SlideShare a Scribd company logo
1 of 25
Writing an Effective
Application Letter
Its Parts, Forms and Content
PARTS
-Heading
- Date Line
- Inside Address
- Salutation
- Body
- Complimentary
Close
- Signature Line
- Notations
Heading or Letterhead
• Information about the Writer
• Address, contact number, e-mail address
• Example:
Blk. 15, Lot 11, Zone 7,
Target Range, Patag
9000 Cagayan de Oro City
jpaclar26@gmail.com
Dateline
• Date when the letter is written or when the
letter should be received by the addressee
• Can be in Normal or Military Style
• Example:
July 07, 2014
Or
07 July 2014
Inside Address
• Information about the addressee
• Title, name, position and address
• Example:
Ms. K Marie D. Zambas
Acting Principal
Kong Hua School
Kauswagan
9000 Cagayan de Oro City
Inside Address
• Mr. – for a man with unknown title. Ex. Mr. Jet
Hokin Paclar
• Ms./ Miss- for a woman who is unmarried or
with undetermined civil status or title. Ex. Ms.
Maria Yu
• Mrs.- for a married woman. Ex. Mrs. Rosa Lim
• Dr. (Initial)/PhD (Final)- for man or woman with
doctor’s degree. Ex. Dr. Rodulfo dela Cruz or
Rodulfo dela Cruz, PhD
• Honorable/Hon.- for high government officials.
Ex. Hon. Oscar Moreno
Salutation
• Two lines below the inside address, uses a colon
(formal) or comma (informal)
• Salutes the reader
• Example:
• Sir/Madam:- for top ranking officials, group
addressee or for unknown addressee.
• My dear Sir:/My dear Madam:- highly formal
• Dear Sir:/Dear Madam:/ Dear Dr.:- formal
• Mr. Paclar,/Ms. Zambas,/Dr. Cruz,- personal
• Dear Jet,/ Jet,/ Hi, Jet/ Hello Bibi,- informal
Dear Ms. Du:
Body
• Longest part
• Contains your message
• Should posses the 8C’s in an effective letter
• Example later
Complimentary Close
• Consist of two or three words expressions
that observes a degree of formality
• Example:
• Very respectfully yours,- most formal
• Respectfully yours,/Very truly yours,- more
formal
• Truly your,/Sincerely yours,- formal
• Friendly yours,/Always,/ Sincerely,/Lovingly
yours,- informal
Respectfully yours,
Signature Line
• Two to four spaces after the Complimentary
Close
Respectfully yours,
Jet Hokin Paclar
Notations
• May be one or two or all of the following:
- Letter Sender and typist or transcriber
Elena Ramos (sender) and Ofelia Ruiz (typist)
ER/OR, ER-OR, ER:OR
- Enclosure/s- attachments
ER/OR
Enc.
1. Résumé
2. 4 2x2 pictures
- Postscript or P.S.
FORMS
-Full Block
-Modified Block
- Semi Block
Full Block Format
• Align Left
• No indention
Modified Full Block Format
• Letterhead, Dateline,
Complimentary Close,
Signature and
Notations are on
Right side
• No Indentions
Semi Block Format
• Letterhead, Dateline,
Complimentary Close,
Signature and
Notations are Align
Right
• With Indentions
CONTENTS
8C’s of Letter Writing
- Clarity
- Conciseness
- Consideration
- Courtesy
- Concreteness
- Cheerfulness
- Correctness
- Character
Clarity
• Clarity- ideas are clear and logical
What do you
want to say?
Conciseness
• Conciseness- direct to the point, “the shorter
the better.”
When will you
present your
point?
Consideration
• Consideration- uses the “you” approach
What’s in it
for the
reader?
Courtesy
• Courtesy- respects the reader
How will you
please your
reader?
Concreteness
• Concreteness- uses vivid words
How
accurate are
your words?
Cheerfulness
• Cheerfulness- optimistic in tone
How hopeful
are you?
Character
• Character- provides a window to the writers
soul
Who are you
in your
letter?
The 8C’s of Letter Writing
• Clarity- ideas are clear and logical
• Conciseness- direct to the point
• Consideration- uses the “you” perspective
• Courtesy- respects the reader
• Concreteness- uses vivid words
• Cheerfulness- optimistic in tone
• Correctness- free from any mistake
• Character- provides a window to the writers soul
S
a
m
p
l
e

More Related Content

What's hot

RESUME PREPRATION , RESUME WRITING
RESUME PREPRATION , RESUME WRITINGRESUME PREPRATION , RESUME WRITING
RESUME PREPRATION , RESUME WRITINGRavikant Sharma
 
