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Overcoming The Obstacles Of Transformation
Derek Miers – Principal Analyst



April 18, 2012                                                Twitter – @bpmfocus




1   © 2012 Forrester Research, Inc. Reproduction Prohibited Research, Inc. Reproduction Prohibited
                                           © 2009 Forrester
Agenda

 Understand the transformational journey.
 Engage the business—board room to front line.
 Translate strategic intent into effective
  processes.
 Design compelling customer experiences.
 Weave your own organizational change fabric.




2   © 2012 Forrester Research, Inc. Reproduction Prohibited
The age of the customer
                                                              requires transformation.




3   © 2012 Forrester Research, Inc. Reproduction Prohibited
―Band-Aid‖ approach or ―Wellness Program‖




4   © 2012 Forrester Research, Inc. Reproduction Prohibited
BP Maturity Model


                                                                                  Change    Level 5
                                                                                Management Optimized



                                                                   Capability                        Culture of
                                                                                  Level 4
                                                                  Management                         Optimization
                                                                                 Managed


                                                                                       Process
                                                    Business         Level 3           Measurement
                                                   Management        Defined


                                                                          Standardized
                           Work Unit  Level 2                             Processes
                          Management Repeatable



     Inconsistent                                             Basic Mgt
                                Level 1                       Control
       Results                   Initial
5   © 2012 Forrester Research, Inc. Reproduction Prohibited
Political challenges abound


      Silo’d                                      Functions supported   Processes supported
    Functional                                       by processes           by functions




From Traditional                                                            To Processes &
Line Management                                                             Services Management




6   © 2012 Forrester Research, Inc. Reproduction Prohibited
Assess BP maturity


    Management
                                                 Immature                    Aspiring          Mature
       Area


Strategy

Governance

Structure                                                      Waste              Value
                                                               elimination        innovation
Performance

Culture




7    © 2012 Forrester Research, Inc. Reproduction Prohibited
Mature firms achieve a balanced approach
  "What are the primary goals of your business improvement program?"
            Maturity level 1-2 (n = 77)                                                Maturity level 2-3 (n = 136)

     Waste elimination                                  43%                      Waste elimination           35%


       Cost reduction                                                   74%         Cost reduction                       60%

Customer experience                                                           Customer experience
                                                      39%                                                                  68%
      improvement                                                                   improvement

      Value innovation                                 42%                        Value innovation           36%


           Maturity level 3-4 (n = 88)                                               Maturity level 4-5 (n = 24)

     Waste elimination                                32%                        Waste elimination                 46%


       Cost reduction                                             45%              Cost reduction                  46%

Customer experience                                                     59%   Customer experience                   50%
      improvement                                                                   improvement

      Value innovation                                                  60%       Value innovation                       58%

                                                  Base: 325 business process professionals
        Source: Q2 2011 Global Forrester/IQPC Business Process Maturity Online Survey
 8      © 2012 Forrester Research, Inc. Reproduction Prohibited
Very few companies deliver an outstanding customer
    experience

                                 Percentage of companies
                                                               OK
                                                                         Good
                                Poor
Very
poor                                                                                          Excellent
11%                              18%                           35%        29%                           7%
           Base: 154 large North American brands score in Forrester’s Customer Experience Index, 2010



9    © 2012 Forrester Research, Inc. Reproduction Prohibited
Improving customer experience is worth many millions




                                                      Wireless
                          Hotels                       Service
                                                      Providers

                                                                  Airlines
                                                                                       Insurance
                       $1,364                           $1,297     $590                       $452


10    © 2012 Forrester Research, Inc. Reproduction Prohibited
      Source: Q4, 2011, ―The Business Impact Of Customer Experience, 2012‖ Forrester report
High-emotion firms out-perform the major indices 11x




11   © 2012 Forrester Research, Inc. Reproduction Prohibited
Fill your toolbox wisely



                                                                            Different tools at
                                                                             different levels




