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November30,2015
Update 2015/NOV
AIR SHIPMENTS
Shipping Instructions
Please be informed that Peruvian Customs is Extremely Strict. Any Documentation Mistakes at
Origin will require Amendments which will cause delays on cargo delivery and in some cases
fines and or seizure of shipment(s). We will Debit any extra costs back to the origin stations (OS)
accordingly.
In order to avoid any of these mistakes, please read carefully following instructions:
Airfreight shipments
• ALL DAT/DAP/DDP Quotations from IFS Group are ALWAYS subject to acceptance and
Confirmation. Quotations that are accepted have to be confirmed and shipments should
NEVER be shipped to Peru unless it is authorized by the person who quoted particular
request. It is very important to get Peruvian Customs authorization moving cargo to Peru and
to verify that importer has proper import licenses. If cargo is shipped, it can create very long
delay and high storage cost.
• Issue the MAWB’s consigned to: International Freight Shipping S.A.C.
RUC: 20507205781
Calle Dos de Mayo 420, Miraflores, Lima 18- Peru
Tel. +51.1.7062828 Fax +51.1.7062829
Email air-import@ifssac.com
• The customs deadline is 5 hours before airplane arrival. We need documents 48 hours
before airplane arrival, NO EXCEPTIONS!
• Ask before if you should issue the HAWB’s consigned to the final clients (or banks), indicating
the complete names. Do not short the names! This information has to be exactly the one
indicated in the cargo manifests.
• Never indicate description of goods on the MAWB’s. Indicate only “Consolidated cargo
as per attached manifest” or in Spanish “Carga consolidada según manifiesto adjunto”.
• Take note that if Shipments Arrive Without Cargo Manifest, Peruvian Customs will issue
a Fine. Penalty is approximately US$ 800.00. In case of any fine, we will send to the Agent
at Origin our debit note. There is no option to share with our company.
• Send us complete pre-alerts including copy of the MAWB, HAWB’s, manifest, and if possible
the commercial invoice 48 hours before airplane arrival.
• It is very important to indicate the exact description of goods on the HAWB’s. This
information has to be exactly the same as the one specified on the Cargo Manifests, when
there are discrepancies of descriptions the penalty is approximately US$800.00 per each
HAWB. Peruvian Customs will fine discrepancies such as additional cargo. Delay due to this
problem will increase the local handling charges. Therefore, PLEASE advise shippers that
the information they provide to you is Completely Accurate so to avoid customs penalties
and additional local cost.
• Indicate the exact description of goods on the HAWB’s. This information has to be exactly
the same as the one indicated in the cargo manifests.
• Each piece has to have a label indicating the total number of pieces. The labels have to
• indicate also the number of MAWB and HAWB.
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• Take note that the pieces without or mixed label can be confiscated by Customs. “IFS
Group” will not be responsible for any extra charges incurred to our consignee. In case any
extra charge, we will send to the Agent at Origin our debit note. There is no option to share
with our company.
• Always Submit Copy of the Manifest to us which is Very Clear and Easy to Read. Manifest
has to include following information:
- MAWB number
- HAWB number
- Name of HAWB Consignee (exactly the same as on the HAWB)
- Exact Description of Goods (exactly same as on the HAWB)
- Gross weight (NOT the Chargeable Weight)
- Number of Pieces (Including specifying count in master cartons)
- If Dangerous Goods (MSDS, material safety data sheet)
• Always make sure to verify Dangerous Goods shipment and declare shipments accurately.
Follow instructions at the IATA website,
http://www.iata.org/whatwedo/cargo/dangerous_goods/Pages/index.aspx
MSDS (Material Safety Data Sheet) has to follow all shipment and Airlines have to approve
prior to departure and shipping to airline terminals.
• Always Make Sure to Submit to us Following Documentation:
- Original MAWB
- Original 2 of each HAWB and copies
- Manifest (a copy in a very visible place)
- Your corresponding invoice, credit and/or debit notes
- If possible copy of the commercial invoices
- Any document that supplier asks to include
• For new consignees, please indicate in the HAWB’s the phone and fax number as well as the
name of the contact person.
• Any Customs fine will be charged to the “Origin Agent” if information is sent with delay,
incorrectly or to wrong party.
Freight charges
• If the HAWB’s is prepaid always must show the prepaid amount to Peruvian customs. “IFS
Group” will not be responsible for any extra charges until have this information.
