul><li>Explore linkages between municipalities and county deeds registries </li></ul><ul><li>Investigate chain of title data feeds </li></ul><ul><li>Document frequency of updates </li></ul><ul><li>Assess best distribution strategies </li></ul>
    27. 27. Task 2 – Research of Current Parcel Status and Best Practices <ul><li>Address muni participation in and adherence to ME parcel standards. </li></ul><ul><li>Identify business drivers at multiple government levels, in academia & the private sector </li></ul><ul><li>Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability </li></ul><ul><li>Study legislative precedents for consolidating and managing collection and distribution of land records data </li></ul>
    28. 28. Task 2 – Research of Current Parcel Status and Best Practices <ul><li>Address municipal participation in and adherence to ME parcel standards. </li></ul><ul><li>Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability </li></ul><ul><li>Study legislative precedents for consolidating and managing collection and distribution of land records data </li></ul><ul><li>Identify business drivers at multiple government levels, in academia & the private sector </li></ul>
    29. 29. <ul><li>Use parcels/GIS to inform current initiatives </li></ul><ul><ul><li>Gateway1 </li></ul></ul><ul><ul><li>Brunswick NAS BRAC </li></ul></ul><ul><ul><li>DECD – Pine Tree Development Zones </li></ul></ul><ul><ul><li>LURC Moosehead Rezoning </li></ul></ul><ul><ul><li>Wood to Energy modeling – Treegrowth </li></ul></ul><ul><ul><li>Mortgage relief visualization </li></ul></ul>Task 2 – Promotion: Application Examples / Business Drivers
    30. 30. Promotion of Project and Plan Wide audience mailings and e-distributions:
    31. 31. Schedule
    32. 32. Schedule
    33. 33. Communications Plan
    34. 34. Communications Plan <ul><li>Communications between the GeoLibrary Board and the Sewall Team </li></ul><ul><ul><li>Direct communications including all administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PM </li></ul></ul><ul><ul><li>Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on cadastral matters </li></ul></ul><ul><li>Scheduled communications </li></ul><ul><ul><li>Bi-weekly project meetings & reports </li></ul></ul><ul><ul><li>Monthly Reports </li></ul></ul><ul><ul><ul><li>Status reports </li></ul></ul></ul><ul><ul><ul><li>Issue reports </li></ul></ul></ul><ul><ul><ul><li>Schedule updates </li></ul></ul></ul><ul><ul><li>Scheduled Board presentations </li></ul></ul>
    35. 35. Communications Plan <ul><li>Communications between the GeoLibrary Board, the Maine GIS Community and other significant stakeholders </li></ul><ul><ul><li>Meetings w/State agencies, CIO, GIS professionals </li></ul></ul><ul><ul><li>Meetings w/County leaders, Registry of Deeds, GIS professionals </li></ul></ul><ul><ul><li>Meetings w/Municipal leaders, assessors, GIS professionals </li></ul></ul><ul><ul><li>Meetings w/Academia & Private Sector </li></ul></ul><ul><ul><li>Meetings w/Surveyors, Bar and Realtors’ Associations </li></ul></ul><ul><ul><li>Forums (Portland, Augusta, Bangor) </li></ul></ul><ul><ul><li>Surveys (On-line & paper) </li></ul></ul><ul><ul><li>Blog </li></ul></ul><ul><ul><li>List Serve </li></ul></ul><ul><ul><li>Broadcast e-mails </li></ul></ul><ul><ul><li>Project location on website </li></ul></ul><ul><ul><ul><li>On-line status report </li></ul></ul></ul><ul><ul><ul><li>Schedule of activities </li></ul></ul></ul><ul><ul><ul><li>Presentations </li></ul></ul></ul><ul><ul><ul><li>Registry of participants </li></ul></ul></ul>
    36. 36. Work Done to Date <ul><li>Spoke and gathered input at the ME Society of Land Surveyor’s Conference </li></ul><ul><li>Developed Blog site </li></ul><ul><li>Scheduled to speak at the ME Municipal Association Technology Conference </li></ul><ul><li>Met with the State CIO </li></ul><ul><li>Met with Nancy Armentrout & Larry Harwood </li></ul><ul><li>Forwarded contract to State for execution </li></ul>
    37. 37. Work in Next 4 Weeks <ul><li>Designate Project Manager (B) </li></ul><ul><li>Announce project (B) </li></ul><ul><li>Establish project site on GeoLibrary web site (B) </li></ul><ul><ul><li>On-line Registration </li></ul></ul><ul><ul><li>Link Blog to site </li></ul></ul><ul><ul><li>Post documents to site </li></ul></ul><ul><li>Board identifies statewide stakeholders (B) </li></ul><ul><li>Develop (S) and distribute Survey (B) </li></ul><ul><li>Schedule forums (B) </li></ul><ul><ul><li>Provide suitable locations </li></ul></ul><ul><ul><li>Announce locations & dates </li></ul></ul><ul><ul><li>Call “significant” stakeholders to insure their participation </li></ul></ul><ul><li>Schedule meetings </li></ul><ul><ul><li>State agencies (B) </li></ul></ul><ul><ul><li>Local government (B) </li></ul></ul><ul><ul><li>Bar Association (S) </li></ul></ul><ul><ul><li>Realtors Association (S) </li></ul></ul>
    38. 38. What Are Your Ideas?
    39. 39. 1. Who do we need to get involved in the study and what’s the best way to get their input?
    40. 40. 2. What are the most important things that you would like the statewide GIS coordination to do that is not currently doing?
    41. 41. 3. Who are the three most likely political champions for GIS in Maine?
    42. 42. 4. What do you believe are the best sustainable funding sources for GIS in Maine?
    43. 43. 5. What do you feel would be the greatest BENEFITS of accurate and up-to-date statewide parcels to you and your organization?
    44. 44. 6. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you require for your organization?
    45. 45. 7. If a single county or regional area could be made available as a PILOT PROJECT as part of this initiative, what county or area would you nominate, and why?
    46. 46. 8. What challenges do you anticipate in developing and distributing statewide parcel data?
    47. 47. 9. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral product?
    48. 48. For more input, contact Bruce Oswald at: [email_address] or (207) 827-445

    ×