Research Information Architect: Building Research Information Infrastructure through ORCID Integration in University Systems
OBJECTIVE ORCID iDs (Open Researcher and Contributor ID) provide authors with an international digital identifier to aid in maintaining a professional record of scholarly activities. The University Libraries sought to enhance the University’s information infrastructure through the integration of ORCID identifiers in key systems, including the institution’s digital repository, Scholarly Commons, and the PeopleSoft Human Resources Management System (HRMS). METHODS The Libraries will collaborate with the host of the institution’s digital repository, OpenRepository, and the University’s Department of Human Resources (HR) to complete the project. Integration into the digital repository will include the addition of ORCID iDs in the author registration process, as well as the item submission process. Integration into the University’s HRMS will be piloted by analysts in the HR Department. A page modification on the employee profile will be created, to include a field for an ORCID identifier. RESULTS ORCID integration in Scholarly Commons is currently in development. ORCID integration in the University’s HRMS will occur after a scheduled system upgrade in early 2014. Integration in the University’s HRMS will facilitate integration into additional key workflows, such as the Institutional Faculty List, New Hire Orientation sessions, and SciVal Experts. CONCLUSIONS Librarians as research information architects can assist their institution in improving research information infrastructure. Researchers often collaborate on scientific publications and occasionally change their institutional affiliations. This leads to name ambiguity, where researchers cannot be correctly and accurately linked to their work. This project benefits researchers as a whole by increasing the adoption and use of ORCID identifiers and supporting efforts to reduce author confusion with common names. ORCID identifiers provide a necessary role in helping researchers achieve author attribution and optimize research discoverability. This is especially important when this information is used for evaluation and promotion and tenure purposes. Kim Mears, MLIS, AHIP, Nursing Information Librarian Sandra Bandy, MLS, AHIP, Chair, Content Management Brenda L. Seago, MLS, MA, PhD, Director of Libraries
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Research Information Architect: Building Research Information Infrastructure through ORCID Integration in University Systems
- 1. Research Information Architect: Building Research Information Infrastructure through ORCID Integration in University Systems Kim Mears, MLIS, AHIP, Sandra Bandy, MS, AHIP, & Brenda Seago, PhD Robert B. Greenblatt, M.D. Library, Georgia Regents University
- 2. Background on Georgia Regents University Georgia Regents University (GRU) Augusta State University Georgia Health Sciences University (formerly Medical College of Georgia)
- 3. What is ORCID? Open Researcher and Contributor iD • A persistent digital identifier that distinguishes you from every other researcher • Solves name ambiguity problem in research • Researchers share the same name, different names during their careers, different variations of the same name
- 4. About ORCID • ORCID went live in October 2012 • Over 685,000 registrants • Maintain a record of works through linking • Manuscript submissions and grant applications
- 5. Why is ORCID important to our institution? “Having an efficient way to disambiguate researcher names and publications will facilitate accurate tracking of our publications and collaborations which are significant metrics essential to our goal of achieving and maintaining “designation” status by the National Cancer Institute.” Dr. Samir N. Khleif Director, GRU Cancer Center
- 6. Why is ORCID important to our institution? • Save time • Streamlining of grant applications • Ensure data accuracy • Acknowledge academic and research faculty publication achievements
- 7. Becoming Involved with ORCID https://orcid.org/content/orcid-ambassadors-1
- 9. PeopleSoft Human Resources Management System
- 12. Future Directions • New Role • Faculty Engagement • New Employee Orientation • Presentations & ORCID Registration Events • Additional Database & Manuscript System Integration • Institutional Membership
- 13. Questions? Kim Mears Nursing Information Librarian kmears@gru.edu Sandra Bandy Chair, Content Management sbandy@gru.edu
Editor's Notes
- In 2013 the Medical College of Georgia previously Georgia Health Sciences University consolidated with a primarily undergraduate university, Augusta State University, to form Georgia Regents University. We are now considered one of the four comprehensive institutions in the state of Georgia. With over 10,000 students serving nine college, 22 centers and institutes, a partnerships campus in Athens and satellite campus’ in Rome, Albany, and Savannah, Georgia. 300 different funded research activities Including basic and clinical disciplines; clinical and translational research programs
- We thought to begin with, What is ORCID? It is an open researcher and contributor ID. With years in the making, ORCID is a non-profit community that created a registry of unique identifiers and has them linked to their research activities. It is an international standardized number and the basic idea is to solve name ambiguity. Names may be spelled, abbreviated and presented in multiple formats — all which contribute to the confusion about the researcher’s identity. In this example, when you take these names, you find that it can be represented in multiple formats. How confusing! Using a unique, persistent ORCID identifier removes this ambiguity. We see ORCID as very beneficial since we have many international scholars.
