The document is a report analyzing John Kokolakis's time management over two days using a time management matrix. It includes an introduction to time management and the matrix. John found he spent most of his time on important and urgent tasks in Quadrant I and important but not urgent tasks in Quadrant II. On the second day he spent slightly less time in Quadrant I and more time in Quadrant III on less important urgent tasks. The conclusion notes John should focus on spending more time in Quadrant II and reducing time in Quadrants III and IV to get more sleep each night.

1. Report and Analysis of
Effective Self-Management
John Kokolakis
October 17th 2013
BUS 150 Section 71873
Contemporary Business Practice
Professor Nankin
S

2. Table of Contents
S Slide 1 --- Introduction
S Slide 2 --- Important vs. Urgent
S Slide 3 --- Time Management Matrix
S Slide 4 --- Time Management Matrix Explained
S Slide 5 --- Day One Results
S Slide 6 --- Day Two Results
S Slide 7 --- Conclusion

3. Introduction
S Time Management is an essential part of everyday life.
S When managing your time, it is ideal to make decisions
based on what is important along with what is urgent.
S There are four different types of events when you base
them off of importance and urgency.
1

4. Important vs. Urgent
S Important events are ones that need positive results.
S Urgent events are ones that must be completed as soon
as possible.
S Combining urgent or not urgent events with important or
not important events will help you manage your time into
four quadrants within a time management matrix.
2

5. Time Management Matrix
Urgent
Not Urgent
Important
I. Important/Urgent
II. Important/Not Urgent
Crises; Pressing problems;
Deadline-driven projects.
Principle Centered Activities;
Planning; Prevention; Relationship
building; Opportunity Recognition;
True Recreational Activities
Not
Important
III. Not
Important/Urgent
IV. Not Important/Not
Urgent
Imminent pressing matters;
"Popular" Activities (i.e.,
activities that you think will
make you popular with others);
Personal Interruptions; Some
calls and mail; Certain meetings
and reports.
Time wasters; So called "Pleasant"
activities that are not really pleasant
(e.g., drinking to excess) that are
actually escapes from
responsibilities. Trivia, busy work.
Some types of mail/phone calls.
3
Notes from Professor Nankin

6. Time Management Matrix
Explained
S
Quadrant I, Important and Urgent, contains events that are essential
and need to be completed quickly.
S
S
Quadrant II, Important and Not Urgent, contains events that are
essential, but do not need to be completed right away.
S
S
S
This quadrant should be where most time is spent.
Example: Writing an essay that is not due for another week.
Quadrant III, Not Important and Urgent, contains events that do not
need to be completed, but others seem like it is an important event.
S
S
Example: A four page essay due the next morning.
Example: Going to play basketball with friends even though you don’t want
to.
Quadrant IV, Not Important and Not Urgent, contains events that
should be avoided at all costs. These events are distractions that are
not necessary.
S
Example: Going to the movies because work is causing stress.
4

7. Day One Results
Time Managed in Hours
4
22%
3
17%
3
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
S Most time was spent in class and doing
homework in a timely way.
S Very little time spent focusing on “last
2
11%
minute” work.
S Not that much time was wasted with
9
50%
distractions and peer pressured
activities.
5

8. Day Two Results
Time Managed in Hours
3
17%
Quadrant I
Quadrant II
Quadrant III
2
11%
Quadrant IV
S Again most time was spent in class and
doing homework in an organized and
planned manner.
5
28%
8
44%
S While less time was spend doing last
minute work, more time was spent with
peer pressured activities.
S Less time was wasted with distractions.
6

9. Conclusion
Total Time Managed in
Hours
Quadrant I
S Ideally most time should
Quadrant II
be spent in Quadrant
II, which it was.
Quadrant III
7
19%
5
14%
S However, adding up the
Quadrant IV
7
20%
17
47%
hours, 36 total, means that
each night only contains
on average six hours of
sleep.
S By cutting out time in
7
Quadrants III and IV, a
healthy eight hours of
sleep can be achieved.