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BUS Time Management


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BUS Time Management

  1. 1. Report and Analysis of Effective Self-Management John Kokolakis October 17th 2013 BUS 150 Section 106 Contemporary Business Practice Professor Nankin S
  2. 2. Table of Contents S Slide 1 --- Introduction S Slide 2 --- Important vs. Urgent S Slide 3 --- Time Management Matrix S Slide 4 --- Time Management Matrix Explained S Slide 5 --- Day One Results S Slide 6 --- Day Two Results S Slide 7 --- Conclusion
  3. 3. Introduction S Time Management is an essential part of everyday life. S When managing your time, it is ideal to make decisions based on what is important along with what is urgent. S There are four different types of events when you base them off of importance and urgency. 1
  4. 4. Important vs. Urgent S Important events are ones that need positive results. S Urgent events are ones that must be completed as soon as possible. S Combining urgent or not urgent events with important or not important events will help you manage your time into four quadrants within a time management matrix. 2
  5. 5. Time Management Matrix Urgent Not Urgent Important I. Important/Urgent II. Important/Not Urgent Crises; Pressing problems; Deadline-driven projects. Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities Not Important III. Not Important/Urgent IV. Not Important/Not Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 3 Notes from Professor Nankin
  6. 6. Time Management Matrix Explained S Quadrant I, Important and Urgent, contains events that are essential and need to be completed quickly. S S Quadrant II, Important and Not Urgent, contains events that are essential, but do not need to be completed right away. S S S This quadrant should be where most time is spent. Example: Writing an essay that is not due for another week. Quadrant III, Not Important and Urgent, contains events that do not need to be completed, but others seem like it is an important event. S S Example: A four page essay due the next morning. Example: Going to play basketball with friends even though you don’t want to. Quadrant IV, Not Important and Not Urgent, contains events that should be avoided at all costs. These events are distractions that are not necessary. S Example: Going to the movies because work is causing stress. 4
  7. 7. Day One Results Time Managed in Hours 4 22% 3 17% 3 Quadrant I Quadrant II Quadrant III Quadrant IV S Most time was spent in class and doing homework in a timely way. S Very little time spent focusing on “last 2 11% minute” work. S Not that much time was wasted with 9 50% distractions and peer pressured activities. 5
  8. 8. Day Two Results Time Managed in Hours 3 17% Quadrant I Quadrant II Quadrant III 2 11% Quadrant IV S Again most time was spent in class and doing homework in an organized and planned manner. 5 28% 8 44% S While less time was spend doing last minute work, more time was spent with peer pressured activities. S Less time was wasted with distractions. 6
  9. 9. Conclusion Total Time Managed in Hours Quadrant I S Ideally most time should Quadrant II be spent in Quadrant II, which it was. Quadrant III 7 19% 5 14% S However, adding up the Quadrant IV 7 20% 17 47% hours, 36 total, means that each night only contains on average six hours of sleep. S By cutting out time in 7 Quadrants III and IV, a healthy eight hours of sleep can be achieved.