12   © 2012 Forrester Research, Inc. Reproduction Prohibited
Develop vision before the ―To-Be‖ processes

                     Business
                        Business
                       services
                          Business                                                            Executive
                         services                                         Prioritize
                   (Capability set)area
                          services
                         Business                                                            engagement
                    (Capability set)
                      (Capability set)
                        (Capability set)



               Outline processes
               Outcome metrics                                 Baseline
                Roles and skills                                (As-Is)

                                                                                       Process definitions
                                                                                       Process definitions
                                                                                            (To-Be)
      Establish
                                                                                            (To-Be)
      customer
     experience
       vision                                                                              A322
                                                                                         A322+
                                                                                        A322
                                                                                           +
                                                                                         +
                                                      Operational
  Business                                              process
 engagement                                           architecture

13   © 2012 Forrester Research, Inc. Reproduction Prohibited
Capabilities/services provide the glue
                                                              Assess
                                                              impact/
              Business Capabilities                         performance                                Executive
 Target         Business Capabilities
                        Business                            vs. maturity            Prioritize        engagement
                  Business Capabilities
operating                 services
                                                                            1                        ...
 model                 (Capability set)                                                          5
                                                                                2      3     4

                 Outline processes
                 Outcome metrics                                 Baseline
                  Roles and skills

                                                                                                 Process definitions
              Holistic                                                                                (To-Be)
              service
               vision
                                                                                                     A322
                                                                                                   A322+
                                                                                                  A322
                                                                                                     +
                                                                                                   +
                                                        Operational
    Business                                              process
   engagement                                           architecture

  14   © 2012 Forrester Research, Inc. Reproduction Prohibited
Capabilities/services provide the glue
                                                              Assess
                                                              impact/
              Business Capabilities                         performance                                Executive
 Target         Business Capabilities
                        Business                            vs. maturity            Prioritize        engagement
                  Business Capabilities
operating                 services
                                                                            1                        ...
 model                 (Capability set)                                                          5
                                                                                2      3     4

                 Outline processes
                 Outcome metrics                                 Baseline
                  Roles and skills

                                                                                                 Process definitions
              Holistic                                                                                (To-Be)
              service
               vision
                                                                                                     A322
                                                                                                   A322+
                                                                                                  A322
                                                                                                     +
                                                                                                   +
                                                        Operational
    Business                                              process
   engagement                                           architecture

  15   © 2012 Forrester Research, Inc. Reproduction Prohibited
Business strategy and customer experience drives
the Target Operating Model

   Strategy                  Operating Model
                                 WHAT we do
 WHERE to play
                                HOW it’s done
  HOW to win
                               WHO does what
                      Capabilities          Enablers
                                         Accountability
    Products            People
                                          Governance
   Customers            Process
                                            Metrics
    Markets           Technology
                                            Culture



                                                          Page 16
Business Model Canvas


    Key                      Key                    Value        Customer       Customer
Partnerships               Activities             Proposition   Relationships   Segments




                           Key
                                                                  Channels
                         Resources

                              #######




                Cost Structure                                   Revenue Streams


 17   © 2012 Forrester Research, Inc. Reproduction Prohibited

  Source: Osterwalder & Pigneur Business Model Generation
The company now focuses on business
transformation
 Building the Transformation Plan
What are we                                                         How can
 trying to        Where are we       What should      What should
                    today?                                           we get     Implement the Plan
 achieve?                            we look like?      we do?       there?
  Project      Capability           Capability/        Analysis                          Design
  Scope                              Process                         Priority          Design
                                                       & Priority
                   Policy                                                            Design
                                      Policy                                      Design
                  Customer
  Project          Product
                                     Systems           Business       Plan
  Kickoff         Business                               Case
                   Metrics                                                         Build

              Technology            Technology
              Architecture
 Strategy/                          Business             Risk
              Resources                                  Plan       Resources     Roll-out
  Goals                              Metrics
              Governance

                  Location          Structure

Clarify Vision,
                    Current State      Future State   Business                      Design &
 Strategy &                                                         Roadmap
                    Assessment           Design         Case                     Implementation
 Objectives
 Stakeholder Engagement / Change Management


                                                                                                  Page 18
Mature organizations have a target operating model

 “Is your organization working on designing its future operating model (target
   operating model) independently of the current organizational structure?”



