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Getting to grips with RITS


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Presentation delivered at the Regulatory IT System (RITS) briefing event on 14th October 2010.

Presentation delivered at the Regulatory IT System (RITS) briefing event on 14th October 2010.

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    • 1. Getting to grips with RITS 14 October 2010
    • 2. Welcome and overview of the session Fiona Pethick Director of Regulation
    • 3. Objectives
      • Our objectives for the session are to provide for you:
        • An understanding of the reasons behind the system changes
        • A demonstration of RITS and the Register of Recognised Qualifications
        • Information on the timeline to the next release
        • Details of future developments
        • Information about where you can access further information and support
    • 4. RITS is a key milestone in the Ofqual journey
      • ASCL Act and Consultation on our powers (Nov/Dec 2009)
      • Vesting & transitional regulatory arrangements (April 2010)
      • Our next consultations on:
              • ‘ Transition to transformation’ & Economic Regulation (Oct 2010)
              • Single Equality Scheme & Examinations Appeal Board (Nov 2010)
      • Release 1 RITS (25 October 2010) …and other releases to Jan 2011
      • Transition to new regulatory model – throughout 2011-12
    • 5. Why are we changing the systems?
      • Ofqual cannot deliver its regulatory commitments on unsupported systems that cannot be developed due to stability issues
      • Ofqual needs a flexible platform to deliver its statutory obligation under the Apprenticeship Skills Children and Learning (ASCL) Act
      • Ofqual must publish and maintain a list of:
          • recognised awarding organisations
          • what descriptions of qualifications they are recognised to offer
          • their specific regulated qualifications
      • Ofqual can remove the bureaucratic burden from awarding organisations through more effective deployment of IT solutions
      • Ofqual has made a commitment to the full and proper regulation of the Qualifications and Credit Framework through our regulatory systems
    • 6. Key messages
      • RITS goes live on 25 October that enables us all to stop using WBA and NDAQ
      • It won’t be perfect on day 1, but it is a huge step forward and only the beginning
      • There will be a further release during November with improved functionality and further releases in 2011
      • You will have a user guide and help text to assist and contact points to ask questions – all available at
      • You will have access to a shared training environment
    • 7. Introducing RITS Sue McGlynn RITS Super User
    • 8. Introducing RITS and the Register
      • Moving on from using the pilot
      • The underlying assumptions on which RITS has been built
      • Development of the Register
    • 9. Moving out of the pilot
      • All Awarding Organisations and unit and RoC submitters have had access to the RITS pilot since July
      • You have set up basic data and users have been set up
      • All the data you have input to the pilot will be available in RITS
    • 10. Assumptions underlying RITS
      • AO recognition and unit and rule of combination (RoC) submitter approval
            • An organisation’s ‘plan of provision’ will be carried over into RITS
            • Recognition is an off-line process supported by the exchange of documents through the document store.
            • Awarding organisations will have recognition numbers
    • 11. Assumptions underlying RITS (continued)
      • Accreditation requirement
            • RITS has been built to allow some qualifications to go straight to the Register without an accreditation process.
            • AOs will be able to see their accreditation requirements within RITS
            • There will be no differentiation on the Register between qualifications subject to the accreditation requirement and those that are not
            • All qualifications will be subject to the accreditation requirement until new criteria and processes are implemented after consultation.
    • 12. Policy underlying RITS (continued)
      • Qualifications will be formally structured
      • Each constituent part will have an identification number
      • Routes through a qualification will be described in free text as at present but will be automatically generated in later releases.
      • RITS will not collect answers to accreditation criteria questions
    • 13. Other changes
      • Review dates for documents
      • Qualification dates
            • Date of regulation
            • Operational start date
            • Review date
            • Operational end date
            • Certification end date
            • Current accreditation end dates will be migrated as review dates
    • 14. Other changes continued
      • Age ranges and funding
            • AOs state the age ranges that a qualification is suitable for, which shows on the Register
            • Within RITS, AOs say whether they wish the qualification to be considered for funding
