Our SmartStats Workflow solution now provides NHS Highland with the register to manage their Face Fit Testing process, that ensures NHS Front line Staff are protected. Then provides top level Statistics and Visibility they need to monitor their important respiratory protection programme work

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2. SmartStats & Graphs
…to test and face fit their frontline healthcare
staff with FFP3 masks that protect them from
a range of airborne diseases
NHS Highland needed a near live
monitoring tool to cover a
remote and rural area with up to
50 sites

3. SmartStats & Graphs
The Challenge
The individual face fit testing exercise has to
happen every 2 years
and with 27 hospitals spread over
a huge geographical area, each with numerous
at-risk departments, managing this was
logistically demanding and a very resource
intensive headache.

4. SmartStats & Graphs
The Solution
We created a SmartStats Workflow System
utilising the features of Smartsheet
to Drive the Face Fitting work forward
according to priorities,
giving visibility of that progress
to managers at all levels
so progress could be monitored
right up to a corporate level
for all the operational
Regions involved

5. SmartStats Hospital Register view
Hospital Register showing the relevant Wards and their Staff requiring testing.
This Data is entered by e.g. the Face Fit tester or the Charge Nurse onto a simple
spreadsheet like this.

6. SmartStats – Hospital Dashboard
View of the Statistical Progress towards Face Fit Testing at hospital level

7. SmartStats for the Face Fit Tester
Face Fit testers To Do List
Note the Amber Highlight is for Retests due within 6 months
The Red Highlight lists all those who Next test date is overdue
1. The Tester sees this as a Report drawing data from a much bigger Hospital staff
list and just focuses on the urgencies.
2. A different Report could draw data from ALL the hospitals that tester works for.
3. Note that Data entered in this report is LIVE DATA and edits the Hospital sheet
at the same time. Can be edited on Tablet or Smartphone for ease.

8. SmartStats for Hospital Manager
Hospital Manager’s Report
Showing the Staff WHO have been successfully Fitted and Tested to use protective
Masks and Powered Visors against infectious diseases and may be deployed.
1. Note the Amber Highlight shows Staff whose retests are due within 6 months.
2. The Red Flag denotes Staff that need the Powered Visor due to Facial Hair/size
3. A number of Powered Visors may well be kept in stock for emergencies

9. SmartStats for the Region
Statistics from the whole Region
Cell Linked to this sheet in Real Time, to provide analysis for this Region
i.e the North region. Note the Progress with 57% of required staff completed
but 58 Tests are now overdue.
Added Benefits? The Procurement dep. are buying according to need from these stats.
Also holding the right type of Emergency stock at the Rapid Deployment Depot.

10. SmartGraphs for the Hospital
Statistics are more easy to consume in a graphical View in Real Time
This screen shows the Hospital Stats in relation to the Region

11. SmartStats The Whole Region
The Senior Management can access these Live Graphs via a unique
confidential web Link to provide instant data across their Region.
To View these Demo stats via your Web Browser click here….
Hover over the Columns for the numbers.

12. SmartStats & SmartGraphs
The Benefits
This SmartGraphs Workflow solution now provides NHS Highland
with a Real-Time Register Management Process, top level Statistics
and Visibility that they needed to progress this important work using
Smartsheet

13. How is Smartsheet Different to such as Excel, MS Project or Google Sheets?
In lots of ways that all work together for co-ordinated workflow management
Visual Columns Drop-down Lists Date Columns
File Sharing
View Changes to any cell
Automatic NotificationsOnline Sharing
Discussion Tracking
Reminders
Email Updates
Web forms to populate sheets
Like a Spreadsheet, but Smarter

14. Using Any Device on any Platform
Touchscreen UI

15. Resource Management

16. New Innovation?
When did you last review your Processes and explore the benefits of using
better tools?
SmartWorkflows are specifically created for people like you, who just need to
get your work done in the most efficient manner?

17. Smarter Business Processes are the Smartsheet recommended
Consultants for the UK, Europe, the USA, Canada & the Far East.

18. New Innovation and more security?
Do we actually need to understand any more detail?
NB Credits to Google, see note below the picture.
We specialise in helping organisations adopt Smarter Business Processes

19. SmartStats & Graphs
Contact us here.. For your own Free initial
Consultation and demonstration of how
We at Smarter Business processes can help you
access some huge benefits!
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email: info@smarterbusinessprocesses.com
telephone: +44 1937 541 553
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