WHAT HAVE I DONE?
Tuesday, October 15, 13
Tuesday, October 15, 13
WHO AM I?
Brent Schooley
INFRAGISTICS
Technical Evangelist
@brentschooley
http://about.me/brentschooley
http://bit.ly/igbr...
WHO AM I NOT?
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
SO WHY ARE
YOU HERE?!?!
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Source: http://www.flickr.com/photos/stewtopia/9021814155/
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
DEALING WITH STUFF
Tuesday, October 15, 13
“

Here’s how I define “stuff:” anything you have
allowed into your psychological or physical
world that doesn’t belong whe...
HOW GTD WORKS

Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done

Tuesday, October 15, ...
HOW GTD WORKS
•

Identify the stuff in your life

Source: http://www.43folders.com/2004/09/08/getting-started-with-getting...
HOW GTD WORKS
•

Identify the stuff in your life

•

Get rid of the stuff that isn’t yours or that you don’t need

Source:...
HOW GTD WORKS
•

Identify the stuff in your life

•

Get rid of the stuff that isn’t yours or that you don’t need

•

Crea...
HOW GTD WORKS
•

Identify the stuff in your life

•

Get rid of the stuff that isn’t yours or that you don’t need

•

Crea...
HOW GTD WORKS
•

Identify the stuff in your life

•

Get rid of the stuff that isn’t yours or that you don’t need

•

Crea...
HOW GTD WORKS
•

Identify the stuff in your life

•

Get rid of the stuff that isn’t yours or that you don’t need

•

Crea...
PROJECTS

Tuesday, October 15, 13
PROJECTS
•

Tuesday, October 15, 13

A project is any outcome that requires more than one action step
PROJECTS
•

•

Tuesday, October 15, 13

A project is any outcome that requires more than one action step
Many things we wo...
PROJECTS
•

•

Many things we would capture on a “To Do” list are actually projects

•

Tuesday, October 15, 13

A project...
NEXT ACTION

Tuesday, October 15, 13
NEXT ACTION
•

Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current...
NEXT ACTION
•

Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current...
NEXT ACTION
•

Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current...
CONTEXT

Tuesday, October 15, 13
CONTEXT
•

Tuesday, October 15, 13

A context defines the tools, equipment, or location available at a given moment
CONTEXT
•

•

Tuesday, October 15, 13

A context defines the tools, equipment, or location available at a given moment
Exa...
CONTEXT
•

•

Examples of straightforward contexts: @Office, @Computer, @Grocery Store

•

Tuesday, October 15, 13

A cont...
EXERCISE:
YOUR PROJECT
Tuesday, October 15, 13
TOOLS
Tuesday, October 15, 13
OMNIFOCUS (Mac)
Tuesday, October 15, 13
OMNIFOCUS (iPhone)
Tuesday, October 15, 13
OMNIFOCUS (iPad)
Tuesday, October 15, 13
BUT I DON’T LIKE APPLE!
Tuesday, October 15, 13
Tuesday, October 15, 13
JUST KIDDING!
Tuesday, October 15, 13
GTD TOOLS LIST
http://bit.ly/gtdappslist

Tuesday, October 15, 13
IS THAT ALL?!?!
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
FOCUS!
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
Tuesday, October 15, 13
POMODORO TECHNIQUE

Tuesday, October 15, 13
POMODORO TECHNIQUE
•

Tuesday, October 15, 13

Planning - Decide the day’s activities at the beginning of the day
POMODORO TECHNIQUE
•

•

Tuesday, October 15, 13

Planning - Decide the day’s activities at the beginning of the day
Track...
POMODORO TECHNIQUE
•