Maturity Level 4-5                                                                                           75%


Maturity Level 3-4                                                                        53%
                                                                                                    Large
Maturity Level 2-3                                                                  46%         organizations
                                                                                                need a target
Maturity Level 1-2                                                                44%
                                                                                               operating model
                                                                                                effort to move
                                                                                                    ahead.
                                                      Base: 325 business process professionals (percentage answering “yes”)
 19   © 2012 Forrester Research, Inc. Reproduction Prohibited

              Source: Q2 2011 Global Forrester/IQPC Business Process Maturity Online Survey
For business transformation, focus on outcomes
                                                                                         Business
                                                                Business                 Services
                                                                Processes
                                         Mortgage Co
                                                                            Home Loans
                                              Risk
                                           management

Partner                                        Build
                                                                            Personal Loans     Customers

Insurance                                  relationships
 Provider

               White Label                      Asset                       Home Insurance
            Insurance Service                 protection


                                           Sell products                    Product Support   Independent
                                           and services                                         Advisors
 Business
Capabilities
                                               Manage
                                               portfolio                    Reporting          Regulator




20    © 2012 Forrester Research, Inc. Reproduction Prohibited
Capabilities leveraged by many services and
 implemented through processes

                                                        Build
                                                    relationships

                                                      Develop Main
                                                       Concepts
                                                                                    Edit Outline
                                                                                        Text                                                                                                                                   Home Loans
                                                                        Concepts                      Text
                                                                        Completed                    Edited



                                                                              Develop
                                      Develop
                                                                              Partner
                                      Offering
                                      Outline      Sell products
                                                       Concepts
                                                       Completed
                                                                            Engagement
                                                                               Plan            Partner Offering
                                                                                                 Completed
                                                   and services                                                                                                                                                                Personal Loans
                                                          Text
                                                         Edited
                                                                                    Engage
                                                                                    Partners




                                                     Partner Offering
                                                        Complete

                                                            Manage
                                                            portfolio

                                                                                                                                                                  No                    Receive                      Receive
                                                                                                                                                         Cancel                        Notification                  Payment
                                                                                                                  Customer

                                                                                                                                                         Claim?
                                                                                                                                        Send Claim

 Insurance                                                                                                                                                        Yes
                                                                                                                                                                           Send
                                                                                                                                                                        Cancellation
                                                                                                                                                                                                        Receive
                                                                                                                                                                                                      Confirmation


  Provider                                                                                                                              Order
                                                                                                                                       Request
                                                                                                                                                                                       Notification


                                                           Asset
                                                                                                                                                                                                                     Payment
                                                                                                                                                                                                      Confirmation
                     White Label                                                                                                                 Confirmation
                                                                                                                                                                        Cancellation
                                                                                                                                                                                                                               Home Insurance
                   Insurance Srvc                        protection                                                                                                                     Process
                                                                                                                  Insurance Provider




                                                                                                                                       Receive            Send                                                        Make
                                                                                                                                        Claim          Confirmation                      Claim                       Payment




                                                                                                                                                                                                         Send
                                                                                                                                                                                                      Confirmation


21   © 2012 Forrester Research, Inc. Reproduction Prohibited
A pragmatic start point

  Based on a value chain breakdown
       – Modified artifacts to reflect strategic objectives

  Establish the organizational roadmap for the initiative
       – Executives own the decision making
       – Provides a way of tracking improvements over time
       – Sets the scope for the initial set of projects

  Bypasses the organizational politics
       – Explicitly avoid existing functional structures and reporting lines




