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1. Quick Reference Guide
Goods Receipt & Service
Entry
QRG

2. The following topics are covered in the guide:
1. QRG: Post Goods Receipt for Purchase Order .................................................................... 3
1.1 Purpose ................................................................................................................................... 3
1.2 Procedure ................................................................................................................................ 3
2. QRG: Goods Return to Vendor .............................................................................................. 5
2.1 Purpose ................................................................................................................................... 5
2.2 Procedure ................................................................................................................................ 5
3. QRG: Cancel Material Document ........................................................................................... 7
3.1 Purpose ................................................................................................................................... 7
3.2 Procedure ................................................................................................................................ 7
4. QRG: MM Stock Overview for a Material ............................................................................... 8
4.1 Purpose ................................................................................................................................... 8
4.2 Procedure ................................................................................................................................ 8
5. QRG: Create a Service Entry Sheet ..................................................................................... 10
5.1 Purpose ................................................................................................................................. 10
5.2 Procedure ............................................................................................................................... 10
6. QRG: Service Entry Sheet Acceptance ............................................................................... 13
6.1 Purpose ................................................................................................................................. 13
6.2 Procedure ............................................................................................................................... 13
7. QRG: Accepting / Rejecting Service Entries via Workflow ............................................... 14
7.1 Purpose ................................................................................................................................. 14
7.2 Procedure ............................................................................................................................... 14
8. QRG: List of Stock Values by General Ledger Account.................................................... 18
8.1 Purpose ................................................................................................................................. 18
8.2 Procedure ............................................................................................................................... 18
9. QRG: Goods Received Not Invoiced (GR/IR) ...................................................................... 19
9.1 Purpose ................................................................................................................................. 19
9.2 Procedure ............................................................................................................................... 19
10. QRG: Re-Print Invoice Verification Messages .................................................................... 20
10.1 Purpose ................................................................................................................................. 20
10.2 Procedure ............................................................................................................................... 20

3. 1 QRG: Post Goods Receipt for Purchase Order
1.1 Purpose
Use this transaction to receive goods against a purchase order. Use transaction MB01 for goods
receipt for consignment.
1.2 Procedure
1. Access the transaction using one of the following navigation options:
SAP R/3 menu Logistics -> Materials Management -> Inventory Management -> Goods Movement
->Goods Receipt -> For Purchase Order -> PO Number Known
Transaction code MIGO
2. On the screen Goods receipt Purchase order – {User Name}, enter the data as specified in the
table below:
Field R/O/C Description
Action R Select Goods receipt
Document type R Select Purchase order.
Document number R Enter or select (via a matchcode) the purchase order required.
Movement type R Select 101
Use this screen to locate the relevant purchase order.
The left hand side of the screen displays the work list overview. This can be hidden by clicking
or displayed by clicking .
If the purchase order number is known, enter directly, otherwise use the search function.
Use the button to find the Purchase Order. The Search for Purchase Order screen is displayed.
Enter required selection criteria to locate relevant Purchase Order.
3. Click to continue to the next screen.
Purchase order details display in the Header data section.
4. On the screen Goods receipt Purchase order {XXXXXXXXXX} – {User Name}, enter the data
(in the Header data section) as specified in the table below:
Field R/O/C Description
Delivery note R Vendor delivery note number.
Use to enter the goods received against the purchase order.
5. On the screen Goods receipt Purchase order {XXXXXXXXXX} – {User Name}, select the Qty
tab in the Detail data section.
6. On the screen Goods receipt Purchase order – {User Name} (Qty tab), enter the data as
specified in the table below:
Field R/O/C Description
Quantity in unit of entry R Defaults from the order. Overtype with the actual quantity received,
if necessary.

4. Field R/O/C Description
Item OK R Check the box if the delivery details are OK. (This check box is at
the bottom of the screen).
Once the above details are complete, either,
7. Click to retain the information for processing at a later time
or
8. On the screen Goods receipt Purchase order – {User Name}, click to save the goods
receipt
Document xxxx posted.
If is selected the Hold Document window is displayed allowing the entry of comments.
Enter appropriate comments and click to continue.
Click to exit this transaction.

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ExpertPlug is an SAP marketplace for training materials and an online community of experts. We
offer a simple way for the global SAP workforce, consulting companies and industry to market their
skills and find quality information.
As an SAP Expert, you can also market your SAP skills and make extra revenue by publishing SAP
documents on http://expertplug.com/.