What is applicant tracking system? Know the advantages of applicant tracking system.

1. Why you need to convince your team for applicant tracking system
An applicant tracking system is software designed to support the recruitment process of an
organization. The core functionality of applicant tracking system in recruitment process is to
recruit, filter, sort, access, hire and track applicants with precision. Other than these features
some advanced features can also be part of the package like automated resume ranking,
customized input forms, pre –screening questions, multilingual capabilities, integrate corporate
career website, job board posting tools, auto response emails and resume parsing.
The main purpose of an applicant tracking system is to streamline recruitment process to yield
efficiency and reduce hiring time. The advanced applicant tracking systems are loaded with
features that provide a comprehensive recruitment solution so they are now being referred as
talent management systems. Application tracking systems automate the recruitment process
and schedule your priorities to reduce the time taken to hire. Let us examine the benefits you
get from a typical applicant tracking system or ATS
1. Save time – The core benefit of an ATS is pace up things. It drastically reduces your time
to hire by scheduling your task, automating administrative work, pre-screening
applications and overall cutting time to hire. The ease of posting jobs and managing
responses through your ATS system increases the responsiveness of your recruitment
process. The online form filling enables a candidate to directly submit resumes to your
centralized database. This saves you a lot of time over manually keeping records. The
time you save can be utilized on planning of your recruitment and setting up targets.
2. Save money – With a paperless environment you can save a lot of your stationary cost.
With the help of online job posting, you save money on posting jobs in newspaper or
any other print formats. The ATS provides you with a centralized database through
which you can save the cost involved with data entry and records maintained. The ATS
systems are highly scalable with minimum or no cost involved. The cost you save on
administrative task being automated is visibly large.
3. Improved quality of hire – The applicant tracking system help you screen the best
matching candidates for a profile. The query based search will yield exactly the resumes
which will match the requirements of a role. This way you get much more credible
candidates for scheduling interviews. In a manual process sometimes the best
candidates are left out after screening. The ATS help you maintain updated resume
database so that you can get very best of the candidates. This leads to improve the
quality of your hiring and also boost your recruitment cycle.
4. Improved compliance- The ATS system helps you maintain compliance safeguarding you
against lawsuits or government inspections. The forms filled through ATS system allows

2. you to keep checks on the legal issues. You can also pull up information from your
records in case you need it for any reference purpose.
5. Evaluate your results- With an ATS you can populate reports and analyze the success of
your recruitment. You will learn whether you are taking the right decisions and doing
the right activities for your recruitment. The manual process lags monitoring of the
recruitment efficiency.
6. Gain businesses intelligence- ATS helps you gain valuable insights into resource
allocation. The ROI from your recruiting process helps you make better decisions on the
recruitment as well as investments for your organization. You can track every source of
job candidates and evaluate their effectiveness.
7. Reduce paperwork – ATS helps your organization go green. It digitalizes all your records.
Through this you not only save huge investments on paper and stationary but you can
fetch any record at click of a button. The record keeping of ATS helps you pull out
desired information in no time.
8. Build a brand image- With an advanced ATS you communicate and present a
professional image in front of clients and candidates. This way you market your
organization with a credible brand image. The brand image helps you increase
engagement of the candidates and clients.
The above advantages of ATS very well depict why they are gaining traction with organizations
of all sizes. The ATS are especially for organization which looks out for a comprehensive
solution and not just automation. They are designed to include all stake holders in a
recruitment process. They are not only handy for recruiters but makes application process
simplified for the candidates. This encourages the participation of candidates and bridges the
gap between candidates and recruiters like never before. If your organization is still running a
manual recruitment process or incompetent recruitment software then ATS would be the best
investment you can make for your recruitment process.
Please reach out to me for any suggestions – Shikha@nitman.co.in or visit my website
www.nitman.co.in for any additional details on why your team too need an applicant tracking
system .