SlideShare a Scribd company logo
1 of 52
Business English ,[object Object],[object Object]
Business Letters
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Overview of Letter Parts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Dateline and Letter Address ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],One space before Zip Code Include personal title
Salutation ,[object Object],[object Object],[object Object],No punctuation following the salutation
Proper Salutations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Letter Parts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Block Letter Style ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Letter Placement Table
Centering Letter on Page File  Page setup Layout tab Vertical alignment Center
Print Preview ,[object Object],[object Object]
Steps to Creating a Letter ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Detail ,[object Object],[object Object],[object Object],[object Object]
Format ,[object Object],[object Object]
Format ,[object Object],[object Object],[object Object]
Sample: Business letter  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Letters and Memos ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Business Memo
Memo ,[object Object]
What is a memo? ,[object Object],[object Object],[object Object],[object Object]
Memo versus Letter ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Memo: Audience and Purpose ,[object Object],[object Object]
Format ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Format, con’t ,[object Object],[object Object],[object Object]
Format, con’t ,[object Object],[object Object],[object Object]
Format, con’t ,[object Object],[object Object],[object Object],[object Object],[object Object]
Format, con’t ,[object Object],[object Object],[object Object],[object Object],[object Object]
Format, con’t ,[object Object],[object Object],[object Object]
Styles notes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keep in mind ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Memo assignment/Presentation ,[object Object],[object Object],[object Object],[object Object],[object Object]
Memo: Parts of a Memo ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Parts of a Memo ,[object Object],[object Object],Heading
In the heading, be Sure to…  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Heading Segment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Memo Heading ,[object Object],[object Object],[object Object],[object Object]
Business Memo ,[object Object],[object Object],purpose of  writer needs of  reader ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Or Both
Opening Segment ,[object Object]
Opening ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Context ,[object Object],[object Object],[object Object]
Task Segment ,[object Object],[object Object],[object Object],[object Object],[object Object]
Summary Segment ,[object Object]
Summary  (for longer than 1 page) ,[object Object],[object Object],[object Object],[object Object],[object Object]
Discussion Segments ,[object Object]
Discussion ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Closing Segment ,[object Object],[object Object]
Closing ,[object Object],[object Object],[object Object],[object Object]
Attachments ,[object Object],[object Object]
Dear Sophia:  It was great talking to you on the phone the other day, and I want to confirm the arrangements we made for the fashion shoot.  As we briefly discussed, the shoot will feature all of your upcoming Spring Kuku Designs collection, and we will be using the Central Park Zoo for our location. We are supplying all models, props and equipment, and we will be picking up all clothing from you on September 25 -- a list of which you will be sending me this week (as we arranged).  I will call you as soon as I receive your clothing list. At that time, I would love for us to have lunch together. Looking forward to hearing from you.  Yours truly,  Pat Klodowsky  <or insert signature> cc: Max Photo Inc. Encl: Detailed location site for shooting  TO:  FROM:  DATE:  SUBJECT:  Sophia Hawkins, Fashion Director, Kuku Designs  Pat Klodowsky, Editor, BeeBop Magazine  September 10, 1994  Fashion shoot on October 3, 1994
To: Robert Smith,Manager  From: Dina Hu, Secretary Subject: Reply to Our Inquiry for Jinhua Hams Date: June 25, 2007 There was a call for you from Chen Shengde, Assistant Manager of Jinhua Ham Company. He says they have received our inquiry about supply and price of Jinhua hams. He quotes as follows: 1. They can supply to us superior hams,packed in in standard export cardboard cartons. The quantity is five thousand metric tons. 2. The price is US $ xxx per metric ton, free alongside ship, Ningbo. 3. Two weeks after they received the letter of credit, they will send them by the first available ship to our country direct. 4. 100% by irrevocable and confirmed letter of credit to be opened in their favor through one A1 bank in Singapore and to be drawn at sight. Please call me (ext. 8970) if you have any questions.