The Writing Process Powerpoint
The Writing Process PowerpointThe Writing Process Powerpoint
The Writing Process Powerpointweigansm
 
An Introduction to Essay: Its Parts and Kinds
An Introduction to Essay: Its Parts and KindsAn Introduction to Essay: Its Parts and Kinds
An Introduction to Essay: Its Parts and KindsCecilia Manago
 
Employment Application Letter
Employment Application LetterEmployment Application Letter
Employment Application LetterShin Chan
 
Resume writing ppt presentation
Resume writing ppt presentationResume writing ppt presentation
Resume writing ppt presentationctccareer
 
Essential elements of resume writing
Essential elements of resume writingEssential elements of resume writing
Essential elements of resume writingEmily Flositz, MA
 
Ccpd cover-letter-ppt
Ccpd cover-letter-pptCcpd cover-letter-ppt
Ccpd cover-letter-pptIaGioshvili1
 
Resume and CV (Presentation)
Resume and CV (Presentation)Resume and CV (Presentation)
Resume and CV (Presentation)Md. Sirajul Islam
 
job application letter
job application letterjob application letter
job application letteraishah
 
Rules In Capitalization And Punctuation
Rules In  Capitalization And  PunctuationRules In  Capitalization And  Punctuation
Rules In Capitalization And PunctuationDraizelle Sexon
 
How to write an effective c.v
How to write an effective c.vHow to write an effective c.v
How to write an effective c.vNanda Palit
 
Letter format
Letter formatLetter format
Letter formatJGHS01
 
How To Write a Business/Formal Letter
How To Write a Business/Formal LetterHow To Write a Business/Formal Letter
How To Write a Business/Formal LetterGenevieve Oh
 

What's hot (20)

RESUME PREPRATION , RESUME WRITING
RESUME PREPRATION , RESUME WRITINGRESUME PREPRATION , RESUME WRITING
RESUME PREPRATION , RESUME WRITING
 
The Writing Process Powerpoint
The Writing Process PowerpointThe Writing Process Powerpoint
The Writing Process Powerpoint
 
An Introduction to Essay: Its Parts and Kinds
An Introduction to Essay: Its Parts and KindsAn Introduction to Essay: Its Parts and Kinds
An Introduction to Essay: Its Parts and Kinds
 
Cover letter ppt.
Cover letter ppt.Cover letter ppt.
Cover letter ppt.
 
Employment Application Letter
Employment Application LetterEmployment Application Letter
Employment Application Letter
 
Resume writing ppt presentation
Resume writing ppt presentationResume writing ppt presentation
Resume writing ppt presentation
 
Resume writing ppt
Resume writing ppt Resume writing ppt
Resume writing ppt
 
Résumé and Application Letter
Résumé and Application LetterRésumé and Application Letter
Résumé and Application Letter
 
Job interview
Job interviewJob interview
Job interview
 
Essential elements of resume writing
Essential elements of resume writingEssential elements of resume writing
Essential elements of resume writing
 
Ccpd cover-letter-ppt
Ccpd cover-letter-pptCcpd cover-letter-ppt
Ccpd cover-letter-ppt
 
Essay-writing
Essay-writingEssay-writing
Essay-writing
 
Resume and CV (Presentation)
Resume and CV (Presentation)Resume and CV (Presentation)
Resume and CV (Presentation)
 
job application letter
job application letterjob application letter
job application letter
 
Rules In Capitalization And Punctuation
Rules In  Capitalization And  PunctuationRules In  Capitalization And  Punctuation
Rules In Capitalization And Punctuation
 
How to write an effective c.v
How to write an effective c.vHow to write an effective c.v
How to write an effective c.v
 
Letter format
Letter formatLetter format
Letter format
 
Resumes
ResumesResumes
Resumes
 
Resume
Resume Resume
Resume
 
How To Write a Business/Formal Letter
How To Write a Business/Formal LetterHow To Write a Business/Formal Letter
How To Write a Business/Formal Letter
 

Viewers also liked

Teachers Application Letter
Teachers Application LetterTeachers Application Letter
Teachers Application Letterlspu
 
Application Letter (Semi Block Style )
Application Letter (Semi Block Style )Application Letter (Semi Block Style )
Application Letter (Semi Block Style )JiLlen Shin Eunkamei
 
Job applications
Job applicationsJob applications
Job applicationskzabowski
 
Job application letters & resume
Job application letters & resumeJob application letters & resume
Job application letters & resumeshakil2604
 