            • AOs give permission within RITS for this information to be passed across a data interface to SFA and YPLA
    • 15. Other changes continued
      • ‘Countries offered in’ is limited to England, Wales and Northern Ireland
      • SSC approval of a qualification will be collect within RITS via
            • A check box
            • The name of the approving SSC
            • An SSC identifier
            • Documentary evidence from the SSC
    • 16. The Register of Regulated Qualifications
      • A three-country badged web-site hosted on the Ofqual website that replaces NDAQ
      • The means by which Ofqual fulfils the statutory requirement placed upon it by the ASCL Act to provide a public list of:
            • recognised awarding organisations
            • what descriptions of qualifications they are recognised to offer
            • their specific regulated qualifications
    • 17. Information on the Register
      • Recognised awarding organisations are listed on the Register; approved unit and RoC submitters are not.
      • The register will show an organisation’s recognition by qualification type/sub-type.
      • Regulated qualifications will be shown on the Register but there will be no differentiation between those subject to the accreditation requirement and those not.
    • 18. Refreshment break and networking opportunity
    • 19. RITS demonstration Catherine Adler Manager for Accreditation Services
    • 20. Introduction
      • Login
      • Navigation
      • Operational Plan
      • Build a Qualification
        • Units
        • Structures (Rules of Combination)
        • Qualifications
      • Submit a Qualification for Regulation
      • The Register of Regulated Qualifications
      • Where to find help
    • 21. Where to find RITS and the Register
      • RITS
      • The Register
      • Via the Ofqual website:
    • 22. Getting to grips with RITS 14 October 2010
    • 23. RITS demonstration Catherine Adler Manager for Accreditation Services
    • 24. Login screen
    • 25. Navigation – drop down menus
    • 26. Navigation – Where to find help
    • 27. Operational plan - overview
    • 28. Plan of provision - Recognitions and Approvals
    • 29. Plan of provision - Recognition Permissions
    • 30. Accreditation requirements
    • 31. Units
    • 32. Create QCF unit
    • 33. Create QCF unit – Learning outcomes and assessment criteria
    • 34. Bank QCF unit
    • 35. Confirm bank unit
    • 36. Banked QCF unit detail screen
    • 37. Amend QCF unit
    • 38. Search units
    • 39. Search my units
    • 40. Search my units - Unit statuses
    • 41. Search unit bank
    • 42. Review units (confirmation screen)
    • 43. Structures
    • 44. Create QCF Rules of Combination (RoC)
    • 45. Confirmation of create RoC
    • 46. Adding groups to a RoC (1)
    • 47. Adding groups to a RoC (2)
    • 48. Linking units to groups
    • 49. Validating a RoC
    • 50. Valid RoC
    • 51. Banking a RoC
    • 52. Copying a RoC
    • 53. Qualifications
    • 54. Create qualifications
    • 55. Add qualification information (1 )
    • 56. Add qualification information (2)
    • 57. Add qualification information (3)
    • 58. Created qualification
    • 59. Maintain expected uptake/Configure documents
    • 60. Add qualification expected uptakes
    • 61. Link accreditation document (for example SSC Support)
    • 62. Submit qualification for regulation
    • 63. Submitted qualification with an accreditation requirement
    • 64. Qualification rejected by the Regulators
    • 65. Qualification accepted by the Regulators
    • 66. Set end dates
    • 67. Review qualifications
    • 68.  
    • 69.  
    • 70. Closing remarks Fiona Pethick Director of Regulation
    • 71. What happens next?
      • Tomorrow, WBA will shut down at 17.00 hours
      • NDAQ will continue to be available until the Register goes live but won’t be updated
      • Your data will be migrated to RITS
      • We will test the data in RITS and in the Register
      • At midday on 25 October - RITS and the Register will go live!
      • Redirects from WBA and NDAQ will be in place
    • 72. Help and support
      • Operational briefings have gone to all awarding organisations
      • There will be a user guide and help text attached to RITS
      • There will be a RITS information page on the Ofqual website ( ) where you will find the user guide, FAQs and other messages about RITS
      • Organisations will have access to a training version of RITS
      • If you need help or support, you can call our helpdesk on 0300 303 3346 or email [email_address]
      • Technical support will be provided by our suppliers, but all calls will be logged through Ofqual and redirected appropriately
    • 73. We hope that you are leaving here:
      • With a better understanding of RITS (Release 1)
      • Knowing what you will need to do on and after 25 October
      • Feeling better informed
      • Confident that you will be able to work with RITS
      • Knowing that support is at hand: contact [email_address]
    • 74.
      • Thank you for your attendance