•

Tracking - Figure out how long things are taking

•

Tuesday, October 15, 13

Planning - Decide t...
POMODORO TECHNIQUE
•

•

Tracking - Figure out how long things are taking

•

Recording - At the end of the day, compile s...
POMODORO TECHNIQUE
•

•

Tracking - Figure out how long things are taking

•

Recording - At the end of the day, compile s...
POMODORO TOOLS

Tuesday, October 15, 13
POMODORO TOOLS
•

Tuesday, October 15, 13

A kitchen timer: the Pomodoro
POMODORO TOOLS
•

•

Tuesday, October 15, 13

A kitchen timer: the Pomodoro
A To Do Today Sheet
POMODORO TOOLS
•

A kitchen timer: the Pomodoro

•

A To Do Today Sheet
•

Tuesday, October 15, 13

Contains a prioritized...
POMODORO TOOLS
•

A kitchen timer: the Pomodoro

•

A To Do Today Sheet
•

•

Tuesday, October 15, 13

Contains a prioriti...
POMODORO TOOLS
•

A kitchen timer: the Pomodoro

•

A To Do Today Sheet
•

•

•

Tuesday, October 15, 13

Contains a prior...
POMODORO BASICS

Tuesday, October 15, 13
POMODORO BASICS
•

Tuesday, October 15, 13

A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
POMODORO BASICS
•

•

Tuesday, October 15, 13

A Pomodoro is an uninterrupted period of focused work, typically 25 minutes...
POMODORO BASICS
•

•

Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)

•

Tuesday, Octob...
POMODORO BASICS
•

•

Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)

•

A Pomodoro is ...
POMODORO BASICS
•

•

Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)

•

A Pomodoro is ...
PLANNING & TRACKING

Tuesday, October 15, 13
PLANNING & TRACKING

Tuesday, October 15, 13
PLANNING & TRACKING

Tuesday, October 15, 13
PLANNING & TRACKING

Tuesday, October 15, 13
RECORDING

Tuesday, October 15, 13
RECORDING

Tuesday, October 15, 13
INTERNAL INTERRUPTIONS

Tuesday, October 15, 13
INTERNAL INTERRUPTIONS

Tuesday, October 15, 13
EXTERNAL INTERRUPTIONS

Tuesday, October 15, 13
EXTERNAL INTERRUPTIONS

Tuesday, October 15, 13
SO, PAPER &
PENCIL?!?!
Tuesday, October 15, 13
Tuesday, October 15, 13
DEMO
Tuesday, October 15, 13
Tuesday, October 15, 13
WHO AM I?
Brent Schooley
INFRAGISTICS
Technical Evangelist
@brentschooley
http://about.me/brentschooley
http://bit.ly/igbr...
fin.
Tuesday, October 15, 13
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
What Have I Done?
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What Have I Done?

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Do you have trouble staying focused on the task at hand? Have you ever made it to 11AM and realized the only thing you have accomplished is reading emails and checking up on Twitter? If so, you may just need to introduce some simple hacks into your lifestyle. I'll discuss some very easy to implement tips and tricks that can help jolt you from feeling unproductive and wandering through your day to a more focused and "in control" lifestyle.

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Transcript of "What Have I Done?"

