Memo or Email?

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Memo or Email?

  1. 1. Memo or e-mail?<br />TiffianyRios<br />
  2. 2. Ok, so you need to communicate<br />Communicating in the workplace can be confusing if you are not given guidelines.<br />
  3. 3. Level of formality<br />Some internal emails and memos can be more friendly and conversational than outgoing documents.<br />If the email / memo has a serious consequence for you, the reader, the public, or the company, formal is best.<br />
  4. 4. Choosing between email and a memo<br />
  5. 5. The purpose<br />If the situation meets criteria in both categories, you can send the message as a memo attached to an email message.<br />
  6. 6. Email’s key elements<br />Subject Line<br />Recipient<br />Message <br /> Content<br />Signature<br />Attachments<br />
  7. 7. Email tips<br />Subject Line<br />Concise and Specific<br />Only use CAPS if message is urgent<br />Content<br />Brevity<br />State Your Reason for Writing in the first few sentences.<br />No Longer than One Screen<br />Use Block Formatting<br />
  8. 8. Memo’s Key Elements<br /> Identifying Information<br />To <br />From<br />Subject<br />Date<br />
  9. 9. Key elements of memo content<br />Main Point / Thesis at The Beginning<br />Introductory Paragraph (Background/Context/ Overview)<br />One Central Idea per Body Paragraph<br />Concluding Paragraph That Restates the Message<br />
  10. 10. Types of memos<br />Directive<br />Progress<br />Status<br />Trip Reports / Field Reports<br />Response<br />Lab Reports<br />Meeting Minutes<br />
  11. 11. Remember<br />Email and Memo’s are NOT private or confidential!<br />CAUTION<br />NO PRIVACY<br />AHEAD<br />

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