monthly minutes of the ministry teams meetings at Church of the Nativity

1. Ministry Teams Meeting Minutes: 9 June 2014
Ministry Team: Worship
Members Present: Stephanie Allen, Evelyn Judson, Carol Smith, Randy Smith
Agenda Items Discussed:
1. Discussed three service fall schedule that will resume on September 7.
8:00 - 8:40 Holy Eucharist - no music
9:00 - 9:50 Holy Eucharist with music
9:00 - 9:50 Adult Formation class
9:50 - 10:10 Fellowship time in the Lobby of Estill House
10:00 - 11:00 Adult Formation class(es)
10:00 - 11:00 Youth and Children Formation classes
11:15 - 12:20 Holy Eucharist with choir
12:20 Fellowship in Corlett Hall
There will be at least 4 intergenerational events from fall 2014 through fall of 2015. These events will be daytime events
and evening events. They will include a meal of some kind. A small sub-group of Vestry - Reilly, Fran and Pete - will be
scheduling these events and finding organizers. There was a concern about losing the sense of community with us being
spread across three services, so we would like to be intentional about creating opportunities for the entire community to
gather together, share a meal, and participate in some sort of activity.
Several things to note, there WILL be an additional Adult Formation class at 9:00 for the 8:00 service attendees, choir
members, Sunday School teachers, and any others who would like an education opportunity at that time.
We discussed several ideas for increased fellowship, including bringing a bag lunch once a month.
Discussed how we might tweak what we are currently doing, and an idea about offering the 5th Sunday of each month as
a Youth Sunday in which youth plan the liturgy. This needs further discussion and organization. No final decision made.
Question of how much whole wheat wafers might cost.
2. Discussion of 3 year goals and what worship team might do next.
Interested in opportunities to engage more people in worship - what are other ways to do this?
How could we use the visual space?
Could we have healing prayers during/after each service?
The idea that generated most discussion was the creation and use of liturgical art in the worship space for and by
members of the parish.
Step 1 of this plan would to host an art showing in the back hallway in the fall, and then have silent auction of any art the
artists would like to sell as a fundraiser for something like the Episcopal Farmworkers Ministry.
3. Feedback for summer service
Would be much simpler than the feed-back on three service schedule, but still a good thing to offer. Perhaps asking for
written comments on paper or electronically.
Next meeting:
Organize feedback for summer service schedule
Next steps in potential art show

2. Ministry Team: Youth
Members present: Paul Grass, Interim Youth Minister, Jon Showalter, Sally Bloom, Jane Weinberger, Fran Kenney
Agenda Items Discussed:
1. Paul is working on schedules/lesson assignments for the youth classes. His entry into COTN has gone well. The YMT
welcomed him.
2. Volunteer Update:
Youth Ministry Team Chair: The chair will transition from Sally Bloom to Jon Showalter, beginning with the August 2014
meeting. Thanks to Jon for taking this responsibility.
For 2014-2015: Volunteers for Youth include:
Fundraising: Lauri McCormick
Curriculum Assist: Sally Bloom
Class Leaders:
Rite 13--Fran Kenney, Chris Chiavacci, Lori Special, Catherine Sherrin
J2A--Sally Bloom, Chris Hagearty, Mary-Benton Gordon, plus one more.
YACs--Pat Kenney, Sue Young, Teresa Longenecker, Duff McAdams
Youth--Paul Grass; Randy and Jennie? Beth Crow?
3. Dates to Know: Upcoming youth calendar events.
Leader Training--Aug 24, 12:00-3:00 pm
Welcome Social--Aug 24, 6:30-8:30 pm
Rite 13 Rehearsal/Dinner--October 18
Rite 13 Ceremony--October 19
Rite 13 Rehearsal/Dinner--Mar 14, 2015
Rite 13 Ceremony--Mar 15, 2015
Other dates will fill in as Paul develops class schedules.
4. Three Year Goals: Discussion centered on draft three-year goals, especially regarding what metrics should be gathered
and how to do so. It was agreed that attendance by youth at events was important to maintain, and also to know how
many youth in the parish are NOT attending as well. Metrics language was amended; other language of three-year goals
was slightly edited as well. Team is to vote on three-year goals in person or electronically by/on August 13, 2014, to
be implemented beginning September 2014.

3. Ministry Team: Outreach
Members Present: Pete Crow, Noah Showalter, Carl Sigel, Pat Watson, David Lynch, Margaret Jackson, René Garcés
Agenda/Items Discussed:
1. PEOPLE’S CLIMATE MARCH: To be held in NYC September 20 – 21, 2014; thousands marching to demand
action from delegates at UN for sustainable climate treaty; approach vestry on 7/22/2014 to see if COTN could be
identified as event sponsor on web-page, joining other faith groups.
2. STOP HUNGER NOW (SHN): Event scheduled for August 17, 2014, after the 10AM service; Carl, Margaret, and
Rene to act as sub-committee; Carl will contact SHN to confirm time to show up (~11AM); need to make sure
rectangular tables are available in Corlett hall before SHN shows up; Carl/Pat to get notice in August Glad
Tidings; think about passing a sign-up board around to count how many folks coming, or, can count folks during
packing and call in pizza order; approach Fellowship to find out if they want to feed the crowd using their budget,
have a potluck concept, or just order pizza/food like last year; have a collection box for donations if we end up
ordering pizza, and any left over funds can be donated to Youth.
3. BUDGET: Discussed sponsoring Diabetes Project, Interfaith food shuttle, Honduras Medical Mission, Interfaith
Power and Light, CODEP, Episcopal Housing at Christmasl and discussed how Outreach budget has been
getting smaller with and NEED to push back.
4. DIABETES PROJECT: Maxine Highsmith pushed out to August/2014
5. FARMWORKERS MINISTRY: Farmworker youth integration; Carl and group discussed how IFFS supplies food to
Father Tony’s church in Newton Grove.
6. CODEP: Pete explained program Becky Christian presented to Outreach ministry in May, explaining how program
helped promote sustainable agriculture in Haiti through efforts of local volunteers, converting land deforested;
discussed issues between Bishop of Haiti and CODEP surrounding Bishop reclaiming land CODEP had been
working.
7. WAKE INTERFAITH HOSPITALITY NETWORK (WIHN): Pat explained what she does when she volunteers,
preparing meals, and providing daycare, helping families on the edge of homelessness.