Presentation
PresentationPresentation
Presentationlspu
 
Reading and Writing with Fanfiction
Reading and Writing with FanfictionReading and Writing with Fanfiction
Reading and Writing with Fanfictionjirojima
 
Editable iran power point map with capital and flag templates slides outlines...
Editable iran power point map with capital and flag templates slides outlines...Editable iran power point map with capital and flag templates slides outlines...
Editable iran power point map with capital and flag templates slides outlines...SlideTeam.net
 
Bank clerk cover letter
Bank clerk cover letterBank clerk cover letter
Bank clerk cover letterlillyrodham
 
Job Hunting (Application Letter)
Job Hunting (Application Letter)Job Hunting (Application Letter)
Job Hunting (Application Letter)Jesseca Montemor
 
Job application and cv writing
Job application and cv writingJob application and cv writing
Job application and cv writingVishal N. Lokhande
 
Staff accountant cover letter
Staff accountant cover letterStaff accountant cover letter
Staff accountant cover letterjessewhite182
 
Job search strategy
Job search strategyJob search strategy
Job search strategyAnnie Cerone
 
Job Market Skills (JMS) Program - Resumes and Letters
Job Market Skills (JMS) Program - Resumes and LettersJob Market Skills (JMS) Program - Resumes and Letters
Job Market Skills (JMS) Program - Resumes and LettersAnnie Cerone
 

Viewers also liked (20)

Real Application Letter
Real Application LetterReal Application Letter
Real Application Letter
 
Vacancy letter
Vacancy letterVacancy letter
Vacancy letter
 
Teachers Application Letter
Teachers Application LetterTeachers Application Letter
Teachers Application Letter
 
Application Letter (Semi Block Style )
Application Letter (Semi Block Style )Application Letter (Semi Block Style )
Application Letter (Semi Block Style )
 
Job applications
Job applicationsJob applications
Job applications
 
Application Letter
Application LetterApplication Letter
Application Letter
 
Job application letters & resume
Job application letters & resumeJob application letters & resume
Job application letters & resume
 
Presentation
PresentationPresentation
Presentation
 
Cover letter sb_students_
Cover letter sb_students_Cover letter sb_students_
Cover letter sb_students_
 
Reading and Writing with Fanfiction
Reading and Writing with FanfictionReading and Writing with Fanfiction
Reading and Writing with Fanfiction
 
Editable iran power point map with capital and flag templates slides outlines...
Editable iran power point map with capital and flag templates slides outlines...Editable iran power point map with capital and flag templates slides outlines...
Editable iran power point map with capital and flag templates slides outlines...
 
Bank clerk cover letter
Bank clerk cover letterBank clerk cover letter
Bank clerk cover letter
 
Job Hunting (Application Letter)
Job Hunting (Application Letter)Job Hunting (Application Letter)
Job Hunting (Application Letter)
 
Teller cover letter
Teller cover letterTeller cover letter
Teller cover letter
 
Bar staff cover letter
Bar staff cover letterBar staff cover letter
Bar staff cover letter
 
Job application and cv writing
Job application and cv writingJob application and cv writing
Job application and cv writing
 
Cover Letter
Cover LetterCover Letter
Cover Letter
 
Staff accountant cover letter
Staff accountant cover letterStaff accountant cover letter
Staff accountant cover letter
 
Job search strategy
Job search strategyJob search strategy
Job search strategy
 
Job Market Skills (JMS) Program - Resumes and Letters
Job Market Skills (JMS) Program - Resumes and LettersJob Market Skills (JMS) Program - Resumes and Letters
Job Market Skills (JMS) Program - Resumes and Letters
 

Similar to Writing an effective application letter

Business letters Dr. P. Pirakatheeswari
Business letters   Dr. P. PirakatheeswariBusiness letters   Dr. P. Pirakatheeswari
Business letters Dr. P. PirakatheeswariDrPirakatheeswariP
 
HOW TO WRITE A FORMAL LETTER.pptx
HOW TO WRITE A FORMAL LETTER.pptxHOW TO WRITE A FORMAL LETTER.pptx
HOW TO WRITE A FORMAL LETTER.pptxWladimirSolo
 
Parts of a business letter.ppt
Parts of a business letter.pptParts of a business letter.ppt
Parts of a business letter.pptalamzeb101
 
Letter writting usman
Letter writting usmanLetter writting usman
Letter writting usmanDiya Razzaq
 
