Grimsby Institute Entry for Google Apps for Good 2014

1. Gym Registration
Corey Cross, Kelvin Jessop, Paul Chisholm &
Jake Young

2. Who, what, why & when?
Who?
This app is targeted health & leisure companies that require ways of keeping track of their members
and having a way of securing their suites from people who are not registered members.
What?
To allow companies to have a secure system which they can monitor the members.
When?
To be used when a member enters and leaves the premises making it possible to track members
visits.
Why?
To improve the entrance time by switching to a digital system, allowing information to be stored for a
later date.

3. Does this app help users?
Helping to regulate the use of the gym, preventing access from non members keeping the gym and
entire facility more safe and secure.
Allow the use of digital booking, prevent overload of facility and can be used for data analysis (E.g.
Peak times)
Allow staff to monitor the members currently in the gym and check if any equipment has been misused
and the members who were in at the time.

4. Goals
Preventing unauthorised access to gym equipment and facilities.
● Our key goal is to create a system that isn't suitable for just one gym, but
to be able to be used in any place no matter the size of the company.
● Creating a web application that will help with increasing revenue for the
smaller gyms is a crucial part of our development and we will continue to
keep that in mind.
● Create an application that is simplistic to use and will improve both safety
and speed for gym members.

5. Does the app solve problems?
Your gym is full of people using the equipment, yet you know some of them have expired
memberships and you don’t have the time to go around and check with them all.
This is costing you and your company money.
The problems we’re solving:
Saving staff time by allowing them to communicate by sending information through this app; checking
unauthorised users
Saving money by preventing unauthorised users from entering the gym.
Saving members time by allowing them to book in advance and see other bookings and a
capacity/usage at certain times.

6. Elevator Pitch
1. We’re developing a web application that will be able to control and record the traffic of users in
gyms.
2. We’re targeting smaller companies that do not use a universal system or do not have large
amounts of money to be able to invest in larger softwares.
3. Therefore we plan to create this web application that can be used from an average computer
and will need little power to be able to run, all the management will be done server side and will
only require a the administrator account that is given with the license.
4. From market research we have discovered that most smaller town gyms struggle to track their
paying members and often end up getting confused, or still use a sign in sheet which takes time
to add to a digital database causing it hard to track who is not paying.

7. User profiles

8. Alternative products
Another product that is similar to our app is
‘EZfacility’.
This app is more focused on tracking user data
from exercises, arrival times, recording any form
of information this product can adapt to.
The difference between this product and our app
is that it can be easily integrated into hardware
swipe card readers, however our app doesn’t
have as many options as the EZfacility.

9. User story
Office/admin user will be able to send information to the gym training room as
well as register new users.
Gym members can swipe their cards for ease of access and book in advance.
Combining these inputs will enable the office user to organise the gym facilities
more efficiently.

10. Application flow & user feedback
When a user visits the gym they will be presented with a form of inputting
device either this be a card reader or a keyboard to sign in manually.
This will then record the data onto the database and show the members
name on the register page for the duration of their stay.
This is when they sign out while leaving the premises.
From surveys we have found out that signing in and out should be
a fast experience and shouldn’t affect the time that the member has
in the gym so we created our application to be simple and effective as we
have integrated a system which will allow card readers to automatically
input all the users data without them having to sign in.

11. Wireframes

12. Wireframes

13. Wireframes
[Key wireframes 3/3]

14. Feasibility study
This will be achieved by our team using development languages such as
HTML,CSS,JavaScript and PHP. Hardware for swiping cards is already in place
at the gym entrance and will need to be connected to a database containing the
members information. The site will be accessed by mobile and desktop
computers for both members and office users.

15. Business Case & Pledges
We will keep a list of problems and apply them to a burndown chart to
acknowledge us if we need to work harder or polish the app. Items added to the
case are:
- JavaScript coding (more modern feel).
- Speed (avoiding slow loading times).
- Confirmation (letting the users know they’re signed in/booked).

16. Marketing Strategy
Promotion: Here we can use advertising online to help boost our reputation and e-mail gym
managers to tell them of our app that can help them.
Branding: We can apply our branding to letter/flyers, ads that are posted online and even to gym
products.
Research: Our research concluded that most gym users use mobile apps to track their fitness and
stats, which lead to the idea of bookings to see who is in the gym.
Data analysis: By categorising gyms we can see what gyms find our app useful and others to locate
improvements, as well as using the results to improve distribution.

17. Wildcard
Our app will be tested and implemented at the Grimsby Institute Further and
Higher Education; the project fits into our assignments.
The app is design and created by the development team ‘The big bang
theorists’.
The application is being licensed to Grimsby Institute Sports Centre once
development has finished and this will be the first public test, any bugs and
issues will be addressed at this point.