More Related Content

What's hot

Business Communication: Chap 2 -business writing
Business Communication: Chap 2  -business writingBusiness Communication: Chap 2  -business writing
Business Communication: Chap 2 -business writing
Brenda Rachel Marie
 
Formal Letter Writing
Formal Letter WritingFormal Letter Writing
Formal Letter Writing
jay8
 
Effective Business Writing
Effective Business WritingEffective Business Writing
Effective Business Writing
Paimlu
 

What's hot (20)

Memo
MemoMemo
Memo
 
Business Communication: Chap 2 -business writing
Business Communication: Chap 2  -business writingBusiness Communication: Chap 2  -business writing
Business Communication: Chap 2 -business writing
 
Minutes of meeting
Minutes of meetingMinutes of meeting
Minutes of meeting
 
13 Memorandum Unuruu
13 Memorandum Unuruu13 Memorandum Unuruu
13 Memorandum Unuruu
 
Parts of letter
Parts of letterParts of letter
Parts of letter
 
Ppt on Business letters and its types
Ppt on Business letters and its types Ppt on Business letters and its types
Ppt on Business letters and its types
 
Memo writing
Memo writingMemo writing
Memo writing
 
Chat Room | Pakistani Chat Room only on Gupshupcorner.com
Chat Room | Pakistani Chat Room only on Gupshupcorner.comChat Room | Pakistani Chat Room only on Gupshupcorner.com
Chat Room | Pakistani Chat Room only on Gupshupcorner.com
 
Formal Letter Writing
Formal Letter WritingFormal Letter Writing
Formal Letter Writing
 
Writing Effective Communication, Memos and Letters
Writing Effective Communication, Memos and LettersWriting Effective Communication, Memos and Letters
Writing Effective Communication, Memos and Letters
 
How To Write A Memo
How To Write A MemoHow To Write A Memo
How To Write A Memo
 
Memos, emails and text. ppt
Memos, emails and text. pptMemos, emails and text. ppt
Memos, emails and text. ppt
 
Basic types of communication
Basic types of communication Basic types of communication
Basic types of communication
 
Parts of a business letter
Parts of a business letterParts of a business letter
Parts of a business letter
 
Memo Writing
Memo WritingMemo Writing
Memo Writing
 
Business Correspondence
Business CorrespondenceBusiness Correspondence
Business Correspondence
 
Employment Communication.pptx
Employment Communication.pptxEmployment Communication.pptx
Employment Communication.pptx
 
Letters & memos presentation
Letters & memos presentationLetters & memos presentation
Letters & memos presentation
 
Effective Business Writing
Effective Business WritingEffective Business Writing
Effective Business Writing
 
Letter writing
Letter writingLetter writing
Letter writing
 

Viewers also liked

Writing an effective application letter
Writing an effective application letterWriting an effective application letter
Writing an effective application letter
Jet Hokin Paclar
 
Memos, Letters and Email Correspondence
Memos, Letters and Email CorrespondenceMemos, Letters and Email Correspondence
Memos, Letters and Email Correspondence
Prof S
 
Application letter
Application letterApplication letter
Application letter
Alex Remegio
 
Sample Memorandum
Sample MemorandumSample Memorandum
Sample Memorandum
tpresley
 
Memo or Email?
Memo or Email?Memo or Email?
Memo or Email?
Tiffiany
 

Viewers also liked (20)

Memo
MemoMemo
Memo
 
Real Application Letter
Real Application LetterReal Application Letter
Real Application Letter
 
Memorandum
MemorandumMemorandum
Memorandum
 
Lecture 04 writing a memorandum
Lecture 04 writing a memorandumLecture 04 writing a memorandum
Lecture 04 writing a memorandum
 
Business english first meeting
Business english first meetingBusiness english first meeting
Business english first meeting
 
Best Practices for Effective Written Correspondence
Best Practices for Effective Written CorrespondenceBest Practices for Effective Written Correspondence
Best Practices for Effective Written Correspondence
 
Résumé and Application Letter
Résumé and Application LetterRésumé and Application Letter
Résumé and Application Letter
 
My Morning Routine
My Morning RoutineMy Morning Routine
My Morning Routine
 
6th Grade Common Core Vocabulary for Visual Art
6th Grade Common Core Vocabulary for Visual Art6th Grade Common Core Vocabulary for Visual Art
6th Grade Common Core Vocabulary for Visual Art
 
Writing an effective application letter
Writing an effective application letterWriting an effective application letter
Writing an effective application letter
 
writing an effective resume and application letter
writing an effective resume and application letterwriting an effective resume and application letter
writing an effective resume and application letter
 
