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Library Workflow Exchange: Because we’re all tired of asking “Who has already done this?” (Lightning Talk)
- 1. Library Workflow Exchange Because we’re all tired of asking “Who has already done this?” Anna Neatrour University of Utah anna.neatrour@utah.edu @annaneat Liz Woolcott Utah State University liz.woolcott@usu.edu @lizwoolcott
- 2. Problem: Everyone needs workflows Common scenarios: ●Migrating data from one database to another ●Transforming data from one format to another ●Cleaning up data ●Managing a library project Someone, somewhere is doing (almost) the same thing you are.
- 3. Problem: Where to find workflows? Strategies: ●Search the web ●Search conference listings/presentations ●Search publications ●Ask your friend
- 4. Like trying to find one Alpaca in a sea of Alpacas!
- 5. Let’s organize things a bit... So much easier to find Bob the alpaca when he’s blue!
- 6. Round up workflows…. Keep them in the same place!
- 8. Library Workflow Exchange Why create it? ●Workflows and documentation exist in many places. oStaff intranets oBlog posts oPublished articles oPublic facing library websites Tough to find sometimes!
- 11. Quick Facts ● Started in Spring 2015 ● Soft launch at DLF, fall 2015 ● Current Editors are Liz and Anna o We would like more editors!
- 12. Areas we (currently) try to cover ●Metadata/cataloging (standards, cleanup, transformation, reconciliation, harvesting, etc.) ● Digitization ● Digital exhibit creation
- 13. We would like to cover ●Everything else! oPreservation oElectronic Resources management oProject management oLibrary-related tutorials/best practices oAssessment practices and procedures oLib-guide tutorial creation/best practices
- 14. Workflows are not finished products Workflows are documented brainstorming. ●Dynamic ●Changeable ●Adaptable ●Mashable
- 15. How you can get involved 1.Submit your workflows! a.Or point us to someone else’s 2.Be an editor 3.Use (and share) the website Email, tweet or contact us: Anna Neatrour University of Utah anna.neatrour@utah.edu @annaneat Liz Woolcott Utah State University liz.woolcott@usu.edu @lizwoolcott
- 16. What are your ideas? ●What workflows do you need? ●What are some areas we should include? ●How’s the website usability?
- 17. Thank you! Contact Anna Neatrour University of Utah anna.neatrour@utah.edu @annaneat Liz Woolcott Utah State University liz.woolcott@usu.edu @lizwoolcott Follow the Library Workflow Exchange @LibWorkflowEx www.facebook.com/libraryworkflowexchange
Editor's Notes
- AN
- AN So many of the projects we’ve been learning about today will involve workflows - even if you don’t have the exact same technical infrastructure as somewhere else, learning how someone else approached a problem can be a big help when you’re trying to tackle a new project efficiently at your own institution.
- AN - You can hunt around, but workflows are often scattered, and sometimes hard to find. I know that I sat through a few presentations at ALA recently where people were talking about a project but glossed over the specific methods and steps they used - when that was what I found most interesting.
- AN Not surprisingly some of the words that we’d use to describe our library workflows can sometimes lead to dead ends if we’re trying to find some examples to draw from.
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- LW - One thing we learned from trying to gather workflows is that they are hidden in strange places. You usually start looking in traditional places like publications and conference presentations, but as Anna mentioned, most publications and presentations don’t include the nuts and bolts - just the overviews. One surprising place we have found really good workflows is personal and institutional blogs. We know there are many “hidden” workflows out there that live on intranets and internal networks. We want to encourage folks to send in their workflows or send us links to them so that others can see their good work
- LW - The Library Workflow Exchange can host or link to workflows from a blog-formatted website (Wordpress). We can list it with credit or host it in a “de-idenfitied” format if the owner would like to share it.
- LW - Workflows are categorized and also tagged to help facilitate searching/browsing
- LW - The Library Workflow Exchange began as an idea in Spring 2015. We “launched” it with branding and advertisement in October of 2015. Currently just Anna and Liz are adding content, but we would like to invite anyone who is interested in helping to gather content or manage the website to contact us. It currently isn’t a time consuming task, currently requiring only an hour or two a month.
- LW - Currently we are gathering workflows for metadata and cataloging, digitization, and digital exhibit creation - because that is the areas we focus on at work.
- LW - We would like to expand beyond what we currently are collecting. These are some sample ideas, but really, any library workflow or procedures would be welcome.
- LW - while we may link to published articles, if we can find them, we are looking for workflows of any kind. Workflows are rarely exactly what you need to start a project - they almost always will need to be adapted to your institution’s unique circumstances. THe idea is to collect workflows that can inspire new or adapted workflows and generate new ideas by through mixing and mashups.
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