• If the HAWB’s is collect can be without any amount, as agree or as arranged.
Settlement of Payments | International Partner’s
Financial Contact: Ms. Monica Pomar Suarez | Manager - Admin. & Finance
Contact E-Mail: mpomar@ifssac.com
Telephone: +51 1 7062828 | Ext. 105
Payment Terms of Open Accounts: Payment must be settled 30 days from Cargo Arrival.
No deductions are to be made from any invoices, by either party, under any circumstances.
Any invoice disputes are to be made in writing and must be resolved within 90 days from the
date of the invoice.
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Collect Import Shipments
• Import Shipments under “Collect” condition can be accepted without any special coordination
if total freight is up to USD 5,000.00
• Transfer of payments to agents (freight) will be done once consignee has settled the
outstanding.
• For Import Shipments under “Collect” condition where Freight is more than USD 5,000.00:
Agent at origin must provide complete Consignee details.
Agent at destination will contact Consignee and will get confirmation of payment.
If all in order, then Agent at destination will notify Agent at origin to proceed with
loading of cargo accordingly.
Cargo must NOT be loaded if there is no confirmation from destination.
Account Reconciliation (Transfer of Payments)
• “IFS Group” makes Bank Wire Transfer when debit Exceeds US$ 2.000. This is to minimize
high Banking Transfer Fees due to frequent Wire Transfer Activity of low amounts. We
require same policy from all of Our Agents and Partners who have open Account Status with
“IFS Group”.
• If our Agent requires Bank Wire Transfer for an amount less than US$2,000, then the Agent
must assume the bank fee which is US$ 80.00
• The bank charges for transferences are paid by each agent in their side.
• Statement Of Accounts;
Conciliation of accounts will be done during the first 2 weeks of the next month. If applicable,
transfer will be coordinated later on.
Please review the Statements promptly and confirm if all matters are correct according to
your file information. Important not to have pending more than 30 days after conciliation.
It is important we receive same attention from our Partners and Agents
All errors should be corrected quickly and new updated Statement of Accounts issued
quickly so to re-verify new Statement Of Accounts
• In case our Agent requires to do Bank Wire Transfer before, and if shipment has been
generated by them, then they have to assume the bank fee which is:
USD 0 to USD 10,000 = USD 80
USD 10,001 to USD 25,000 = USD 140
USD 25,001 or more = USD 205
Operational Questions or Comments
Airfreight Operations Assistant Contacts:
- Ms Ruth Leon. E-mail: rleon@ifssac.com (Imports)
- Mr. Jose Sisniegas. E-mail: jsisniegas@ifssac.com (Export & Import)
- Mr. Jonathan Mitacc. E-mail: jmitacc@ifssac.com (Exports)
General Operations Inquiries: E-mail: air-import@ifssac.com
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AGENTS AND PARTNERS CREDIT TERMS WITH “IFS GROUP” OF
COMPANIES (IMPORT / EXPORT SHIPMENTS)
1) If special freight and handling credit terms are needed from “IFS Group”, Agents must send
the request accordingly and prior to consigning the shipment to “IFS Group”
2) New Agents to “IFS Group” need minimum of 02 (two) shipments prior to receiving
consideration of credit terms
3) Cost of Peruvian Duties, Taxes and any other local charges is ALWAYS payable prior to
cargo release and delivery to final consignee in Peru
4) Credit does not include concepts related to demurrage or fines.
5) Credit terms are only approved by following managers at “IFS Group” in writing. Cargo
cannot be released unless credit is approved accordingly.
a) Reynir Gislason | Executive President or
b) Yovanna Llerena | Managing Director or
c) Alberto Florez | General Manager
6) For new Agents that belong to “WCA”, “Conqueror” or “CLN” Networks, credit will be granted
as from 1st shipment, taking into consideration the following criteria:
- “WCA” members:
o Credit limit of USD 20000.
o Agents must be enrolled to the Payment Protection Program “Gold Medallion
Plan”
- “Conqueror” or “CLN” members:
o Credit limit of USD 5000
o “Agency Agreement” must be coordinated / signed in advance.
In case of any payment issue, we will be ruled by “Protection Plan Guide” (Policy and
Procedures) which is available for each network. It will include compensation limit, exceptions,
limitations, etc.