Memos, Letters and Email Correspondence
Memos, Letters and Email CorrespondenceMemos, Letters and Email Correspondence
Memos, Letters and Email Correspondence
 
Writing a memo, letter, and e mail
Writing a memo, letter, and e mailWriting a memo, letter, and e mail
Writing a memo, letter, and e mail
 
Prepare a note on business correspondence and strategies required for writing...
Prepare a note on business correspondence and strategies required for writing...Prepare a note on business correspondence and strategies required for writing...
Prepare a note on business correspondence and strategies required for writing...
 
Application Letters
Application LettersApplication Letters
Application Letters
 
Application letter
Application letterApplication letter
Application letter
 
Application Letter
Application LetterApplication Letter
Application Letter
 
Sample Memorandum
Sample MemorandumSample Memorandum
Sample Memorandum
 
Teachers Application Letter
Teachers Application LetterTeachers Application Letter
Teachers Application Letter
 
Memo or Email?
Memo or Email?Memo or Email?
Memo or Email?
 

Similar to Brw Memo & Letter Lect[1]. 3

Notes managerial communication 3 business correspondence and report writing ...
Notes managerial communication  3 business correspondence and report writing ...Notes managerial communication  3 business correspondence and report writing ...
Notes managerial communication 3 business correspondence and report writing ...
Babasab Patil
 
GE-PC-sddsssssssssssssssssssssssssssssss
GE-PC-sddsssssssssssssssssssssssssssssssGE-PC-sddsssssssssssssssssssssssssssssss
GE-PC-sddsssssssssssssssssssssssssssssss
ZedricMauricio
 
Business letter (2)
Business letter (2)Business letter (2)
Business letter (2)
importerss
 
12_Business_Letters_ppt.ppt
12_Business_Letters_ppt.ppt12_Business_Letters_ppt.ppt
12_Business_Letters_ppt.ppt
ssuserbea996
 

Similar to Brw Memo & Letter Lect[1]. 3 (20)

Coech4topic2slideshow
Coech4topic2slideshowCoech4topic2slideshow
Coech4topic2slideshow
 
Effective business writing skills.pptx
Effective business writing skills.pptxEffective business writing skills.pptx
Effective business writing skills.pptx
 
English 106b business correspondence
English 106b business correspondenceEnglish 106b business correspondence
English 106b business correspondence
 
Business correspondence by vanitha balakrishnan
Business correspondence by vanitha balakrishnanBusiness correspondence by vanitha balakrishnan
Business correspondence by vanitha balakrishnan
 
Notes managerial communication 3 business correspondence and report writing ...
Notes managerial communication  3 business correspondence and report writing ...Notes managerial communication  3 business correspondence and report writing ...
Notes managerial communication 3 business correspondence and report writing ...
 
business letters and repots module mc.pptx
business letters and repots module mc.pptxbusiness letters and repots module mc.pptx
business letters and repots module mc.pptx
 
Reportwriting And Business letter Writing Presentation
Reportwriting And Business letter Writing PresentationReportwriting And Business letter Writing Presentation
Reportwriting And Business letter Writing Presentation
 
GE-PC-sddsssssssssssssssssssssssssssssss
GE-PC-sddsssssssssssssssssssssssssssssssGE-PC-sddsssssssssssssssssssssssssssssss
GE-PC-sddsssssssssssssssssssssssssssssss
 
Letter writing
Letter writingLetter writing
Letter writing
 
5. business-letter-writing
5. business-letter-writing5. business-letter-writing
5. business-letter-writing
 
Business letters
Business lettersBusiness letters
Business letters
 
Writing a Business Letter in different models .ppt
Writing a Business Letter in different models .pptWriting a Business Letter in different models .ppt
Writing a Business Letter in different models .ppt
 
3 Business Letter Erd, Zol, Javz
3 Business Letter Erd, Zol, Javz3 Business Letter Erd, Zol, Javz
3 Business Letter Erd, Zol, Javz
 
Business letter (2)
Business letter (2)Business letter (2)
Business letter (2)
 
Methods of written communication
Methods of written communicationMethods of written communication
Methods of written communication
 
