Appropriate use of email

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Appropriate use of email

  1. 1. By:Jessica Fisher
  2. 2.  Advantages  Disadvantages ◦ Quick ◦ Can confuse or ◦ Convenient complicate ◦ Can be saved and easily ◦ Minimal Security retrieved ◦ Easy to have ◦ Easy to transfer files miscommunications ◦ Cheap ◦ Information Overload ◦ Efficient
  3. 3.  If the information is under a screen-length long If there needs to be an easily accessed record When the response isn’t urgent If a response isn’t necessary
  4. 4.  To berate or reprimand To fire, lay-off, or terminate To send information that might require legal action To send credit card or social security numbers When you’re angry
  5. 5.  Completeness Clarity Accuracy Promptness Conciseness Courteousness Positivism
  6. 6. EDIT!
  7. 7.  Subject Lines  Emoticons Signature  Slang Brevity  Informalities  Blind Carbon Copy Properly spelled words  Sarcasm  Grammatical ErrorsAdd Remove
  8. 8. WHEN IN DOUBT, LEAVE IT OUT
  9. 9. Questions? Comments?Feel free to email or use the comments section to leave me a note. jefishr@gmail.com
  10. 10. •Fulton-Calkins, Patsy, and Karin Stultz. Ed. Procedures and Theoryfor Administrative Professionals. 6th ed. Mason, OH: South-WesternCengage Learning, 2009. 151-166. Print.•"Know when to use email." Fastrak Consulting., 03 May 1999. Web.23 Oct 2011. <http://www.fastrak-consulting.co.uk/tactix/features/email/mail03.htm>.

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