Letter writting usman
Letter writting usmanLetter writting usman
Letter writting usmanDiya Razzaq
 
Modern letter writing- by Dra. Daniela Zabala
Modern letter writing- by Dra. Daniela ZabalaModern letter writing- by Dra. Daniela Zabala
Modern letter writing- by Dra. Daniela ZabalaAdela Perez del Viso
 
Anthropology: Resume & Cover Letter
Anthropology: Resume & Cover Letter Anthropology: Resume & Cover Letter
Anthropology: Resume & Cover Letter SSU Career Services
 
Letter writing presentation
Letter writing presentationLetter writing presentation
Letter writing presentationAyman Batool
 
E4 business letter
E4 business letterE4 business letter
E4 business letterhmfowler
 
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdf
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdfWriting-the-Cover-Letter-and-Curriculum-Vitae.pdf
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdfollitsacsicnarf
 

Similar to Writing an effective application letter (16)

Letter writting
Letter writtingLetter writting
Letter writting
 
Bcom 1 year letter writing
Bcom 1 year letter writingBcom 1 year letter writing
Bcom 1 year letter writing
 
Requestingreferences
RequestingreferencesRequestingreferences
Requestingreferences
 
Letter writing
Letter writingLetter writing
Letter writing
 
Business letters Dr. P. Pirakatheeswari
Business letters   Dr. P. PirakatheeswariBusiness letters   Dr. P. Pirakatheeswari
Business letters Dr. P. Pirakatheeswari
 
HOW TO WRITE A FORMAL LETTER.pptx
HOW TO WRITE A FORMAL LETTER.pptxHOW TO WRITE A FORMAL LETTER.pptx
HOW TO WRITE A FORMAL LETTER.pptx
 
Type of letter
Type of letterType of letter
Type of letter
 
Parts of a business letter.ppt
Parts of a business letter.pptParts of a business letter.ppt
Parts of a business letter.ppt
 
Letter writting usman
Letter writting usmanLetter writting usman
Letter writting usman
 
Letter writting usman
Letter writting usmanLetter writting usman
Letter writting usman
 
Modern letter writing- by Dra. Daniela Zabala
Modern letter writing- by Dra. Daniela ZabalaModern letter writing- by Dra. Daniela Zabala
Modern letter writing- by Dra. Daniela Zabala
 
Anthropology: Resume & Cover Letter
Anthropology: Resume & Cover Letter Anthropology: Resume & Cover Letter
Anthropology: Resume & Cover Letter
 
Letter writing presentation
Letter writing presentationLetter writing presentation
Letter writing presentation
 
Clase grabada formal writing 1
Clase grabada formal writing 1Clase grabada formal writing 1
Clase grabada formal writing 1
 
E4 business letter
E4 business letterE4 business letter
E4 business letter
 
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdf
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdfWriting-the-Cover-Letter-and-Curriculum-Vitae.pdf
Writing-the-Cover-Letter-and-Curriculum-Vitae.pdf
 

Recently uploaded

Transaction Management in Database Management System
Transaction Management in Database Management SystemTransaction Management in Database Management System
Transaction Management in Database Management SystemChristalin Nelson
 
MS4 level being good citizen -imperative- (1) (1).pdf
MS4 level   being good citizen -imperative- (1) (1).pdfMS4 level   being good citizen -imperative- (1) (1).pdf
MS4 level being good citizen -imperative- (1) (1).pdfMr Bounab Samir
 
How to Make a Duplicate of Your Odoo 17 Database
How to Make a Duplicate of Your Odoo 17 DatabaseHow to Make a Duplicate of Your Odoo 17 Database
How to Make a Duplicate of Your Odoo 17 DatabaseCeline George
 
4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptxmary850239
 
Scientific Writing :Research Discourse
Scientific  Writing :Research  DiscourseScientific  Writing :Research  Discourse
Scientific Writing :Research DiscourseAnita GoswamiGiri
 
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...Team Lead Succeed – Helping you and your team achieve high-performance teamwo...
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...Association for Project Management
 
Grade Three -ELLNA-REVIEWER-ENGLISH.pptx
Grade Three -ELLNA-REVIEWER-ENGLISH.pptxGrade Three -ELLNA-REVIEWER-ENGLISH.pptx
Grade Three -ELLNA-REVIEWER-ENGLISH.pptxkarenfajardo43
 
ClimART Action | eTwinning Project
ClimART Action    |    eTwinning ProjectClimART Action    |    eTwinning Project
ClimART Action | eTwinning Projectjordimapav
 
