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Media Management and thesaurus
use in the production environment
Tom De Smet
Netherlands Institute for Sound and Vision


...
Media Management

Collaborating closely with producers of content

àTo create great metadata: high quality,

large quanti...
An MSP programme
● 
● 
● 
● 
● 
● 

18+ projects combined in a programme
Shared vision and benefits
Coordinated by programm...
Benefits


More efficient annotation process 
High quality metadata 
Collection that suits needs current and future users
Hi...
Looking back...

●  Kick-off in September 2012, right before FIAT meeting
●  BBC presentation, interactive sessions

#FIAT...
Planning
●  September 2012- March 2013: start up phase
●  April- September 2013: Phase 1, exploration
○  research
○  analy...
Structure of the programme

#FIATIFTADubai2013

Tom De Smet: Media Management and thesaurus use
Phase 1- Exploration (Q2-3 2013)
Internal research:
process analysis
lessons learned session
External research:
Metadata fl...
‘Vroege Vogels’ project

#FIATIFTADubai2013

Tom De Smet: Media Management and thesaurus use
Vroege Vogels/ Spotvogel

• http://spotvogel.vroegevogels.vara.nl/
• >50.000 tags generated in the first week!
• partners: ...
Experience so far
1. Using current capacities and
experience for the benefit of others

2. Changing HR-profile 

3. A shifti...
Phase 2- Implementation (start Q3 2013)
	
  
	
  
	
  
	
  

#FIATIFTADubai2013

Tom De Smet: Media Management and thesaur...
Phase 2- Implementation (start Q3 2013)
	
  
	
  
	
  
	
  

#FIATIFTADubai2013

Tom De Smet: Media Management and thesaur...
Thesaurus project
	
   Goal
	
  
To create a widget or tool, integrated in production/
	
  
publication systems, that invi...
Thesaurus project
Currently : OpenSKOS interface


#FIATIFTADubai2013

Tom De Smet: Media Management and thesaurus use
Thesaurus project
	
  
	
  
	
  
	
  


Expected results:
■ Prototype of low-key and dummyproof tool to use thesaurus in
e...
Thesaurus project
	
   Benefits
	
   
	
  
●  Structured metadata throughout production
	
  

process
●  Both partners doin...
Thesaurus project
	
   Technical challenges
	
   
	
   ●  What system to implement this in?
	
  
○  Generic broadcasting s...
Thesaurus project

●  POMS (public broadcaster media service)
●  system supports all web publications
	
  

#FIATIFTADubai...
Thesaurus project
	
   Topical challenges
	
   
	
   ●  Low key user interface versus controlled terms
	
  
○  Users don’t...
Thesaurus project
Future planning

○  Collaboration with Sound and Vision R&D department,
Collections unit and external PO...
Thesaurus project
Question

As far as we know, we are the only ones implementing
controlled lists/ thesaurus for tagging i...
Media Management and
thesaurus use in the
production environment
Tom De Smet
Netherlands Institute for Sound and Vision
Co...
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Media management and thesaurus use in the production environment, Tom de Smet, Netherlands Institute for Sound and Vision

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Collaborating closely with producers of content.

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Transcript of "Media management and thesaurus use in the production environment, Tom de Smet, Netherlands Institute for Sound and Vision"