22   © 2012 Forrester Research, Inc. Reproduction Prohibited
Capabilities/services provide the glue
                                                            Assess
                                                            impact/
            Business Capabilities                         performance                                Executive
              Business Capabilities
                      Business                                                    Prioritize
                Business Capabilities                     vs. maturity                              engagement
                        services                                                                   ...
                     (Capability set)                                     1
                                                                              2                5
                                                                                     3     4

               Outline processes
               Outcome metrics                                 Baseline
                Roles and skills

                                                                                               Process definitions
            Holistic                                                                                (To-Be)
            service
             vision
                                                                                                   A322
                                                                                                 A322+
                                                                                                A322
                                                                                                   +
                                                                                                 +
                                                      Operational
  Business                                              process
 engagement                                           architecture

23   © 2012 Forrester Research, Inc. Reproduction Prohibited
So how can we get everyone engaged?

  Start off with the corporate brand.
  Think about the services you will deliver to
   different customer segments.
  Design the customer experience.
  Align your processes and systems to support
   that experience.




24   © 2012 Forrester Research, Inc. Reproduction Prohibited
Guiderails for service definition (part of change DNA)
 Engage those involved in service delivery to articulate a holistic vision of the experience
                  delivered from the service consumer’s point of view

                                                           Customer outcomes
     Happy                                                                          Growth and
     customers                                                                        adoption

                                                       Performance
                                                                       Market
                                                       measurement
                                                                       knowledge
                                                        and learning


                                                               Customer
                                            Relationship   Set of                        Performance
 Success                                                 experience Governance
                                            management Capabilities
                                                                design                   Improvement

                                                   Communication
                                                                       Services
                                                    marketing and
                                                                       resourcing
                                                            sales

     Business                                                                       Competitive
                                                               Experience
     sustainability                                                                  advantage

25   © 2012 Forrester Research, Inc. Reproduction Prohibited
26   © 2012 Forrester Research, Inc. Reproduction Prohibited

 Source: Alex Osterwalder
Capabilities/services provide the glue
                                                            Assess
                                                            impact/
            Business Capabilities                         performance                                Executive
              Business Capabilities
                      Business                                                    Prioritize
                Business Capabilities                     vs. maturity                              engagement
                        services                                                                   ...
                     (Capability set)                                     1
                                                                              2                5
                                                                                     3     4

               Outline processes
               Outcome metrics                                 Baseline
                Roles and skills

                                                                                               Process definitions
            Holistic                                                                                (To-Be)
            service
             vision
                                                                                                   A322
                                                                                                 A322+
                                                                                                A322
                                                                                                   +
                                                                                                 +
                                                      Operational
  Business                                              process
 engagement                                           architecture

27   © 2012 Forrester Research, Inc. Reproduction Prohibited
Executives have an ongoing role

                               Launch                             Baseline                     Vision           Development                    Implementation

   Program                                                                            Roll out monitoring
              Initiation Commission Roll out planning and monitoring
       office                                                                         Measuring benefits
   Steering
      group       Engage      Visible leadership, constantly review progress, overcome political obstacles, etc.
Architecture      Overall       Consult on individual                      Monitoring and
        team      architecture process & service architectures             improvement
   Service




                                                                                                                         Business Briefing
    team 1
                                            Exec Briefing




                                                                           Validation




                                                                                                    Decisions
   Service
    team 2
   Process                                                                                                                                     Behavioral
    team 3                                                                                                                                      change;
  …Process                                                                                                                                     Customer
    team N
                                                                                                                                              engagement
 Technology           Technology                            Componentize                New app            New app
      team            implications                          legacy apps                 design             development                       Iteration

    Change Engage, communicate, listen, empower, create, convince, and reinforce
management


                                                                                         Executive Control Points
   28    © 2012 Forrester Research, Inc. Reproduction Prohibited
Aligning corporate change initiatives


  Vision               Govern’ce                                     Incentives     Culture
                                                        Structure                               Change
(Strategy)              & Plans                                      Perform’ce   (Behavior)

