Brian D. Voss - Kuali Foundation Applications and You!

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Presented by Brian D. Voss, Vice President and Chief Information Officer at the University of Maryland at the Kuali Days UK conference, 30 October 2013.

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  • Replace all mainframe legacy systems and related systems built on outdated technologies
    Builds incrementally, over time
    Includes several technologies:
    Community source solutions, such as Kuali
    Commercial Off the Shelf (COTS) where appropriate
    Custom built where necessary
  • We are involved with, in some way, 5 of the Kuali initiatives
  • Brian D. Voss - Kuali Foundation Applications and You!

    1. 1. Keep Your Money in Your Mission Teaching. Learning. Research.
    2. 2. What Would You Do With $83-Million?
    3. 3. At the University of Maryland …. • A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did … • B: Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do … • C: Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing … Division of Information Technology
    4. 4. Or … D: Be smart! Implement Kuali … And use the savings to: • Buy a Building & establish MarylandCyberPlaza AND … • Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage and equip a Visualization facility) and fund its next three life-cycle upgrades AND … • Provide staffing support for those resources for 5 years AND … • Add staff (for 5 years) to an improved Center for Teaching Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND … • Have money left over to build a credible data warehouse with new analytical tools! Division of Information Technology
    5. 5. Evidence! 1000 square meters of data center; 500KVA power & requisite cooling Coming online December 2013 6500 cores/220Tflops; 1PB storage & Viz resources Coming online February 2014 15,000 square meters for cyberplaza, containing 2500sm raised floor and a 3000KVA power & requisite cooling and office space for 300 plus labs and conference facilities Being pursued now – maybe 2015? Division of Information Technology
    6. 6. Division of Information Technology Kuali @ University of Maryland
    7. 7. Division of Information Technology UMD Kuali/ERP Strategy Briefing Kuali is one part of the overall strategy called Enterprise Modernization Aligned to IT Strategic Plan Recommendation 6, Action Item 6.4: “ … champion the pursuit of open or community source solutions for enterprise level use . . .”
    8. 8. Enterprise Modernization – Buy, Borrow, Build ✔ Grad School Application Scheduling & Degree Audit PHR-ARS Integration Modernization Student Financial Aid ✔ KS Curriculum Management KS Enrollment 2.0 ✔ Undergrad Application KS Student Accounts Receivable Kuali Financials ✔ Commercial/ Purchased (COTS) KS Enrollment 1.0 Open Source/ Community Source ELMS Refresh 2011 2012 2013 Custom 2014 2015 2016 Time Division of Information Technology 8
    9. 9. Kuali Financials: Status • Implementation underway, nearing completion • Configuring software • Building interfaces • Modernizing reports and forms • Schedule • Go live in January 2014 • Investment • ~$9 Million Through ‘Go-Live’ • Vendor contract support, hardware and support software • Phase-II improvements and production support costs through 2014 to add ~$3.5-million more • $100K additional commitment to Kuali for user interface enhancements ($25K each VPA&F & VPIT for next 2 years) Division of Information Technology 9
    10. 10. Kuali Student: Status • Implementation • Curriculum Management in production • Future Product Delivery Schedule • Student Accounts available end of 2013 • Implementations add ~1-year • Enrollment Phases 1 and 2 currently in development, available 2016 • Implementations add ~1-year • Investment • $6.0 Million* projected cost includes: • • Developers, consultants, travel, contributions for Student Accounts development • Actual final cost dependent on decisions pending for Kuali Financial Aid strategy ~$1.9-million expended to-date Division of Information Technology
    11. 11. Other Kuali Initiatives at UMD • Rice: Fundamental “Middleware” for all Kuali applications • Includes Identity Management, Service Bus, Rapid App Development Framework, Document Mgmt, Workflow Services • OLE: Open Library Environment • Community Program • Growing international interest • Evaluation release available in Spring, 2013 • Local Implementation • Dependencies with KFS • Testable version in late 2013 or early 2014 • Coeus: Research Administration • Dependencies with KFS • Implementation planning underway Division of Information Technology 11
    12. 12. The Kuali Community CIC Schools bold and Italicized Division of Information Technology
    13. 13. Maryland’s Involvement with Kuali KS Project Board National/ Core Dev Campus Implementation Lead Organization Student Yes Yes Yes SVPP/DivIT Finance Yes Yes Yes Comptroller Open Library Yes Yes Planning Libraries Rice Yes Yes Yes DivIT Coeus No Yes Planning Research Ready No No No N/A KPME* No No No N/A *Maryland donated PHR Data model and doc to “seed” program VPIT Voss Elected to the Kuali Foundation Board by community vote; 2012-2015 Division of Information Technology 13
    14. 14. Division of Information Technology Kuali In the Broader Context
    15. 15. The Broader Discussion – Administrative IT • Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT) • Functional obsolescence and loss of vendor support contribute to the need to replace soon to be 20-year-old systems • Some institutions (~10%) still have ‘Pre-Y2K systems’ and are facing catastrophic failures (like UMD) • There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization • Change the narrative from “reducing IT costs” to “reducing the costs of administration and its attendant IT costs” Division of Information Technology
    16. 16. The Broader Discussion – Administrative IT • Two factors contribute to the high cost of AdminIT • Obvious: Vendor costs (The Model) • Oblique: Costs of modifications/customizations due to perceived needs for ‘special’ value-adds at each institution (The Snowflake) • Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it? • Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel it is less in the transaction processing systems and more in the data and the resulting analysis of that data • Yet … most of the money is spent in transaction processing! Division of Information Technology
    17. 17. Why Buy Software You Already Own?

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