  1. 1. Media Management and thesaurus use in the production environment Tom De Smet Netherlands Institute for Sound and Vision tdsmet@beeldengeluid.nl  of  this   the  property  of  t uthor(s).   granted  permission  to   Copyright  ©opies  of  ptresenta1on  is  urposes  relevant  he  ahe  above  FcIAT/IFTA  is  and  future  communica1on   reproduce  c his  work  for  p to  t onference   t opyright  no1ce   by  FIAT/IFTA  without  ulimita1on,  provided  that  qhe  author(s),  source  and  che  author(s).   are  included  in   each  copy.  For  other   ses,  including  extended   uota1on,  please  contact  t #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  2. 2. Media Management Collaborating closely with producers of content àTo create great metadata: high quality, large quantity àIn an efficient manner àFor several user groups àAnd to make these metadata available as early as possible #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  3. 3. An MSP programme ●  ●  ●  ●  ●  ●  18+ projects combined in a programme Shared vision and benefits Coordinated by programme manager September 2012- December 2014 All parts of the organisation participate Responsibility for implementing change lies with management #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  4. 4. Benefits More efficient annotation process High quality metadata Collection that suits needs current and future users High customer satisfaction Extensive services meeting customer needs and expectations •  Relevance as an audiovisual institute/archive for education and science •  •  •  •  •  #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  5. 5. Looking back... ●  Kick-off in September 2012, right before FIAT meeting ●  BBC presentation, interactive sessions #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  6. 6. Planning ●  September 2012- March 2013: start up phase ●  April- September 2013: Phase 1, exploration ○  research ○  analysis ○  recommendations ●  October 2013- June 2014: Phase 2, implementation ○  structural improvements ■  processes ■  infrastructure ●  July- December 2014: Phase 3, expanding scope ○  including education & science user groups ○  including acquisition, digitisation processes #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  7. 7. Structure of the programme #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  8. 8. Phase 1- Exploration (Q2-3 2013) Internal research: process analysis lessons learned session External research: Metadata flow survey User survey (online survey and interviews) Pilot projects: ●  VARA broadcaster: “Early Birds”/ Vroege Vogels radio & tv ●  NOS news broadcaster ●  other broadcasters have just started: ○  Omroep Max, KRO, Andere Tijden, Radio 4     Tom De Smet: Media Management and thesaurus use #FIATIFTADubai2013   •  •  •  • 
  9. 9. ‘Vroege Vogels’ project #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  10. 10. Vroege Vogels/ Spotvogel • http://spotvogel.vroegevogels.vara.nl/ • >50.000 tags generated in the first week! • partners: VARA broadcaster, Naturalis Biodiversity Institute • generating specific nature-related terms, eg species #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  11. 11. Experience so far 1. Using current capacities and experience for the benefit of others 2. Changing HR-profile 3. A shifting mindset #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  12. 12. Phase 2- Implementation (start Q3 2013)         #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  13. 13. Phase 2- Implementation (start Q3 2013)         #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  14. 14. Thesaurus project   Goal   To create a widget or tool, integrated in production/   publication systems, that invisibly maps autocomplete tags to   the Sound and Vision thesaurus and, eventually, results in tags in the B&G-catalogue   #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  15. 15. Thesaurus project Currently : OpenSKOS interface #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  16. 16. Thesaurus project         Expected results: ■ Prototype of low-key and dummyproof tool to use thesaurus in external system (dec 2013) ■ Implementation in several external systems (2014)       #FIATIFTADubai2013 Tom de Smet: Media Management and thesaurus use Tom De Smet: Media Management and thesaurus use
  17. 17. Thesaurus project   Benefits     ●  Structured metadata throughout production   process ●  Both partners doing what we do best ●  Not only relevant for broadcasting; opportunities for all producers of content & users of thesaurus ●  Thesaurus as part of Linked Open Data cloud offers opportunities #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  18. 18. Thesaurus project   Technical challenges     ●  What system to implement this in?   ○  Generic broadcasting system ■  web publication system ■  linear transmission system ○  or programme/ broadcaster specific cms ○  or a combination of the above? ●  Generic widget or integrated (and customized) tool? ●  How do we make sure the tags get into the archive correctly? Tom de Smet: Media Management and thesaurus use Tom De Smet: Media Management and thesaurus use #FIATIFTADubai2013  
  19. 19. Thesaurus project ●  POMS (public broadcaster media service) ●  system supports all web publications   #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  20. 20. Thesaurus project   Topical challenges     ●  Low key user interface versus controlled terms   ○  Users don’t want to know they’re using a controlled list ○  S&V as “the authority” isn’t used to unauthorized users ●  Names and places are easy; what about topical terms? ●  How to control new terms? ●  How many terms per item are enough? ●  Should we keep free text (personalized) tags (and huge messy lists) or should we abandon them completely?         Tom De Smet: Media Management and thesaurus use Tom de Smet: Media Management and thesaurus use #FIATIFTADubai2013  
  21. 21. Thesaurus project Future planning ○  Collaboration with Sound and Vision R&D department, Collections unit and external POMS architecture team ○  Testing in November 2013 ○  Prototype: plan for implementation end 2013 ○  Starting implementation in spring 2014 #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  22. 22. Thesaurus project Question As far as we know, we are the only ones implementing controlled lists/ thesaurus for tagging in the production environment... ○  Does anyone have any experience with mapping thesaurus terms to free text lists? ○  Or with using a thesaurus in the production environment? #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use
  23. 23. Media Management and thesaurus use in the production environment Tom De Smet Netherlands Institute for Sound and Vision Copyright  ©  of  this  presenta1on  is  the  property  of  the  author(s).  FIAT/IFTA  is  granted  permission  to   reproduce  copies  of  this  work  for  purposes  relevant  to  the  above  conference  and  future  communica1on   FIAT/IFTA  without  limita1on,  provided  that  the  author(s),  source  and  copyright  no1ce  are  included  in   by   each  copy.  For  other  uses,  including  extended  quota1on,  please  contact  the  author(s).   tdsmet@beeldengeluid.nl #FIATIFTADubai2013 #FIATIFTADubai2013 Name of presenter(s): “Title of Presentation” thesaurus use Tom de Smet: Media Management and (Keep it short) Replace  box  with     your  company  logo  
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