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptx
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptxQ4-PPT-Music9_Lesson-1-Romantic-Opera.pptx
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptxlancelewisportillo
 
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...DhatriParmar
 
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...DhatriParmar
 
Concurrency Control in Database Management system
Concurrency Control in Database Management systemConcurrency Control in Database Management system
Concurrency Control in Database Management systemChristalin Nelson
 
Active Learning Strategies (in short ALS).pdf
Active Learning Strategies (in short ALS).pdfActive Learning Strategies (in short ALS).pdf
Active Learning Strategies (in short ALS).pdfPatidar M
 
4.11.24 Poverty and Inequality in America.pptx
4.11.24 Poverty and Inequality in America.pptx4.11.24 Poverty and Inequality in America.pptx
4.11.24 Poverty and Inequality in America.pptxmary850239
 
Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4JOYLYNSAMANIEGO
 
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...Nguyen Thanh Tu Collection
 
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITW
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITWQ-Factor HISPOL Quiz-6th April 2024, Quiz Club NITW
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITWQuiz Club NITW
 
4.9.24 School Desegregation in Boston.pptx
4.9.24 School Desegregation in Boston.pptx4.9.24 School Desegregation in Boston.pptx
4.9.24 School Desegregation in Boston.pptxmary850239
 

Recently uploaded (20)

Paradigm shift in nursing research by RS MEHTA
Paradigm shift in nursing research by RS MEHTAParadigm shift in nursing research by RS MEHTA
Paradigm shift in nursing research by RS MEHTA
 
Transaction Management in Database Management System
Transaction Management in Database Management SystemTransaction Management in Database Management System
Transaction Management in Database Management System
 
MS4 level being good citizen -imperative- (1) (1).pdf
MS4 level   being good citizen -imperative- (1) (1).pdfMS4 level   being good citizen -imperative- (1) (1).pdf
MS4 level being good citizen -imperative- (1) (1).pdf
 
How to Make a Duplicate of Your Odoo 17 Database
How to Make a Duplicate of Your Odoo 17 DatabaseHow to Make a Duplicate of Your Odoo 17 Database
How to Make a Duplicate of Your Odoo 17 Database
 
4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx
 
Scientific Writing :Research Discourse
Scientific  Writing :Research  DiscourseScientific  Writing :Research  Discourse
Scientific Writing :Research Discourse
 
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...Team Lead Succeed – Helping you and your team achieve high-performance teamwo...
Team Lead Succeed – Helping you and your team achieve high-performance teamwo...
 
Grade Three -ELLNA-REVIEWER-ENGLISH.pptx
Grade Three -ELLNA-REVIEWER-ENGLISH.pptxGrade Three -ELLNA-REVIEWER-ENGLISH.pptx
Grade Three -ELLNA-REVIEWER-ENGLISH.pptx
 
ClimART Action | eTwinning Project
ClimART Action    |    eTwinning ProjectClimART Action    |    eTwinning Project
ClimART Action | eTwinning Project
 
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptx
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptxQ4-PPT-Music9_Lesson-1-Romantic-Opera.pptx
Q4-PPT-Music9_Lesson-1-Romantic-Opera.pptx
 
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...
Blowin' in the Wind of Caste_ Bob Dylan's Song as a Catalyst for Social Justi...
 
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...
Beauty Amidst the Bytes_ Unearthing Unexpected Advantages of the Digital Wast...
 
Concurrency Control in Database Management system
Concurrency Control in Database Management systemConcurrency Control in Database Management system
Concurrency Control in Database Management system
 
Active Learning Strategies (in short ALS).pdf
Active Learning Strategies (in short ALS).pdfActive Learning Strategies (in short ALS).pdf
Active Learning Strategies (in short ALS).pdf
 
4.11.24 Poverty and Inequality in America.pptx
4.11.24 Poverty and Inequality in America.pptx4.11.24 Poverty and Inequality in America.pptx
4.11.24 Poverty and Inequality in America.pptx
 
prashanth updated resume 2024 for Teaching Profession
prashanth updated resume 2024 for Teaching Professionprashanth updated resume 2024 for Teaching Profession
prashanth updated resume 2024 for Teaching Profession
 
Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4
 
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...
31 ĐỀ THI THỬ VÀO LỚP 10 - TIẾNG ANH - FORM MỚI 2025 - 40 CÂU HỎI - BÙI VĂN V...
 
