Learn how to prioritize tasks in meetings and how to make these meetings efficient for every participant. See how Kanban can help you with these topics.

1. Set a pace
for the input
Kanban - Chapter 9

2. The price of coordinating
prioritization
• maintenance team (5 devs, 1/2 PM, 1 build
expert)
• requests coming from 6 different parties
• prioritization meetings with > 12 people then
estimates then new prioritization meeting
• round of two weeks of discussions for a 2 week
sprint.

3. The price of coordinating
prioritization
• introduction to KANBAN
• focus on workflow, input queue and pull-
mechanism
• 2 tasks after each other. have to be done under
30 days
• prioritization meeting 1 x 60minutes / week

4. Agreement on a
prioritization pace
• meetings with a lot of participants, but regular
• regularity offers a clear tempo: meetings may be
prepared
• more communication, more collaboration, more
trust, more transparency in decision making
• more trust between the team and the other
parties

5. Efficient prioritization
• the pace and the length of the meetings depends
on the project and its constellation
• “as often as possible”: less input, less work-in-
progress, shorter lead time, better company
culture

6. The costs of transactions
• preparation time has to be counted as part (and
cost) of the process
• estimations, business plan preparation and task
selection are normal
• those costs should be monitored
• optional estimations spare costs and accelerate
the process

7. More frequent prioritization
through better efficiency
• cost estimations:
• are imprecise or too expensive (think about
planing poker)
• only works with small teams with a small
scope
• costs may be reduced by abolishing some of the
estimations.

8. Conduct prioritization
spontaneously or when needed
• possibility of abolishing systematic estimations
for experienced teams
• estimations may be conducted only when wanted
or needed

9. Conclusion
• decouple prioritization cycles from development
cycles
• prioritization and its related activities have a cost
• “as often as possible”
• in the end, those meeting may become optional