College ERP System Proposal Under 40 Characters

Sai Web Creations
N-198, Top Floor, Opp. Noida Stadium,
Sector-12, Noida-201301, (U.P.)
Website: www.saiwebcreations.com
E-mail: sales@saiwebcreations.com

Ref#: SWC/PL/KERP-105

Date: 15/10/2011

Proposal Letter for College ERP System
To,

Mr. Kumar

Subject: College ERP System

Dear Sir,

This refers to our detailed discussion had with you dated 13/10/2011 regarding the College
ERP. Thank you very much for considering our product for your campus ERP Suite requirement.

SVM campus ERP Suite or Sai Web Creations is a versatile and comprehensive full-service
30-module campus resource planning software suite, precision engineered to enhance the
administrative efficacy of educational institutions.

SVM campus ERP is multi-module web based application that runs on a shared master database
enabling different departments to share information, communicate & co-ordinate with each
other. Well-designed & carefully crafted, the application integrates all tasks, functions &
activities of the institution across the different functional departments ranging from workforce
management, student/faculty monitoring, event management, admission processing, payroll
management, fee administration to placement assistance among others through a common
interface & using a common communication language.

College ERP having following modules.

1. Admission Management System
2. Student Management System
3. Examination Management System
4. Fee Management System
5. Time Table Management System
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Sai Web Creations


6. Attendance Management System
7. Payroll Management System
8. Staff Management System
9. Student Security Management System
10.Web Management System
11.Financial Accounting System
12.Inventory Management System
13.Event Management System
14.Library Automation System
15.Hostel Management System
16.Cafeteria Management System
17.Conveyance Management System
18.Medical Care System
19.Staff Evaluation System
20.Discipline Management System
21.Front Office Management System
22.File Management System
23.Placement Cell Management System
24.Alumni Management System
25.Setup Management System
26.Task Management
27.Session Manager
28.Backup Manager
29.Mail Management System
30.Biometric Attendance System /credit card Integration of bar code/RFID/smart card/credit
card technology. (If Desired)

*** Any modules on demand

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Salient Features
 User Interface – Separate logins for staff, students & parents
 Easy To Customize
 Hot Access keys
 Multi level Password protection
 Full featured backup and restoration
 Unlimited number of users
 Option for barcode/RFID/biometric/smart card integration
 Customizable statistical/graphical reports of examinations, assessments, marks, grades
and academic progression
 Handling the admissions process, Enrolling new students
 Time table creation automatically or manually
 Maintaining & tracking records of students’ & teachers’ attendance & performance
 Examination management, auto-question paper generation
 Maintenance of library, front office, hostel, cafeteria, transportation details
 Communicating student details to parents through cyber campus
 Human resources & placement services
 Accounting and budgeting services
 Generation of SMS/Email alerts to parents/students/staff

Advantages
 Enables seamless data integration, segregation, central control of administration activities
 Easy change from manual work to computerized one
 Minimizes/eliminates data redundancy
 Quicker decisions & fewer errors; Better transparency/safety, protection of data
 Significant time & expense saving, improves performance and efficiency
 Provides a broad choice of technology infrastructure
 Proper communication among the management, staff and parents

Benefits for Management

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 Single Point integrated campus Management Software with centralized control.
 Zero redundancy in managing records and information.

Sai Web Creations


 Allows multi-level secured access to the system, with admin defined log-ins and privilege
settings.
 Save man hours and money in terms of communication & information management.
 Networked communication with students, alumni, parents and other external sources.
 Automated admission, time-table scheduling, examination, attendance, library
management, fees transaction, payroll etc.
 Manage cultural and sports activities online
 Integration with campus portal.
 Achieve global outlook and exposure for the institute and its constituents.

Benefits for students
 Real life exposure for better learning.
 Access reports on attendance, fees, exam, events etc.
 View lesson plan, time table, class notes, upload home work.
 Manage their log in home page, personal profile, image, financial transactions.
 Participate in forums, opinion poll etc.
 Use fully functional e-mail on institution web site.
 Take online exams.
 Interact with other students, teachers, experts, alumni etc.
 Access library, cafeteria, hostel reports.

Benefits for Teachers
 Continuance assessment & performance monitoring of students
 Automated exam management, grading, promotion system, auto question paper
generation.
 File management – easy uploading/downloading of files
 Efficient and effective communication with parents
 Manage class notes/home work/lesson plans etc online
 Manage comparative statistical/graphical reports on student academics.
 Automatic or manual time-table scheduling with combined class/subjects

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 Attendance automation facilitates easy tracking of attendance; leave, over time, late
mark etc.

Sai Web Creations


 Manage pre-set or instant SMS/Email alert system.

Benefits for Parents
 Regular updated reports on scholars in terms of academics, attendance, behavior,
extracurricular activities etc
 Periodic/instant reminders on fees, exam, transport, holidays.
 Efficient and effective communication with teachers & institution
 View events, time table, health reports, student poll.
 Send/receive email/greetings to teachers/other parents.

Time Frame:-
1. Software processing & delivery : Upon Requirements
2. Installation : 3 days
3. Training of personnel : 3 days

Minimum System Requirement:-
 OS – Windows Server 2003 or above
 Configure IIS (Internet Information Services)
 Acrobat Reader
 Adobe Flash Player
 Internet Explorer 7.0

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TERMS & CONDITIONS:
Total Cost : Rs. 5, 25, 000/- INR
Payment : 40% Advance Payment along with Purchase Order, Balance 30% at the
mid
of work and final 30% on installation.
Payment Mode : By Cheque favour of Sai Web Creations.
Delivery Period : Within 6 months of advance receipt.
Technical Support : Free for 12 months.
AMC : 15% of purchase order value yearly.
Others : Visiting charges will be paid by the college.

Thanking you for giving Sai Web Creations the opportunity to quote for Web Application for
College ERP. If you have any questions about this quote, please feel free to contact us.

We are pleased to have you as a client and hope this will begin a long and pleasant association.

Please sign below to signify your acknowledgement and acceptance of all terms spelled
out on this and previous pages.

Thanking You,

For Sai Web Creations

Lalit Kashyap
(On line Marketing Division)
Mob.#: +91-9540560695

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College ERP System Proposal Under 40 Characters

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