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITW
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITWQ-Factor HISPOL Quiz-6th April 2024, Quiz Club NITW
Q-Factor HISPOL Quiz-6th April 2024, Quiz Club NITW
 
4.9.24 School Desegregation in Boston.pptx
4.9.24 School Desegregation in Boston.pptx4.9.24 School Desegregation in Boston.pptx
4.9.24 School Desegregation in Boston.pptx
 

Writing an effective application letter

  • 1. Writing an Effective Application Letter Its Parts, Forms and Content
  • 2. PARTS -Heading - Date Line - Inside Address - Salutation - Body - Complimentary Close - Signature Line - Notations
  • 3. Heading or Letterhead • Information about the Writer • Address, contact number, e-mail address • Example: Blk. 15, Lot 11, Zone 7, Target Range, Patag 9000 Cagayan de Oro City jpaclar26@gmail.com
  • 4. Dateline • Date when the letter is written or when the letter should be received by the addressee • Can be in Normal or Military Style • Example: July 07, 2014 Or 07 July 2014
  • 5. Inside Address • Information about the addressee • Title, name, position and address • Example: Ms. K Marie D. Zambas Acting Principal Kong Hua School Kauswagan 9000 Cagayan de Oro City
  • 6. Inside Address • Mr. – for a man with unknown title. Ex. Mr. Jet Hokin Paclar • Ms./ Miss- for a woman who is unmarried or with undetermined civil status or title. Ex. Ms. Maria Yu • Mrs.- for a married woman. Ex. Mrs. Rosa Lim • Dr. (Initial)/PhD (Final)- for man or woman with doctor’s degree. Ex. Dr. Rodulfo dela Cruz or Rodulfo dela Cruz, PhD • Honorable/Hon.- for high government officials. Ex. Hon. Oscar Moreno
  • 7. Salutation • Two lines below the inside address, uses a colon (formal) or comma (informal) • Salutes the reader • Example: • Sir/Madam:- for top ranking officials, group addressee or for unknown addressee. • My dear Sir:/My dear Madam:- highly formal • Dear Sir:/Dear Madam:/ Dear Dr.:- formal • Mr. Paclar,/Ms. Zambas,/Dr. Cruz,- personal • Dear Jet,/ Jet,/ Hi, Jet/ Hello Bibi,- informal Dear Ms. Du:
  • 8. Body • Longest part • Contains your message • Should posses the 8C’s in an effective letter • Example later
  • 9. Complimentary Close • Consist of two or three words expressions that observes a degree of formality • Example: • Very respectfully yours,- most formal • Respectfully yours,/Very truly yours,- more formal • Truly your,/Sincerely yours,- formal • Friendly yours,/Always,/ Sincerely,/Lovingly yours,- informal Respectfully yours,
  • 10. Signature Line • Two to four spaces after the Complimentary Close Respectfully yours, Jet Hokin Paclar
  • 11. Notations • May be one or two or all of the following: - Letter Sender and typist or transcriber Elena Ramos (sender) and Ofelia Ruiz (typist) ER/OR, ER-OR, ER:OR - Enclosure/s- attachments ER/OR Enc. 1. Résumé 2. 4 2x2 pictures - Postscript or P.S.
  • 13. Full Block Format • Align Left • No indention
  • 14. Modified Full Block Format • Letterhead, Dateline, Complimentary Close, Signature and Notations are on Right side • No Indentions
  • 15. Semi Block Format • Letterhead, Dateline, Complimentary Close, Signature and Notations are Align Right • With Indentions
  • 16. CONTENTS 8C’s of Letter Writing - Clarity - Conciseness - Consideration - Courtesy - Concreteness - Cheerfulness - Correctness - Character
  • 17. Clarity • Clarity- ideas are clear and logical What do you want to say?
  • 18. Conciseness • Conciseness- direct to the point, “the shorter the better.” When will you present your point?
  • 19. Consideration • Consideration- uses the “you” approach What’s in it for the reader?
  • 20. Courtesy • Courtesy- respects the reader How will you please your reader?
  • 21. Concreteness • Concreteness- uses vivid words How accurate are your words?
  • 22. Cheerfulness • Cheerfulness- optimistic in tone How hopeful are you?
  • 23. Character • Character- provides a window to the writers soul Who are you in your letter?
  • 24. The 8C’s of Letter Writing • Clarity- ideas are clear and logical • Conciseness- direct to the point • Consideration- uses the “you” perspective • Courtesy- respects the reader • Concreteness- uses vivid words • Cheerfulness- optimistic in tone • Correctness- free from any mistake • Character- provides a window to the writers soul