                      Governance                         Structure   Incentives    Culture     Confusion

                                                                                                False
  Vision                                                 Structure   Incentives    Culture
                                                                                                Starts

  Vision              Governance                                     Incentives    Culture      Chaos

                                                                                                Gradual
  Vision              Governance                         Structure                 Culture
                                                                                                Change
                                                                                                 Better
  Vision              Governance                         Structure   Incentives
                                                                                               Sameness


29   © 2012 Forrester Research, Inc. Reproduction Prohibited
Develop your own change management fabric
                               The Journey Of BPM                                         Structure, Methods And Tools

        BPM                        From Project                        Business       Building BPM           Methods &
       Basics                       To Program                      Transformation     Capabilities            Tools

• BPM’s context                • Build an                          • Long term       • BPM Center of      • BPM fits with:
• Executive                      appetite for                        competitive       Excellence (CoE) • Value Chain
                                 change                              advantage
  engagement                                                                         • Evolving program • Business
• Business case                • Establish the                     • Outside-in        structure             Capabilities
                                 foundation                          approach                              • Business
• Project                                                                            • Developing roles
                               • Dealing with                      • Align with                              Services
  selection                                                                            and skills
                                 the demand                          customer                              • Lean, Six
• Project roles                                                                      • Multi-disciplinary    Sigma
                               • Portfolio                           needs
• Project                                                                              teams               • Balanced
                                 approach                          • Culture of
  framework                                                                          • Practices, tools,     Scorecard
                               • Building                            customer and
• Baseline                       knowledge and                       performance       and methods        • Modeling
• Innovation                     experience                          improvement     • Structures for a    approaches
• Managing risk                                                                        process-driven     • Deriving
                                                                                       org                  processes from
• Overcome
  resistance                                                                                                business needs



  30     © 2012 Forrester Research, Inc. Reproduction Prohibited
Thank you



 Derek Miers
 dmiers@forrester.com
 www.forrester.com
 Twitter - @bpmfocus




31   © 2012 Forrester Research, Inc. Reproduction Prohibited Research, Inc. Reproduction Prohibited
                                            © 2009 Forrester

