Building Capacity in Infrastucture Management

1. July 8, 2013
CIP Conference
Bootcamp for Planners
Building Capacity in Infrastructure
Management

5. Key Learning Objectives
Understand the challenges and successes
of BC First Nations communities
Learn about the different components of
infrastructure management
Apply practical approaches and tools to
support healthy communities

6. Question
What size community do you work for (or
typically work with)?
1. Under 1,000 people
2. 1,001 – 10,000 people
3. 10,001 – 50,000 people
4. 50,001 – 250,000 people
5. Over 250,000 people

7. What size community do you work for (or
typically work with)?
Question
4
12
11
10
5
0
2
4
6
8
10
12
14
Under 1,000 1,001 – 10,000 10,001 –
50,000
50,001 –
250,000
Over 250,000

8. Question
Do you, or have you, worked with a First
Nations community?
1. Yes
2. No
3. Sometimes

9. Do you, or have you, worked with a First
Nations community?
Question
21 21
2
0
5
10
15
20
25
Yes No Sometimes

10. What is Infrastructure Management?
“A set of activities to
help you plan for the
current and long term
investment needs of
your community’s
infrastructure”

11. What is Infrastructure Management?
“A set of activities to
help you plan for the
current and long term
investment needs of
your community’s
infrastructure”

12. Why is it Important?
Service Delivery

13. Question
If you had $1 M, what would you do with it?
1. Upgrade your water or wastewater
system
2. Upgrade your local historical museum
3. Build a shopping mall
4. Create a local school
5. Build seniors housing

14. If you had $1 M, what would you do with it?
Question
32
2
0
3
6
0
5
10
15
20
25
30
35
water or
wastewater
historical
museum
shopping mall school seniors
housing

15. Team Building Activity
Back-to-Back Drawing
Divide into pairs
Partner #1 gets a picture
Partner #2 gets a pencil
and paper
Don’t show Partner #2 the
picture!
Partner #1 describes the
image once
Partner #2 draws the
image (but cannot ask for
any clarification)
Compare the shape and
the drawing

16. 1/3 of Canada’s First
Nations are in British
Columbia

17. Supporting First Nations to develop healthier and more
sustainable communities

18. National Assessment
154
2.5
8
Infrastructure Management in BC
First Nations Communities
42%
350 km $324 M
15%

19. Canadian Infrastructure Report Card
$2,082
Infrastructure Management in BC
First Nations Communities
15.4% 1/2
1/3

20. Capacity Building Workshops
Asset and Maintenance Management Pilot
Projects
“I have a better understanding [of what Asset Management is] and the importance
of budgeting and planning ahead to see the bigger picture”
“While I’ve been aware of the importance [of Asset Management], I will be able to
explain and present more thoroughly to Chief & Council”
“The hands-on group exercises were valuable”
“It covered a lot of questions that I had on Asset Management”
Infrastructure Management in BC
First Nations Communities

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25. Question
What do you think is the most important
area of infrastructure management?
1. Awareness and Priorities
2. Internal Activities
3. People
4. Information
5. Money

26. What do you think is the most important
area of infrastructure management?
Question
17
0
8
10 9
0
5
10
15
20
Awareness
and Priorities
Internal
Activities
People Information Money

27. Framework for Infrastructure
Management
Infrastructure
(asset)
Management
Infrastructure
(asset)
Management
Awareness &
Priorities
Awareness &
Priorities
Internal ActivitiesInternal Activities
PeoplePeople
InformationInformation
MoneyMoney

28. Discussion Question
What is your role in
providing services to
your community (eg.
clean water)?

29. Infrastructure Management Program
Inventory
Valuation
(replacement
cost)
Condition
Assessment
Prioritization
Infrastructure
Plan
Processes and Procedures
Cross-Functional Team

30. Case Study – Group Exercise

31. Case Study – Group Exercise
Objectives
Health & Safety
Cultural Diversity
Economic Development
Education
Seniors Programs

32. Inventory
Complete the Inventory columns on the
Worksheet (except adjusted remaining life)
Remaining Life = Install Year + Expected Useful Life - Current Year (eg. 2012)

33. Valuation
Complete the Asset Valuation columns on
the Worksheet
Historical Cost = Replacement Cost x CPI Installation Year
CPI Current Year

34. Condition Assessments
Adjust the Remaining Life column based on
condition
Condition Adjusted Comments
Rating (1-5*) Remaining Life
401000:1 4 2 Better condition than expected
7000:3 1 7 Materials failed to perform as expected
404000:1 3 4 Some maintenance required
* 1 = Poor; 5 = New
Asset ID
Condition Assessment (2012)

35. Prioritization
Why Prioritize?
Do not have the resources
(financial and other) to do
everything
Need to determine what is
most important
Make the best use of the
resources that are available
Need to consider not only
the likelihood of an asset
failing, but also the
consequences of failure

36. Prioritization – Existing Assets
Risk-Based
Consequence of Failure
Likelihood of Failure

37. Prioritization – Existing Assets
Use the Risk Rating (likelihood of failure x
consequence of failure) to rank the priority
of each project

38. Prioritization – New Assets
Goal-Based
Used for project by project
evaluation
Also important to consider
the on-going operations and
maintenance costs
Engage a group of people to
evaluate to reduce
subjectivity

39. Prioritization – New Assets
Part 1: As a group,
determine the relative
importance of each
(1-5 weighting)
community goal
Health & Safety
Cultural Diversity
Economic Development
Education
Seniors Programs

40. Prioritization – New Assets
Part 2: Apply the criteria to the following
projects
1. Addition to a school ($1 M)
2. Upgrades to the Water Treatment Plant ($150 K)
3. An extension of a water main and a new road to service a
new planned 20 lot business park ($500 K)

41. Infrastructure Plan
Use the Inventory, Valuation, Condition Assessment, and
Prioritization results to create an Infrastructure Plan.
o Annual budget is $50,000
o Borrowing is not permitted (i.e. you cannot exceed the budget
provided)
o Unused money can be carried forward to future years
Consider the following:
o Phasing of projects
o Risk
o Community context
o Life expectancy

42. Discussion Question
How would you best engage the community in
a discussion about infrastructure?

43. “Let us be inspired, let us create a better world
to live in. Let us sustain what we have now,
before the time comes when there is nothing
to sustain anymore”

44. Danny Higashitani, P.Eng.
Senior Engineer (AANDC)
(604) 666-9753
Danny.Higashitani@aandc-aadnc.gc.ca
Catherine Simpson, MCIP, RPP
Planning Consultant (Urban Systems)
(604) 235-1701
csimpson@urbansystems.ca