- ORCID now has over 685,000 individual researchers registered. It manages record of activities by linking to systems, such as CrossRef, DataCite, Europe’s PubMed Central and Scopus. Once registered, the researcher is linked to all of the systems and then he/she can link their published research to the digital identifier.
- Early last year, our librarians got highly involved with our Cancer Center assisting them in complying with the National Institutes of Health’s Public Access Policy. We often received questions regarding articles that were wrongly linked to a researcher’s name and account. This gave us the opportunity to introduced and encourage the use of ORCID in current and future research endeavors. Dr. Khleif, our Cancer Center director is very supportive of this effort; he stated “Having an efficient way to disambiguate researcher names and publications will facilitate accurate tracking of our publications and collaborations which are significant metrics essential to our goal of achieving and maintaining “designation” status by the National Cancer Institute.” Other Dean’s also are supported indicate that it will save time, streamline the grant process, and ensure data accuracy. It also has the potential to allow them to track everyone’s publications and scholarly works for tenure and promotion.
- Early last year, our librarians got highly involved with our Cancer Center assisting them in complying with the National Institutes of Health’s Public Access Policy. We often received questions regarding articles that were wrongly linked to a researcher’s name and account. This gave us the opportunity to introduced and encourage the use of ORCID in current and future research endeavors. Dr. Khleif, our Cancer Center director is very supportive of this effort; he stated “Having an efficient way to disambiguate researcher names and publications will facilitate accurate tracking of our publications and collaborations which are significant metrics essential to our goal of achieving and maintaining “designation” status by the National Cancer Institute.” Other Dean’s also are supported indicate that it will save time, streamline the grant process, and ensure data accuracy. It also has the potential to allow them to track everyone’s publications and scholarly works for tenure and promotion.
- ORCID Ambassadors are tasked with listening to and sharing information with the research and scholarly community, within our own networks and activities. In turn, ORCID provides resources and information to support their outreach efforts. Others are actively reaching out to educate graduate students, postdocs, and faculty on their campuses through presentations and online tools. Ambassadors are sharing information in newsletters and email lists, social media, through flyers and one-on-one conversations. Look for Ambassadors at local, national, and international events such as the upcoming Japan Library Fair and Pacific Rim Digital Library Alliance annual meeting. All are helping ORCID to have conversations locally, nationally, and internationally to encourage the broad adoption and integration of ORCID identifiers by universities, funding agencies, professional societies and publishers. Where I learned about other institutions pioneering the integration of OCRiD in key university workflows.
- Notes for presenter: Through linkages with other systems, ORCID reduces repetitive data entry associated with the increasing diversity of research information systems with which you interact. By creating links among your professional activities, ORCID improves discoverability, allowing you to easily share your research work. ORCID iD stays with you your entire career. Embedding is widespread: University CRIS/research information, or researcher profile systems Manuscript submission Grant applications Linkage with repositories Linkage with other IDs
- A page modification will be created that changes the existing data panel. This page modification will add a field to store the ORCID identifier. The page modification mock-up can be seen in Figure 2. The addition of this ORCID identifier field will also allow data to be pushed to other GRU systems, including the online Institutional Faculty List, SciVal Experts, and Digital Measures. Due to software upgrades to PeopleSoft HRMS V9.1, development in the current environment has halted. The page modification will be developed after the upgrade is completed in January 2014.
- Notes for presenter: Through linkages with other systems, ORCID reduces repetitive data entry associated with the increasing diversity of research information systems with which you interact. By creating links among your professional activities, ORCID improves discoverability, allowing you to easily share your research work. ORCID iD stays with you your entire career. Embedding is widespread: University CRIS/research information, or researcher profile systems Manuscript submission Grant applications Linkage with repositories Linkage with other IDs
- GRU’s institutional repository, Open Repository is a hosted solution from BioMed Central that builds and maintains customized DSpace repositories on behalf of institutions and organizations.