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Kofax keynote

  • 1. Overcoming The Obstacles Of Transformation Derek Miers – Principal Analyst April 18, 2012 Twitter – @bpmfocus 1 © 2012 Forrester Research, Inc. Reproduction Prohibited Research, Inc. Reproduction Prohibited © 2009 Forrester
  • 2. Agenda  Understand the transformational journey.  Engage the business—board room to front line.  Translate strategic intent into effective processes.  Design compelling customer experiences.  Weave your own organizational change fabric. 2 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 3. The age of the customer requires transformation. 3 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 4. ―Band-Aid‖ approach or ―Wellness Program‖ 4 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 5. BP Maturity Model Change Level 5 Management Optimized Capability Culture of Level 4 Management Optimization Managed Process Business Level 3 Measurement Management Defined Standardized Work Unit Level 2 Processes Management Repeatable Inconsistent Basic Mgt Level 1 Control Results Initial 5 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 6. Political challenges abound Silo’d Functions supported Processes supported Functional by processes by functions From Traditional To Processes & Line Management Services Management 6 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 7. Assess BP maturity Management Immature Aspiring Mature Area Strategy Governance Structure Waste Value elimination innovation Performance Culture 7 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 8. Mature firms achieve a balanced approach "What are the primary goals of your business improvement program?" Maturity level 1-2 (n = 77) Maturity level 2-3 (n = 136) Waste elimination 43% Waste elimination 35% Cost reduction 74% Cost reduction 60% Customer experience Customer experience 39% 68% improvement improvement Value innovation 42% Value innovation 36% Maturity level 3-4 (n = 88) Maturity level 4-5 (n = 24) Waste elimination 32% Waste elimination 46% Cost reduction 45% Cost reduction 46% Customer experience 59% Customer experience 50% improvement improvement Value innovation 60% Value innovation 58% Base: 325 business process professionals Source: Q2 2011 Global Forrester/IQPC Business Process Maturity Online Survey 8 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 9. Very few companies deliver an outstanding customer experience Percentage of companies OK Good Poor Very poor Excellent 11% 18% 35% 29% 7% Base: 154 large North American brands score in Forrester’s Customer Experience Index, 2010 9 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 10. Improving customer experience is worth many millions Wireless Hotels Service Providers Airlines Insurance $1,364 $1,297 $590 $452 10 © 2012 Forrester Research, Inc. Reproduction Prohibited Source: Q4, 2011, ―The Business Impact Of Customer Experience, 2012‖ Forrester report
  • 11. High-emotion firms out-perform the major indices 11x 11 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 12. Fill your toolbox wisely Different tools at different levels 12 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 13. Develop vision before the ―To-Be‖ processes Business Business services Business Executive services Prioritize (Capability set)area services Business engagement (Capability set) (Capability set) (Capability set) Outline processes Outcome metrics Baseline Roles and skills (As-Is) Process definitions Process definitions (To-Be) Establish (To-Be) customer experience vision A322 A322+ A322 + + Operational Business process engagement architecture 13 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 14. Capabilities/services provide the glue Assess impact/ Business Capabilities performance Executive Target Business Capabilities Business vs. maturity Prioritize engagement Business Capabilities operating services 1 ... model (Capability set) 5 2 3 4 Outline processes Outcome metrics Baseline Roles and skills Process definitions Holistic (To-Be) service vision A322 A322+ A322 + + Operational Business process engagement architecture 14 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 15. Capabilities/services provide the glue Assess impact/ Business Capabilities performance Executive Target Business Capabilities Business vs. maturity Prioritize engagement Business Capabilities operating services 1 ... model (Capability set) 5 2 3 4 Outline processes Outcome metrics Baseline Roles and skills Process definitions Holistic (To-Be) service vision A322 A322+ A322 + + Operational Business process engagement architecture 15 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 16. Business strategy and customer experience drives the Target Operating Model Strategy Operating Model WHAT we do WHERE to play HOW it’s done HOW to win WHO does what Capabilities Enablers Accountability Products People Governance Customers Process Metrics Markets Technology Culture Page 16
  • 17. Business Model Canvas Key Key Value Customer Customer Partnerships Activities Proposition Relationships Segments Key Channels Resources ####### Cost Structure Revenue Streams 17 © 2012 Forrester Research, Inc. Reproduction Prohibited Source: Osterwalder & Pigneur Business Model Generation
  • 18. The company now focuses on business transformation Building the Transformation Plan What are we How can trying to Where are we What should What should today? we get Implement the Plan achieve? we look like? we do? there? Project Capability Capability/ Analysis Design Scope Process Priority Design & Priority Policy Design Policy Design Customer Project Product Systems Business Plan Kickoff Business Case Metrics Build Technology Technology Architecture Strategy/ Business Risk Resources Plan Resources Roll-out Goals Metrics Governance Location Structure Clarify Vision, Current State Future State Business Design & Strategy & Roadmap Assessment Design Case Implementation Objectives Stakeholder Engagement / Change Management Page 18
  • 19. Mature organizations have a target operating model “Is your organization working on designing its future operating model (target operating model) independently of the current organizational structure?” Maturity Level 4-5 75% Maturity Level 3-4 53% Large Maturity Level 2-3 46% organizations need a target Maturity Level 1-2 44% operating model effort to move ahead. Base: 325 business process professionals (percentage answering “yes”) 19 © 2012 Forrester Research, Inc. Reproduction Prohibited Source: Q2 2011 Global Forrester/IQPC Business Process Maturity Online Survey
