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Dealing with distractions
 

Dealing with distractions

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  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
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Dealing with distractions Dealing with distractions Presentation Transcript

  • Dealing with Distractions at Your Work Place Welcome to chapter four „dealing with distractions at your work place“
  • Dealing with Distractions at Your Work Place How do I deal with disturbances at my work place?
  • Dealing with Distractions at Your Work Place In this chapter we will talk about ways on how to be aware of possible distractions at your work place and how to overcome and eliminate them!
  • Dealing with Distractions at Your Work Place Let us have a look at the learning objectives!
  • Dealing with Distractions at Your Work Place Yes, sure!!
  • Learning Objective Being aware of possible distractions Being aware of „internal“ and „external“ distractions Knowing how to deal with possible distractions at work
  • Dealing with Distractions at Your Work Place How many times to you have to discontinue your work because your co-workers or your manager need something from you, the phone rings all the time, or the radio in the room next to you bothers you?
  • Dealing with Distractions at Your Work Place How many times to you have to discontinue your work because your co-workers or your manager need something from you, the phone rings all the time, or the radio in the room next to you bothers you?
  • Dealing with Distractions at Your Work Place Once in a while I need to discontinue my work because of distractions
  • Dealing with Distractions at Your Work Place That is common! I am going to show you opportunities when dealing with distractions
  • Dealing with Distractions at Your Work Place That sounds good!
  • Dealing with Distractions at Your Work PlaceSources of Distraction: Ringing phones Co-workers or managers approaching you External noises (construction, other phones, radio) Messy desk
  • Dealing with Distractions at Your Work Place A lot of time and energy is wasted due to distractions and discontinuation from work Distractions are, in many cases, easy to ignore We are often times not aware of who and what is bothering us Effective elimination of distractions is a core discipline in terms of work ethic
  • Dealing with Distractions at Your Work Place Please think about some things that distract you from work! Please take about 5 minutes and write down your sources of distraction on your work sheet 4.!
  • Dealing with Distractions at Your Work Place I am going to explain you the difference between internal and external distractions
  • Dealing with Distractions at Your Work Place Oh, I am curious about it!!
  • Dealing with Distractions at Your Work Place Distraction can be differentiated in:  Internal Distractions (concern the person itself)  External Distractions (concerned with external stimulus)
  • Dealing with Distractions at Your Work Place Distractions Internal Distractions External Distractions
  • Dealing with Distractions at Your Work Place Distractions Internal Distractions External Distractions
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst Pay attention to eating and hydration! Small meals/snacks keep you in good shape.
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst If you stay hydrated you are more likely to stay focused and you are more inclined to perform at a higher level!
  • Innere Störungen Pay attention to personal needs  Hunger & Thirst  Tiredness If you are tired you have a harder time focusing, you will work slower and make more mistakes
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst  Tiredness Regular Breaks! During breaks you should give body and mind a variety to work: for example, physical activity outside
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst  Tiredness  Activity Employees spend about 85% of their working time sitting on their desk => Lack of Exercise
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst  Tiredness  Activity Go and move a little bit outside during your breaks. Get some fresh air!
  • Internal Distractions Pay attention to personal needs  Hunger & Thirst  Tiredness  Activity  Oxygen Our brain needs plenty of oxygen, therefore, we have to make sure fresh air and temperatures around 20° to 21°C are guaranteed at all times.
  • Dealing with Distractions at Your Work Place Distractions Internal Distractions External Distractions
  • External Distractions The phone rings – unfortunately you cannot find it on your messy desk. Your boss knocks on your door: he needs the hardcopy version of the presentation. In which paper stack is the presentation hiding...?
  • External Distractions Organization of your Desk How is YOUR desk organized? Do you find yourself looking for important documents all the time?
  • External Distractions Organization of your Desk Only the documents that you need on a daily basis should be on your desk.
  • External Distractions Organization of your Desk Noises and Visual Distractions Can you eliminate noisy equipment and machines and visual distractions from your office?
  • External Distractions Organization of your Desk Noises and Visual Distractions Lighting Is the lighting comfortable for your eyes?
  • External Distractions Organization of your Desk Noises and Visual Distractions Lighting Meetings and Calls It is not rude or impolite to tell a visitor or caller that you are focused on a different task and that you will return the call afterwards.
  • Dealing with Distractions at Your Work Place Please think about which „internal“ and „external“ distractions you face during work. Please write down two „internal“ and two „external“ distractions on the work sheet 4.1!
  • Dealing with Distractions at Your Work Place Distractions always mean that your productivity and performance is decreasing. It means that you are focused on a different task in the meantime
  • Dealing with Distractions at Your Work Place Please think about how you can reduce distractions at your work place and write it on the work sheet 4.2!
  • Bottom Line A lot of time and energy is wasted due to continuous distractions In many cases distractions are fairly easy to eliminateAsk yourself more often… Is my desk perfectly organized? Should I discontinue the call or return the call at a later point in time and get back to my main task and focus? Can I eliminate disturbing noises from the office? Is is possible to arrange a spare time in which you can only focus on YOUR tasks and challenges?