Making Our MARC:  Purchasing Periodical MARC Records from Vendors Jason S. Price, Ph.D. Science & Electronic Resources Lib...
A Serials Solutions Example <ul><li>Updating Service   </li></ul><ul><li>Initial load provides MARC records for all e-seri...
Real World Example <ul><li>Library Profile </li></ul><ul><li>4-Year Baccalaureate College </li></ul><ul><li>2,285 students...
Hosted 856 – A virtual imperative <ul><li>Constant date and availability changes were putting catalog out of sync with A-Z...
 
 
Hosted vs. Direct Links Direct Links <ul><li>Benefits: </li></ul><ul><li>Most direct path to content </li></ul><ul><li>All...
Updating Records (1) <ul><li>Overwriting links to order/payment records </li></ul><ul><ul><li>General policy not to add or...
Updating Records (2) <ul><li>Soon to be resolved problem with MARC updates from Serials Solutions </li></ul><ul><ul><li>So...
Co-locating print and e-serials in a dual record system <ul><li>A standing problem  http://tinyurl.com/ybs8u2   </li></ul>...
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Making our MARC

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Making our MARC

  1. 1. Making Our MARC: Purchasing Periodical MARC Records from Vendors Jason S. Price, Ph.D. Science & Electronic Resources Librarian The Claremont Colleges Charleston Conference, 2006 Panel presentation
  2. 2. A Serials Solutions Example <ul><li>Updating Service </li></ul><ul><li>Initial load provides MARC records for all e-serials. </li></ul><ul><li>Monthly updates keep data up-to-date </li></ul><ul><li>Example: </li></ul><ul><li>Records delivered at start of service: 5,965 </li></ul><ul><li>Changes during one year: 31,072 </li></ul><ul><ul><ul><li>Records in OPAC at end of year: 8,449 </li></ul></ul></ul><ul><ul><ul><li>Average workload per month: 2 hours </li></ul></ul></ul>
  3. 3. Real World Example <ul><li>Library Profile </li></ul><ul><li>4-Year Baccalaureate College </li></ul><ul><li>2,285 students </li></ul><ul><li>48 Full-text journal databases </li></ul><ul><li>1 Cataloging librarian </li></ul><ul><li>Full Year Summary </li></ul><ul><li>Initial delivery: </li></ul><ul><li>5,965 records Delivered throughout the year: </li></ul><ul><li>4,983 New records </li></ul><ul><li>23,640 Changed records </li></ul><ul><li>2,449 Delete records </li></ul><ul><li>8,449 records in OPAC at end of year </li></ul><ul><li>Each monthly update took about one hour of staff time. </li></ul><ul><li>Tremendous time savings! </li></ul>5,965 Records sent in first delivery <ul><li>163 New records </li></ul><ul><li>687 Changed records </li></ul><ul><li>57 Delete records </li></ul><ul><li>189 New records </li></ul><ul><li>1756 Changed records </li></ul><ul><li>46 Delete records </li></ul><ul><li>283 New records </li></ul><ul><li>3263 Changed records </li></ul><ul><li>103 Delete records </li></ul><ul><li>215 New records </li></ul><ul><li>954 Changed records </li></ul><ul><li>20 Delete records </li></ul><ul><li>108 New records </li></ul><ul><li>515 Changed records </li></ul><ul><li>71 Delete records </li></ul><ul><li>905 New records </li></ul><ul><li>2325 Changed records </li></ul><ul><li>1510 Delete records </li></ul><ul><li>1776 New records </li></ul><ul><li>1577 Changed records </li></ul><ul><li>552 Delete records </li></ul><ul><li>517 New records </li></ul><ul><li>3153 Changed records </li></ul><ul><li>26 Delete records </li></ul><ul><li>258 New records </li></ul><ul><li>7539 Changed records </li></ul><ul><li>27 Delete records </li></ul><ul><li>60 New records </li></ul><ul><li>897 Changed records </li></ul><ul><li>9 Delete records </li></ul><ul><li>509 New records </li></ul><ul><li>794 Changed records </li></ul><ul><li>28 Delete records </li></ul>
  4. 4. Hosted 856 – A virtual imperative <ul><li>Constant date and availability changes were putting catalog out of sync with A-Z list (always behind) </li></ul><ul><li>Even though we had hosted MARC records before this time, monthly downloads of updates was not nearly often enough </li></ul>
  5. 7. Hosted vs. Direct Links Direct Links <ul><li>Benefits: </li></ul><ul><li>Most direct path to content </li></ul><ul><li>All data is present in MARC record </li></ul>Hosted Links <ul><li>Benefits: </li></ul><ul><li>Most up to date holdings data </li></ul><ul><li>Fewer record updates </li></ul>Library OPAC
  6. 8. Updating Records (1) <ul><li>Overwriting links to order/payment records </li></ul><ul><ul><li>General policy not to add order records now—do others do this successfully? </li></ul></ul><ul><ul><li>I believe this is a limitation of the services, but I’m no expert </li></ul></ul>
  7. 9. Updating Records (2) <ul><li>Soon to be resolved problem with MARC updates from Serials Solutions </li></ul><ul><ul><li>Some Changes are blocked for hosted 856 customers (to avoid update for every knowledgebase URL or coverage date change) </li></ul></ul><ul><ul><li>These inadvertently also blocked updates to: </li></ul></ul><ul><ul><ul><li>780/785 (continues / continued by linking entries) </li></ul></ul></ul><ul><ul><ul><li>650 LC Subject Headings </li></ul></ul></ul><ul><ul><li>Automated solution to find (included 11,000 Records for a large institution that had been using the service for just 1 year) </li></ul></ul>
  8. 10. Co-locating print and e-serials in a dual record system <ul><li>A standing problem http://tinyurl.com/ybs8u2 </li></ul><ul><li>Probably a local indexing/cataloging issue rather than anything inherently wrong with our purchased MARCs </li></ul>
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