Empowering and Securing BYOD Email

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How to Empower and Secure Employees’ Mobile Email in a BYOD World

How do you empower employees yet retain control?

With an estimated 80% of corporate IP stored in email, it is the single most powerful collaboration tool, yet the most important repository to protect. The consumerisation of IT is upon us. Employees are demanding mobile email on corporate devices and with the rise of smartphones, on personal devices too.

What is the best way to approach mobile email?

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  • Hi My name’s Justin Pirie

    I’m the Cloud Strategist here at Mimecast but I’m best known as an Analyst Blogger in the SaaS and Cloud space.
  • Archive
  • Continutity
  • Security
  • Confict?
  • Recent survey- 76% said Mobile devices are essential
  • Same 76% said devices presented a security risk
  • 78% already allow employees to use personal devices- Decisive analytics
  • Only 39 percent have the necessary security controls to address the risk,
  • and only 45 percent have enforceable policies
  • Deletion- control. How can you be sure everything is deleted?
  • 63% of data loss was on a mobile device- Ponenmon
  • We have a looming problem
  • There are 3 Questions we need to ask:
  • Why should we consider BYOD?
  • How do I enable employees to be productive
  • How do I secure access to corporate email and reduce the risk of data loss
  • Glass half full or half empty?
  • http://tech.fortune.cnn.com/2011/02/07/idc-smartphone-shipment-numbers-passed-pc-in-q4-2010/
  • Smartphone market growing strong
  • Disconnect between what the business thinks they use and what employees do
  • For the first time in history, consumers have access to better IT at home than at work
  • I want to use the device I want to

    Smartphones
    Tablets
    Laptops
    PC
    Social Media
  • 240 Additional hours worked per year by the average mobile worker- iPass
  • 91% of mobile workers will check their smartphone during downtime
  • 87% of mobile workers will use their tablets for work – only 41% of tablets are corp. provided
  • 87% of mobile workers will use their tablets for work – only 41% of tablets are corp. provided
  • The people who actually BYOD are most likely to be your most innovative workers

    There is, perhaps, a call to action here for… otherwise smart workers will use the initiative you presumably pay them for to work around the limitations.
  • Enable your HERO’s
  • The people who actually BYOD are most likely to be your most innovative workers
  • power laptop users make 44% more money, use more collaboration apps, and carry an average of three devices wherever they go."

    Also more likely to communte longer distances and be part of a distributed team
  • HERO’s want tech that think makes them more efficient
  • Not holds them back
  • And represents their personal brand


    BIN?
  • Benefits
  • Staffing- Retention, Happiness, Hiring
  • More efficient, More productive, More responsive, More Agile
  • How do I enable employees to be productive
  • Glass half full or half empty?
  • Email is the “Killer” smartphone app
  • The only Universal communication tool- over 1 trillion attachments are sent every day in email
  • So it’s not surprising then an estimated 80% of corporate IP is contained within email
  • Having email gives employees access the corporate archive- tip of the iceberg
  • So we need to give email to our employees in a safe, secure way
  • How do I secure access to corporate email and reduce the risk of data loss
  • Glass half full or half empty?
  • We started by putting ourselves in your shoes
  • How do we enable productivity while minimising risk of loss
  • Supporting Multiple devices- allow users to make their own choices
  • Securely access information, view, collaborate
  • Because we already know that 63% of data loss was on a mobile device- Ponenmon

    And we already know that 80% of Corporate IP is stored in email
  • Carry very little on the device
  • Evolve to the Cloud data security paradigm- secure the data, not the device
  • IT’s role is emerging as the data custodian
  • To protect and empower the enterprise
  • If we want the benefits of BYOD we need to move away from control over the device to liberating the data
  • Making data work for you and your people
  • Don’t let your data go to die in an archive

    We used to make email easy, Starting this year, we’ll be making email more useful, productive
  • Add value to the business- don’t be looking over your shoulder
  • There have been two polarised approaches?
  • Glass half full or half empty?
  • Lock it all Down
    Draconian
    Secure
  • Trust Everyone
    Easy and Open
    Zero security
  • There is a Middle ground?
  • All good security decisions are done with GRC. Evaluate the risk posed by the data.
  • MDM- Exchange 2010 has significantly improved MDM. Enforcing PIN lock and remote wipe.
  • Deletion- control. How can you be sure everything is deleted?
  • But we still need to solve the problems of having the data on the device
  • Mimecast iPhone App
  • Archive Search- all your data available on the device. Full email function and control. Forward, reply.
  • Online authentication
  • The cultural shift in that’s happening in IT is palpable- BYOD is driving- visible manifestation and Cloud
  • Laptops- big mailboxes are still a risk
  • Archiving with great search and online authentication makes sure your data is always safe.
  • More advanced MDM features are available from other vendors if you’re not on Exchange 2010 or have additional requirements

    http://www.sap.com/campaigns/2011_04_mobility/assets/GartnerReport_MDM_MQ_April2011.pdf
  • The cultural shift in that’s happening in IT is palpable- BYOD is driving- visible manifestation and Cloud
  • It’s about losing the shackles

  • Moving from managing infrastructure to manging data and the glue
  • http://blog.permabit.com/index.php/2011/02/data-affordability-gap/
  • Move away from a fear of problems arising

    Focus on adding business value

  • Increasing productivity

  • We can’t pretend its an easy decision- leap of trust

    Trusting so many of these things to a cloud vendor

    So you can concentrate on the important things
  • A leap of faith?

  • It’s encumbant on us- CSA- ISO27001 leap of faith

    Non trivial decision



  • Full cold crisp lager
  • Mean professional services
  • Hi My name’s Justin Pirie

    I’m the Cloud Strategist here at Mimecast but I’m best known as an Analyst Blogger in the SaaS and Cloud space.
  • Empowering and Securing BYOD Email

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