Letter writing business letters
Letter writing   business lettersLetter writing   business letters
Letter writing business letters
 
Business letter-ppt
Business letter-pptBusiness letter-ppt
Business letter-ppt
 
Business letters in english
Business letters in englishBusiness letters in english
Business letters in english
 
Business letters in english
Business letters in englishBusiness letters in english
Business letters in english
 
12_Business_Letters_ppt.ppt
12_Business_Letters_ppt.ppt12_Business_Letters_ppt.ppt
12_Business_Letters_ppt.ppt
 

Recently uploaded

Spellings Wk 3 English CAPS CARES Please Practise
Spellings Wk 3 English CAPS CARES Please PractiseSpellings Wk 3 English CAPS CARES Please Practise
Spellings Wk 3 English CAPS CARES Please Practise
AnaAcapella
 
Activity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdfActivity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdf
ciinovamais
 
1029 - Danh muc Sach Giao Khoa 10 . pdf
1029 -  Danh muc Sach Giao Khoa 10 . pdf1029 -  Danh muc Sach Giao Khoa 10 . pdf
1029 - Danh muc Sach Giao Khoa 10 . pdf
QucHHunhnh
 
1029-Danh muc Sach Giao Khoa khoi 6.pdf
1029-Danh muc Sach Giao Khoa khoi  6.pdf1029-Danh muc Sach Giao Khoa khoi  6.pdf
1029-Danh muc Sach Giao Khoa khoi 6.pdf
QucHHunhnh
 
Vishram Singh - Textbook of Anatomy Upper Limb and Thorax.. Volume 1 (1).pdf
Vishram Singh - Textbook of Anatomy  Upper Limb and Thorax.. Volume 1 (1).pdfVishram Singh - Textbook of Anatomy  Upper Limb and Thorax.. Volume 1 (1).pdf
Vishram Singh - Textbook of Anatomy Upper Limb and Thorax.. Volume 1 (1).pdf
ssuserdda66b
 

Recently uploaded (20)

Towards a code of practice for AI in AT.pptx
Towards a code of practice for AI in AT.pptxTowards a code of practice for AI in AT.pptx
Towards a code of practice for AI in AT.pptx
 
Spellings Wk 3 English CAPS CARES Please Practise
Spellings Wk 3 English CAPS CARES Please PractiseSpellings Wk 3 English CAPS CARES Please Practise
Spellings Wk 3 English CAPS CARES Please Practise
 
Mixin Classes in Odoo 17 How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17  How to Extend Models Using Mixin ClassesMixin Classes in Odoo 17  How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17 How to Extend Models Using Mixin Classes
 
Activity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdfActivity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdf
 
Understanding Accommodations and Modifications
Understanding  Accommodations and ModificationsUnderstanding  Accommodations and Modifications
Understanding Accommodations and Modifications
 
This PowerPoint helps students to consider the concept of infinity.
This PowerPoint helps students to consider the concept of infinity.This PowerPoint helps students to consider the concept of infinity.
This PowerPoint helps students to consider the concept of infinity.
 
Google Gemini An AI Revolution in Education.pptx
Google Gemini An AI Revolution in Education.pptxGoogle Gemini An AI Revolution in Education.pptx
Google Gemini An AI Revolution in Education.pptx
 
Accessible Digital Futures project (20/03/2024)
Accessible Digital Futures project (20/03/2024)Accessible Digital Futures project (20/03/2024)
Accessible Digital Futures project (20/03/2024)
 
FSB Advising Checklist - Orientation 2024
FSB Advising Checklist - Orientation 2024FSB Advising Checklist - Orientation 2024
FSB Advising Checklist - Orientation 2024
 
SKILL OF INTRODUCING THE LESSON MICRO SKILLS.pptx
SKILL OF INTRODUCING THE LESSON MICRO SKILLS.pptxSKILL OF INTRODUCING THE LESSON MICRO SKILLS.pptx
SKILL OF INTRODUCING THE LESSON MICRO SKILLS.pptx
 
1029 - Danh muc Sach Giao Khoa 10 . pdf
1029 -  Danh muc Sach Giao Khoa 10 . pdf1029 -  Danh muc Sach Giao Khoa 10 . pdf
1029 - Danh muc Sach Giao Khoa 10 . pdf
 