  1. 1. WHAT HAVE I DONE? Tuesday, October 15, 13
  2. 2. Tuesday, October 15, 13
  3. 3. WHO AM I? Brent Schooley INFRAGISTICS Technical Evangelist @brentschooley http://about.me/brentschooley http://bit.ly/igbrent http://codesnack.com Tuesday, October 15, 13
  4. 4. WHO AM I NOT? Tuesday, October 15, 13
  5. 5. Tuesday, October 15, 13
  6. 6. Tuesday, October 15, 13
  7. 7. Tuesday, October 15, 13
  8. 8. Tuesday, October 15, 13
  9. 9. SO WHY ARE YOU HERE?!?! Tuesday, October 15, 13
  10. 10. Tuesday, October 15, 13
  11. 11. Tuesday, October 15, 13
  12. 12. Source: http://www.flickr.com/photos/stewtopia/9021814155/ Tuesday, October 15, 13
  13. 13. Tuesday, October 15, 13
  14. 14. Tuesday, October 15, 13
  15. 15. Tuesday, October 15, 13
  16. 16. Tuesday, October 15, 13
  17. 17. Tuesday, October 15, 13
  18. 18. DEALING WITH STUFF Tuesday, October 15, 13
  19. 19. “ Here’s how I define “stuff:” anything you have allowed into your psychological or physical world that doesn’t belong where it is, but for which you haven’t yet determined the desired outcome and the next action step. -David Allen, Getting Things Done, pg. 17 Tuesday, October 15, 13
  20. 20. HOW GTD WORKS Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  21. 21. HOW GTD WORKS • Identify the stuff in your life Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  22. 22. HOW GTD WORKS • Identify the stuff in your life • Get rid of the stuff that isn’t yours or that you don’t need Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  23. 23. HOW GTD WORKS • Identify the stuff in your life • Get rid of the stuff that isn’t yours or that you don’t need • Create a “right place” that you can trust Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  24. 24. HOW GTD WORKS • Identify the stuff in your life • Get rid of the stuff that isn’t yours or that you don’t need • Create a “right place” that you can trust • Put your stuff in the right place, consistently Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  25. 25. HOW GTD WORKS • Identify the stuff in your life • Get rid of the stuff that isn’t yours or that you don’t need • Create a “right place” that you can trust • Put your stuff in the right place, consistently • Do your stuff in a way that honors your time, energy, and context Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  26. 26. HOW GTD WORKS • Identify the stuff in your life • Get rid of the stuff that isn’t yours or that you don’t need • Create a “right place” that you can trust • Put your stuff in the right place, consistently • Do your stuff in a way that honors your time, energy, and context • Iterate and refactor Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done Tuesday, October 15, 13
  27. 27. PROJECTS Tuesday, October 15, 13
  28. 28. PROJECTS • Tuesday, October 15, 13 A project is any outcome that requires more than one action step
  29. 29. PROJECTS • • Tuesday, October 15, 13 A project is any outcome that requires more than one action step Many things we would capture on a “To Do” list are actually projects
  30. 30. PROJECTS • • Many things we would capture on a “To Do” list are actually projects • Tuesday, October 15, 13 A project is any outcome that requires more than one action step Failure to break down a project into actions leads to anxiety
  31. 31. NEXT ACTION Tuesday, October 15, 13
  32. 32. NEXT ACTION • Next action: “the next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion.” -Getting Things Done, pg. 34 Tuesday, October 15, 13
  33. 33. NEXT ACTION • Next action: “the next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion.” -Getting Things Done, pg. 34 • Tuesday, October 15, 13 Break every project down into a set of actions that need to be done to complete it
  34. 34. NEXT ACTION • Next action: “the next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion.” -Getting Things Done, pg. 34 • • Tuesday, October 15, 13 Break every project down into a set of actions that need to be done to complete it Determine next actions for every project
  35. 35. CONTEXT Tuesday, October 15, 13
  36. 36. CONTEXT • Tuesday, October 15, 13 A context defines the tools, equipment, or location available at a given moment
  37. 37. CONTEXT • • Tuesday, October 15, 13 A context defines the tools, equipment, or location available at a given moment Examples of straightforward contexts: @Office, @Computer, @Grocery Store
  38. 38. CONTEXT • • Examples of straightforward contexts: @Office, @Computer, @Grocery Store • Tuesday, October 15, 13 A context defines the tools, equipment, or location available at a given moment Contexts can be more abstract, which is often necessary in today’s resource rich world
  39. 39. EXERCISE: YOUR PROJECT Tuesday, October 15, 13
  40. 40. TOOLS Tuesday, October 15, 13
  41. 41. OMNIFOCUS (Mac) Tuesday, October 15, 13
  42. 42. OMNIFOCUS (iPhone) Tuesday, October 15, 13
  43. 43. OMNIFOCUS (iPad) Tuesday, October 15, 13
  44. 44. BUT I DON’T LIKE APPLE! Tuesday, October 15, 13