  • 20. For business transformation, focus on outcomes Business Business Services Processes Mortgage Co Home Loans Risk management Partner Build Personal Loans Customers Insurance relationships Provider White Label Asset Home Insurance Insurance Service protection Sell products Product Support Independent and services Advisors Business Capabilities Manage portfolio Reporting Regulator 20 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 21. Capabilities leveraged by many services and implemented through processes Build relationships Develop Main Concepts Edit Outline Text Home Loans Concepts Text Completed Edited Develop Develop Partner Offering Outline Sell products Concepts Completed Engagement Plan Partner Offering Completed and services Personal Loans Text Edited Engage Partners Partner Offering Complete Manage portfolio No Receive Receive Cancel Notification Payment Customer Claim? Send Claim Insurance Yes Send Cancellation Receive Confirmation Provider Order Request Notification Asset Payment Confirmation White Label Confirmation Cancellation Home Insurance Insurance Srvc protection Process Insurance Provider Receive Send Make Claim Confirmation Claim Payment Send Confirmation 21 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 22. A pragmatic start point  Based on a value chain breakdown – Modified artifacts to reflect strategic objectives  Establish the organizational roadmap for the initiative – Executives own the decision making – Provides a way of tracking improvements over time – Sets the scope for the initial set of projects  Bypasses the organizational politics – Explicitly avoid existing functional structures and reporting lines 22 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 23. Capabilities/services provide the glue Assess impact/ Business Capabilities performance Executive Business Capabilities Business Prioritize Business Capabilities vs. maturity engagement services ... (Capability set) 1 2 5 3 4 Outline processes Outcome metrics Baseline Roles and skills Process definitions Holistic (To-Be) service vision A322 A322+ A322 + + Operational Business process engagement architecture 23 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 24. So how can we get everyone engaged?  Start off with the corporate brand.  Think about the services you will deliver to different customer segments.  Design the customer experience.  Align your processes and systems to support that experience. 24 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 25. Guiderails for service definition (part of change DNA) Engage those involved in service delivery to articulate a holistic vision of the experience delivered from the service consumer’s point of view Customer outcomes Happy Growth and customers adoption Performance Market measurement knowledge and learning Customer Relationship Set of Performance Success experience Governance management Capabilities design Improvement Communication Services marketing and resourcing sales Business Competitive Experience sustainability advantage 25 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 26. 26 © 2012 Forrester Research, Inc. Reproduction Prohibited Source: Alex Osterwalder
  • 27. Capabilities/services provide the glue Assess impact/ Business Capabilities performance Executive Business Capabilities Business Prioritize Business Capabilities vs. maturity engagement services ... (Capability set) 1 2 5 3 4 Outline processes Outcome metrics Baseline Roles and skills Process definitions Holistic (To-Be) service vision A322 A322+ A322 + + Operational Business process engagement architecture 27 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 28. Executives have an ongoing role Launch Baseline Vision Development Implementation Program Roll out monitoring Initiation Commission Roll out planning and monitoring office Measuring benefits Steering group Engage Visible leadership, constantly review progress, overcome political obstacles, etc. Architecture Overall Consult on individual Monitoring and team architecture process & service architectures improvement Service Business Briefing team 1 Exec Briefing Validation Decisions Service team 2 Process Behavioral team 3 change; …Process Customer team N engagement Technology Technology Componentize New app New app team implications legacy apps design development Iteration Change Engage, communicate, listen, empower, create, convince, and reinforce management Executive Control Points 28 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 29. Aligning corporate change initiatives Vision Govern’ce Incentives Culture Structure Change (Strategy) & Plans Perform’ce (Behavior) Governance Structure Incentives Culture Confusion False Vision Structure Incentives Culture Starts Vision Governance Incentives Culture Chaos Gradual Vision Governance Structure Culture Change Better Vision Governance Structure Incentives Sameness 29 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 30. Develop your own change management fabric The Journey Of BPM Structure, Methods And Tools BPM From Project Business Building BPM Methods & Basics To Program Transformation Capabilities Tools • BPM’s context • Build an • Long term • BPM Center of • BPM fits with: • Executive appetite for competitive Excellence (CoE) • Value Chain change advantage engagement • Evolving program • Business • Business case • Establish the • Outside-in structure Capabilities foundation approach • Business • Project • Developing roles • Dealing with • Align with Services selection and skills the demand customer • Lean, Six • Project roles • Multi-disciplinary Sigma • Portfolio needs • Project teams • Balanced approach • Culture of framework • Practices, tools, Scorecard • Building customer and • Baseline knowledge and performance and methods • Modeling • Innovation experience improvement • Structures for a approaches • Managing risk process-driven • Deriving org processes from • Overcome resistance business needs 30 © 2012 Forrester Research, Inc. Reproduction Prohibited
  • 31. Thank you Derek Miers dmiers@forrester.com www.forrester.com Twitter - @bpmfocus 31 © 2012 Forrester Research, Inc. Reproduction Prohibited Research, Inc. Reproduction Prohibited © 2009 Forrester

