Presentation slides from Eversheds' webinar Preparing for the 2012 London Games: The issues facing the food and drink sector

1. Preparing for the 2012 London
Games - the issues facing the food
and drink sector
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2. Preparing for the 2012 London
Games - the issues facing the food
and drink sector
6 March 2012
Parmjit Singh, Head of Food and Drink Sector
Audrey Williams, Partner, Employment
Katharine Vickery, Partner, Business Compliance & Enforcement
Andrew Terry, Senior Associate, IP & Media

3. How to shape up for the Olympics…
Audrey Williams
Partner, Employment Team
audreywilliams@eversheds.com

4. How to manage issues – Agenda
• Time off Requests: Leave Policy?
• Flexible Working
• Accommodating impact:
– Home working
– Non attendance
• Volunteers – right to time off?

5. An annual leave policy?
• Although unusual, can be introduced
• Should set out:
– whether you will relax how many staff can be
on annual leave
– deadline for requests
– consequences of unauthorised absences
– return to work interviews following sickness
absence
• Policy needs to be communicated to all
employees

6. Interim flexible working?
• Requests will not fall within statutory framework
– no obligation to consider requests
• Consider in the interests of employee relations?
• Set out clear policy
– be precise
– consult with employees
• Consider screens at work
• Beware of pre-arranged flexible working
– do not discriminate

7. Home working?
• Travel may be a
problem near
stadiums
• Need well drafted
policy
• Areas to consider:
– health and safety
– insurance cover
– data protection
– how to monitor
work

8. Volunteer workers
• In total, 80,000 volunteers to be recruited
• Volunteers get 3 to 5 weeks’ notice of event
• Also have to commit to training
• No right to time off
• But could be beneficial
• Annual leave v unpaid leave

9. Questions & Answers

10. Managing Safety Compliance
London 2012
Katharine Vickery
Partner, Business Compliance & Enforcement Team
katharinevickery@eversheds.com

11. What we will cover:
1. Risks posed by London 2012
2. Official approach to management and
enforcement
3. Key legal duties and practical steps

12. Olympic Facts and Figures
“ The largest peace time catering operation in the world”
• 14 million meals over 40 locations
• 450,000 extra visitors in London
• 5.5 million day visitors to events
• Food quantities in the Olympic Village includes:
– 232 tonnes of potatoes
– 82 tonnes of seafood
– 100 tonnes of meat
– 330 tonnes of fruit and vegetables

13. Food Safety and Hygiene
• LOCOG Food Vision - “the highest priority”
• High risk of food borne and water borne disease
• Challenges:
1. Increased production of quantities of food and drink
2. Transportation of large volumes in tight deadlines
3. Increased presence of outdoor and mobile vendors
4. Temporary staff
5. Negative PR impact on UK should any incident occur

14. Health & Safety during London 2012
1. Waterborne, airborne and communicable
disease
2. Reaction to heat and exposure to the sun
3. Road traffic accidents
4. Crowd control
5. Strain on health care facilities
6. Fire

15. Management and Enforcement
• Within venues
– Joint Local Regulatory Services (JLARS)
• JLARS Food Safety Enforcement Protocol
• JLARS Coordination of Responsible Authorities – Public
Safety
– LOCOG
• LOCOG Health, Safety and Welfare Intervention Strategy
– Health and Safety Executive
• Launching bespoke web pages to replace HS(G)195
(Health and Safety in the Events Industry)
• Outside venues
– Host local authorities
• CIEH Food Safety and Standards, Management Strategy

16. What will this mean in practice?
• Primarily enforcement is driven by
each local authority
• Increased audits and inspections
• Increased enforcement?

17. Food Safety and Hygiene
• Regulation 178/2002 – Article 14
• Regulation 852/2004 – Article 3, 4 and 5 and
Annex II
• Food Safety Act 1990 – inspect and seize/issue
notices
• Food Hygiene (England) Regulations 2006 –
issue notices

18. Health and Safety
• Sections 2 and 3 HSWA 1974
• Safety of Sports Grounds Act 1975
• Regulations

19. Practical Steps – Safety Management
1. Training
2. Risk assessments/HACCP procedures
3. Emergency Planning Procedures
4. Internal audits
5. Special events

20. Questions & Answers

21. Advertising and the London 2012
Olympic Games
Andrew Terry
Senior Associate, IP & Media Team
andrewterry@eversheds.com

22. Ambush Marketing
• “Non-authorised exploitation of the publicity associated
with an event through deliberate marketing”
– Physical intrusion
– References in advertising
– Tickets as prizes
– Sponsorship of competitors
– Parallel events

23. Linford Christie – 1996 Olympics

24. Bavaria Beer – 2006 FIFA World Cup

25. Kirin Beer – 2002 World Cup

26. Olympic Rights
• Beijing 2008 – $866million invested by sponsors
• London 2012 – current budget £9.3billion

27. Olympic Symbol etc. (Protection) Act 1995
• Clear rights – protection for:
– Words: Olympic, Paralympic, Olympian, Paralympian
– Symbols:
– Mottos: (“citius, altius, fortius” / “spirit in motion”)
• And prevents use of a “controlled representation”:
– a representation of something so similar to the Olympic
symbol or the Olympic motto as to be likely to create
“an association”

28. London Olympic Association Right
• London Olympic Games and Paralympic Games Act 2006
• Much less certainty…
• Restricts any kind of representation suggesting “an
association”
• “Association” = any commercial or contractual or corporate
or financial link
• i.e. not restricted to specific elements
• “Listed Expressions”
• Certain limitations / defences
– e.g. publishing or broadcasting a report of an event
forming part of the Olympic Games or information
about the Olympic Games

29. London Olympic Association Right
The “Listed Expressions”:
− any two of the words in list A below
OR
− any word in list A with one or more of the words in list B below:
A B
Games London
Two Thousand and Twelve Medals
2012 Sponsors
Twenty Twelve Gold
Silver
Bronze

30. Guidance

31. Guidance

32. In Practice…

33. In Practice…

34. Trade Mark Rights

35. Finally…
• Advertising & Trading Regulations 2011
– authorisation needed for advertising in events
zones (by 31 March)
– restrictions on give-aways, branded clothing
– exceptions apply
• Rule 40 / IOC Charter
– restriction on use of images of athletes used
in advertising during “Games Period”

36. Questions & Answers

37. Eversheds contact details
For further information please contact either
one of the presenters on:
Parmjit Singh: 0845 497 1410 or 0776 895 4246
Audrey Williams: 0845 498 7572 or 0783 625 8225
Katharine Vickery: 0845 497 1771 or 0771 730 1767
Andrew Terry: 0845 497 4828 or 0791 911 2302
Or email: food@eversheds.com