How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17
 
Dyslexia AI Workshop for Slideshare.pptx
Dyslexia AI Workshop for Slideshare.pptxDyslexia AI Workshop for Slideshare.pptx
Dyslexia AI Workshop for Slideshare.pptx
 
Graduate Outcomes Presentation Slides - English
Graduate Outcomes Presentation Slides - EnglishGraduate Outcomes Presentation Slides - English
Graduate Outcomes Presentation Slides - English
 
1029-Danh muc Sach Giao Khoa khoi 6.pdf
1029-Danh muc Sach Giao Khoa khoi  6.pdf1029-Danh muc Sach Giao Khoa khoi  6.pdf
1029-Danh muc Sach Giao Khoa khoi 6.pdf
 
Vishram Singh - Textbook of Anatomy Upper Limb and Thorax.. Volume 1 (1).pdf
Vishram Singh - Textbook of Anatomy  Upper Limb and Thorax.. Volume 1 (1).pdfVishram Singh - Textbook of Anatomy  Upper Limb and Thorax.. Volume 1 (1).pdf
Vishram Singh - Textbook of Anatomy Upper Limb and Thorax.. Volume 1 (1).pdf
 
ICT Role in 21st Century Education & its Challenges.pptx
ICT Role in 21st Century Education & its Challenges.pptxICT Role in 21st Century Education & its Challenges.pptx
ICT Role in 21st Century Education & its Challenges.pptx
 
Kodo Millet PPT made by Ghanshyam bairwa college of Agriculture kumher bhara...
Kodo Millet  PPT made by Ghanshyam bairwa college of Agriculture kumher bhara...Kodo Millet  PPT made by Ghanshyam bairwa college of Agriculture kumher bhara...
Kodo Millet PPT made by Ghanshyam bairwa college of Agriculture kumher bhara...
 
Unit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptxUnit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptx
 
Single or Multiple melodic lines structure
Single or Multiple melodic lines structureSingle or Multiple melodic lines structure
Single or Multiple melodic lines structure
 

Brw Memo & Letter Lect[1]. 3

  • 1.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8.
  • 9.
  • 10.
  • 11. Centering Letter on Page File Page setup Layout tab Vertical alignment Center
  • 12.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25.
  • 26.
  • 27.
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33.
  • 34.
  • 35.
  • 36.
  • 37.
  • 38.
  • 39.
  • 40.
  • 41.
  • 42.
  • 43.
  • 44.
  • 45.
  • 46.
  • 47.
  • 48.
  • 49.
  • 50.
  • 51. Dear Sophia: It was great talking to you on the phone the other day, and I want to confirm the arrangements we made for the fashion shoot. As we briefly discussed, the shoot will feature all of your upcoming Spring Kuku Designs collection, and we will be using the Central Park Zoo for our location. We are supplying all models, props and equipment, and we will be picking up all clothing from you on September 25 -- a list of which you will be sending me this week (as we arranged). I will call you as soon as I receive your clothing list. At that time, I would love for us to have lunch together. Looking forward to hearing from you. Yours truly, Pat Klodowsky <or insert signature> cc: Max Photo Inc. Encl: Detailed location site for shooting TO: FROM: DATE: SUBJECT: Sophia Hawkins, Fashion Director, Kuku Designs Pat Klodowsky, Editor, BeeBop Magazine September 10, 1994 Fashion shoot on October 3, 1994
  • 52. To: Robert Smith,Manager From: Dina Hu, Secretary Subject: Reply to Our Inquiry for Jinhua Hams Date: June 25, 2007 There was a call for you from Chen Shengde, Assistant Manager of Jinhua Ham Company. He says they have received our inquiry about supply and price of Jinhua hams. He quotes as follows: 1. They can supply to us superior hams,packed in in standard export cardboard cartons. The quantity is five thousand metric tons. 2. The price is US $ xxx per metric ton, free alongside ship, Ningbo. 3. Two weeks after they received the letter of credit, they will send them by the first available ship to our country direct. 4. 100% by irrevocable and confirmed letter of credit to be opened in their favor through one A1 bank in Singapore and to be drawn at sight. Please call me (ext. 8970) if you have any questions.