Editor's Notes

  1. Image Source: iStockPhotoSPEAKER: DerekThis age of the customer power requires a top to bottom transformation. That’s not limited to new servers, or killer applications or even highly efficient processes … For many organizations … it means a change to the way the organization thinks about itself. It means getting at the heart of the brand and working that throughout your business.
  2. Most companiesYou think you are running vibvrant org …. Something goes wrong and you put a bandaid on it. Band aids don’t work on plants … the pressure of blood flow
  3. Our research shows that while the initial focus is on efficiency and cost containment (waste elimination), the longer term opportunity is to use BPM to deliver better and more consistent customer outcomes (value innovation). Eureka Moment – If I improve my customer experience, taking out what the customer doesn’t want … then that will gives me cost reduction. But then I discover that by focusing more on the customer experience, I learn new things that the customer wants, that I wouldn’t have discovered anywhere else. It allows me to innovate that experience and deliver more value, distinguishing my offering from that of the competitors. And hey presto, I realize that the balanced approach is what works. The theme behind it is the learning process – competitive advantage comes from focusing on the needs of the customer. Therefore – the ability to design and deliver compelling customer experience becomes a key objective.
  4. Source: North American Technographics® Customer Experience Online Survey, Q4 2010 (US)
  5. If a $10B company, makes a 10% improvement in their customer experience index … the net result is the additional revenue from Referrals, repeat business and cross selling additional products
  6. Derek – 1 minuteSource: “Built To Love” - Peter Boatwright and Jonathan Cagan, Professors at Carnegie Mellon UniversityA couple of Professors at Carnegie Mellon selected 40 firms that provide high emotion experiences … and looked at how they performed - over a 10 year period, they outperformed the S&P by more than 10 times. And if you subtracted Google and Apple – it’s still 8 times. That’s powerful evidence for why this sort of transformation is necessary (and an important part of the business case).
  7. Image source:istockphoto
  8. Point is that if we took away the small organizations from the higher maturity levels (less than 1000 employees), then this top line becomes 100%
  9. It’s all about the customer and the services you provide to them. Even if you make products, think of it as a service from the customers point of view. At the other end, capabilities are about the things that the business just cannot escape from. Capabilities represent something that the business entity does — describing an outcome — that creates value for other participants. A business capability usually abstracts and encapsulates the people, processes, technology, and information required to create that value. Capability is an encapsulation of purpose. Processes then become how capabilities are packaged to deliver services. TOMs can inform organizational design efforts, process architectures and related governance policies, and the definition of customer engagement strategies to support service offerings; they can also influence financial planning and project phasing. The challenge is to communicate the TOM in a meaningful form that business leaders can understand and use to support their decision-making.
  10. Examples - Medco 2.0, Business Transformation Practices, What is the brand vision all about?Does the current customer experience reinforce the brand?What are organizational skills need to change to deliver the desired experience?How will you envision that experience? How will this service reinforce the corporate brand?What sort of behaviors do employees need to exhibit?What is it about the new experience that customers will really love?How will you deliver that experience every time?How will you measure that delivery?