Workplace Wellness: Financial Wellness - What Your Managers Need To Know
Best practices employee relations webinar slidedeck
1. 5 Best Practices for Compliant and
Consistent Employee Relations
March 26, 2013
#dovetailhr
2. Housekeeping
• This webinar is approved for 1.0 hours of
recertification credit.
• You MUST attend for the entire 60 minutes to
receive credit.
• Emily Lewis (elewis@dovetailsoftware.com) will
email you the program id # within 24 hours.
• The webinar is being recorded and the slides
and recorded presentation will be emailed to
you as well.
#dovetailhr
3. Who is Dovetail?
• Delivers SaaS-based HR Case
Management & Help Desk
solutions
• Helps HR pros better
communicate with each other
& employees
• Supports HR Pros through
education and technology
@dovetail
#dovetailhr
4. Today’s Speakers:
Mike Haberman, SPHR
Consultant & Co-founder
Omega HR Solutions
@MikeHaberman
Dwane Lay, SPHR
Head of HR Process Design
Dovetail Software
@DwaneLay
#dovetailhr
5. What We’ll Cover
• Meeting the need of Federal statutes
• Why documentation is important
• How documentation will get you in
trouble
• What is necessary for good
documentation
• What tools can be used
#dovetailhr
6. “I would prefer to have one page of
documentation rather than
10,000 words of testimony”
- said by an Employment Law Attorney
#dovetailhr
7. Bane and Blessing
Documentation is
both a bane and a
blessing for HR.
Difficult to get
people to do it, but
it is preferred by
attorneys and
believed by judges
and juries.
#dovetailhr
8. Why documentation is good
Helps you meet the requirements of
Federal Statutes
#dovetailhr
9. What is needed under the ADA
Applications for hiring
Requests for accommodation
Record of interactive discussions on requested
accommodation
All records pertaining to promotion, demotion, transfer,
lay-off or termination, rates of pay or other terms of
compensation, and selection for training or
apprenticeship for one year after making the record or
taking the action described
#dovetailhr
10. What is needed under the FMLA
Dates FMLA leave is taken
Leave must be designated in
records as FMLA leave
Documents (including written
and electronic records)
describing employee benefits or
employer policies
Hours of the leave if less than 1
full day
Premium payments of employee
benefits.
Copies of employee notices of
leave furnished to the employer
under FMLA
Records of any dispute between
the employer and an eligible
employee regarding designation
of leave as FMLA leave
Copies may be maintained in
employee files
#dovetailhr
11. What is needed under the FLSA
Employee's full name and social security number
Address, including zip code
Birth date, if younger than 19
Sex and occupation
Time and day of week when employee's workweek begins
Hours worked each day
Total hours worked each workweek
Basis on which employee's wages are paid (e.g., "$9 per hour", "$440 a
week", "piecework")
Regular hourly pay rate
Total daily or weekly straight-time earnings
Total overtime earnings for the workweek
All additions to or deductions from the employee's wages
Total wages paid each pay period
Date of payment and the pay period covered by the payment
#dovetailhr
12. What is needed under OSHA
OSHA logs 300/300A
Training logs
First report of injury
#dovetailhr
13. Why documentation is good
“The palest ink is better than the best memory.”
#dovetailhr
14. Why documentation is good
Helps knowledge retention.
You do not need to have the
original parties to have a
recollection of the event or
conversation.
#dovetailhr
15. Why documentation is good
Provides
the legal
documentation
needed to
defend the
company
in a lawsuit
#dovetailhr
16. How documentation will get you in trouble
Emails and memos that show you
knew you were doing something
wrong.
#dovetailhr
17. How documentation will get you in trouble
The supervisor’s
“secret file” that
HR didn’t know
about.
#dovetailhr
18. How documentation will get you in trouble
Statements
that show
bias against a
protected
category
“Due to his age John seems to be slowing down a bit.”
“Her pregnancy has her distracted.”
“Fred gets around well for someone missing one leg.”
#dovetailhr
19. The Four Steps Necessary for Good
Documentation
1
2
3
4
• Definitions everyone understands
• Training for everyone on
documentation
• Consistent application
• Consistent timeliness
#dovetailhr
26. Congratulations!
You’ve earned 1.0
hour of general
recertification credit
Your program ID
will be emailed to
you within 24 hours.
The use of this seal is not an endorsement by the HR Certification Institute of the quality of the program. It means that this
program has met the HR Certification Institute's criteria to be pre-approved for recertification credit.
#dovetailhr
27. What’s Coming!
HCI Webinar: How to Run HR Shared
Services Like a Thriving Business
Ebook: 5 Essentials for Making HR
Service Delivery Look & Feel Effortless
• April 24th – 12pm EDT
• Panel Discussion
• Hosting Jointly with cFactor
• 1.0 hour of HRCI
Recertification Credit
• Register at
www.dovetailsoftware.com/hrwebinars
#dovetailhr