  45. 45. Tuesday, October 15, 13
  46. 46. JUST KIDDING! Tuesday, October 15, 13
  47. 47. GTD TOOLS LIST http://bit.ly/gtdappslist Tuesday, October 15, 13
  48. 48. IS THAT ALL?!?! Tuesday, October 15, 13
  49. 49. Tuesday, October 15, 13
  50. 50. Tuesday, October 15, 13
  51. 51. Tuesday, October 15, 13
  52. 52. Tuesday, October 15, 13
  53. 53. Tuesday, October 15, 13
  54. 54. Tuesday, October 15, 13
  55. 55. FOCUS! Tuesday, October 15, 13
  56. 56. Tuesday, October 15, 13
  57. 57. Tuesday, October 15, 13
  58. 58. Tuesday, October 15, 13
  59. 59. POMODORO TECHNIQUE Tuesday, October 15, 13
  60. 60. POMODORO TECHNIQUE • Tuesday, October 15, 13 Planning - Decide the day’s activities at the beginning of the day
  61. 61. POMODORO TECHNIQUE • • Tuesday, October 15, 13 Planning - Decide the day’s activities at the beginning of the day Tracking - Figure out how long things are taking
  62. 62. POMODORO TECHNIQUE • • Tracking - Figure out how long things are taking • Tuesday, October 15, 13 Planning - Decide the day’s activities at the beginning of the day Recording - At the end of the day, compile some data
  63. 63. POMODORO TECHNIQUE • • Tracking - Figure out how long things are taking • Recording - At the end of the day, compile some data • Tuesday, October 15, 13 Planning - Decide the day’s activities at the beginning of the day Processing - Transform the data into meaningful information
  64. 64. POMODORO TECHNIQUE • • Tracking - Figure out how long things are taking • Recording - At the end of the day, compile some data • Processing - Transform the data into meaningful information • Tuesday, October 15, 13 Planning - Decide the day’s activities at the beginning of the day Visualizing - present the information such that it facilitates understanding
  65. 65. POMODORO TOOLS Tuesday, October 15, 13
  66. 66. POMODORO TOOLS • Tuesday, October 15, 13 A kitchen timer: the Pomodoro
  67. 67. POMODORO TOOLS • • Tuesday, October 15, 13 A kitchen timer: the Pomodoro A To Do Today Sheet
  68. 68. POMODORO TOOLS • A kitchen timer: the Pomodoro • A To Do Today Sheet • Tuesday, October 15, 13 Contains a prioritized list of things to do today
  69. 69. POMODORO TOOLS • A kitchen timer: the Pomodoro • A To Do Today Sheet • • Tuesday, October 15, 13 Contains a prioritized list of things to do today Also contains a section of Unplanned and Urgent Activities
  70. 70. POMODORO TOOLS • A kitchen timer: the Pomodoro • A To Do Today Sheet • • • Tuesday, October 15, 13 Contains a prioritized list of things to do today Also contains a section of Unplanned and Urgent Activities A Records Sheet - contains a list of tasks and the number of Pomodoros to complete
  71. 71. POMODORO BASICS Tuesday, October 15, 13
  72. 72. POMODORO BASICS • Tuesday, October 15, 13 A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
  73. 73. POMODORO BASICS • • Tuesday, October 15, 13 A Pomodoro is an uninterrupted period of focused work, typically 25 minutes Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)
  74. 74. POMODORO BASICS • • Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro) • Tuesday, October 15, 13 A Pomodoro is an uninterrupted period of focused work, typically 25 minutes A Pomodoro is Indivisible - there is no half or quarter Pomodoro
  75. 75. POMODORO BASICS • • Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro) • A Pomodoro is Indivisible - there is no half or quarter Pomodoro • Tuesday, October 15, 13 A Pomodoro is an uninterrupted period of focused work, typically 25 minutes A Pomodoro Must Ring - once started, you must finish the Pomodoro for it to count
  76. 76. POMODORO BASICS • • Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro) • A Pomodoro is Indivisible - there is no half or quarter Pomodoro • A Pomodoro Must Ring - once started, you must finish the Pomodoro for it to count • Tuesday, October 15, 13 A Pomodoro is an uninterrupted period of focused work, typically 25 minutes Protect the Pomodoro - Do whatever necessary to ensure a successful Pomodoro
  77. 77. PLANNING & TRACKING Tuesday, October 15, 13
  78. 78. PLANNING & TRACKING Tuesday, October 15, 13
  79. 79. PLANNING & TRACKING Tuesday, October 15, 13
  80. 80. PLANNING & TRACKING Tuesday, October 15, 13
  81. 81. RECORDING Tuesday, October 15, 13
  82. 82. RECORDING Tuesday, October 15, 13
  83. 83. INTERNAL INTERRUPTIONS Tuesday, October 15, 13
  84. 84. INTERNAL INTERRUPTIONS Tuesday, October 15, 13
  85. 85. EXTERNAL INTERRUPTIONS Tuesday, October 15, 13
  86. 86. EXTERNAL INTERRUPTIONS Tuesday, October 15, 13
  87. 87. SO, PAPER & PENCIL?!?! Tuesday, October 15, 13
  88. 88. Tuesday, October 15, 13
  89. 89. DEMO Tuesday, October 15, 13
  90. 90. Tuesday, October 15, 13
  91. 91. WHO AM I? Brent Schooley INFRAGISTICS Technical Evangelist @brentschooley http://about.me/brentschooley http://bit.ly/igbrent http://codesnack.com Tuesday, October 15, 13
  92. 92. fin. Tuesday, October 15, 13
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