2. Agenda
Goals of Productive PM
Events in Projects and its Impact
Role of a Project Manager
Practical Tips for Productive PM
Practical Tips for Productive PM
Goals of Productive PM
Optimum Time, Cost, Quality
Resources “loaded” and NOT “pressured”
Peace during Crisis
Positive Learning Experience
No Shocks to Stake‐holders
N Sh k S k h ld
Growth (Client, Company, Resources, Self)
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3. Resources
Customer
Enterprise
Project
Projects
Management
Risks
Global
Environment
Role of a PM
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4. Productivity
Old adage…
“A stitch in time saves nine”
Productivity is…
A set of small things done at the right time,
consistently
How Practical
Are these
Tips?
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5. Mindsets
It is too early to plan
Plan is not a Deliverable
Why Plan… anyway, things
Conquer change frequently
Mindsets
In Nobody reads my plan
Planning Nobody takes Plan Seriously
(reviews?)
Where is the Time?
Why should “I” be the Only One?
Rules of Engagement (ROE)
It is never too early
Draw it together; Encourage
disagreements
Write it down
Set ROE
with all Revisit and Keep Enhancing
Stake-holders Make it Visible
Make it Specific and
Measurable
Politely remind when deviated…
Escalate, if necessary
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6. Example ‐ ROE
All of us will, at all times:
Send reports/reviews without reminders
State facts in reports
Raise early flags, however negative
Check every input and output
State assumptions explicitly
Present solutions with problems
Be on time for meetings
Be on time for meetings
Adhere to process and standards; communicate deviations
… … … … …
Work Breakdown Structure
Levels of Depth of WBS
Full Grasp of “Task”
Task Completion Criteria
Focus on Task Notes
WBS Defining Task Types
Extensively Including PM and Risk Tasks
Analyzing Dependencies Deeply
Analyzing Dependencies Deeply
Defining Dependency Types
Rightly
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7. Basic Framework – DDE ☺
DEFINE
DO
ENSURE
Basic Framework
DEFINE
Delegate DO
ENSURE
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8. Basic Framework
• 2 Way
DEFINE • Questioning
• Specific & Measurable
• Identify…
Show Stoppers
Critical
• Completion Criteria
• Alerts Process
• Written
Example ‐ Coding
Algorithm Finalized 50%
Code Written
Code Written 60%
Unit Tested as per UTP (Coder) 70%
Unit Tested by IQA 75%
Code Walkthru Done 85%
Code Documentation + Standards 95%
Registered with Version Control 100%
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9. Basic Framework
• Plan and Act
• Proactive & Early Alerts
• Focus on …
Show Stoppers
Critical
DO
• Create Evidence
Effort
Completion
Basic Framework
• Vary Tracking
Frequency
Intensity
• Align with “Define”
• Check Evidence
• Focus on …
Show Stoppers
Critical
ENSURE • Formal and Informal
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10. Flags
Raise Flags Early and in a Proactive Mode
Create System for Early Alerts
Encourage Early Alerts
Encourage Proactive Alerts, particularly Bad news
Make Everyone Understand and Respect “Critical Chain”
k d d d “ l h ”
Assumptions
State them explicitly
St t th h ti l
State them exhaustively
Word them rightly
Treat
Assumptions State Impact of Assumptions
Seriously
too (is it like risks?)
Generate throughout planning
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11. Competence Assessment
Competence assessment vs.
Performance assessment
Revisiting assessment for newer
Assess roles/responsibilities
Competence
“Objectively” Unaware of Resource’s
Constraints
Who and then What?
Assessing Motivational Levels
Periodically
Client Education
Is it my job?
Educate Do I have the Data?
the
Clients
Fear of Interaction/Impact
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12. Tools
Knowledge Enhancement
Skills Enhancement
Invest
Planned Time Customizations – Fast Access
in
Tool Skills Templates
Simple Automations
Culture
Align with Company Culture
only for Positives
y
Persuade and Create a Culture
“Create”
Project-Culture for Project
(specific Develop Appropriate “Rewards
behaviors) and Penalties”
Build Credibility for Yourself
Influence to Spread Culture
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13. Communication
Make it Frequent and Useful
Encourage Responsible
Encourage Responsible
Escalations
You CANNOT Build a Positive Feedback
Not
Communicate!! Climate
Practise Effective Articulation
Convey Feelings too!!
Interesting Thought ☺
Everyone wants
To go to Heaven…
But,
No one wants
No one wants
to Die!!
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14. Summary
Goals of Productive PM
Events in Projects and its Impact
Events in Projects and its Impact
Role of a Project Manager
Practical Tips for Productive PM
Mindsets, ROE, WBS, DDE, Flags, Assumptions,
Competence Assessment, Tools Culture…
Questions and Answers
We will take ALL questions at
We will take ALL questions at
the End of the Day
FULL SESSION Chits are being Distributed
At the End Pass it on to our Volunteers
Help us to Structure the
Responses
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