Almost all entrepreneurs struggle with email. Regardless of where you are in your journey — either thinking about to start or being in the midst of the chaos — mastering email is one of the most important skills to learn and practice.
Learn more on:
http://startupgeist.com/inbox-zero-in-10-minutes/
7. That’s how your inbox will look like
Using GTD - Getting things done
Zero plugins using only standard features
An easy to manage, usually empty inbox
8. That’s how your inbox will look like
1. Box: All “To Do”
2. Box: All “Answer expected” emails
3. Box: All “Delegated” emails
4. Box: All “Reminders” (meetings, flights)
11. 1
1. Go to Settings*
2. Go to Labs
3. Enable Multiple Inboxes
Enable multiple inboxes
Under cogs icon
on the top right
12. 2
1. Go to Settings > General
2. Scroll down to Stars
3. Add stars (see next slide)
Define stars
13. 3
1. Go to Settings > Multiple Inboxes
2. Add four star filter rules*
Define star filter rules
*Instead of ‘star filters’ you
can also use labels. I
prefer stars. It’s quicker.
15. 1. has:red-star
2. has:orange-star
3. has:green-star
4. has:blue-star
5. has:purple-star
6. has:red-bang
7. has:orange-guillemet
8. has:yellow-bang
9. has:green-check
10. has:blue-info
11. has:purple-question
List of all names of the stars*
*Feel free to use other icons if
they better match your taste
16. No … you should. Get it now.
I recommend to use the normal yellow star for todo.
That way you can mark todos in mobile. Unfortunately,
the other stars won’t work.
Using mobile Gmail App?
17. 4
1. Go to Settings > Inbox
2. Switch to “default”
3. Choose “primary” only (no other tabs)
4. Choose “no markers”
5. Choose “don’t override filters”
Use ‘default’ inbox layout*
*See next slide
for screenflow
18. *
No tabs for ‘social’ or ‘promotions’ needed.
Use labels and automatic filtering instead.
21. 1
Full inbox?
1. Go through the latest 100 emails.
2. Mark emails with stars and archive*.
3. Use 30 min daily to empty ‘star folder’.
Getting started: Inbox Zero
*Archiving an email will remove
emails from. Assign stars and labels.
22. 2
More than 100 emails? Archive all!!! … or
1. Create a temporary folder (aka label).
2. Move* all emails there.
3. Follow step #1.
Getting started: Inbox Zero
*To move emails, assign label to
emails and archive them.
23. 3 Keeping Inbox Zero
Don’t leave open emails in your inbox.
Always delete, archive, answer, delegate.
Source
24. 3 Keeping Inbox Zero
Work your way from top to bottom
One at a time
Process: either delete, archive (& label/star),
answer (requiring <2 min) or delegate
Use powerful shortcuts* **Use KeyRocket add-on
to learn shortcuts
25. 4 Filtering*: Keep, but don’t read
Example: Monthly recurring invoices
1. Create a label ‘invoices’
2. Create filters to automatically archive
and label emails. Mark them ‘read’.
Applies to any form of email that
you want keep, but don’t read.
26. 5 My favorite Shortcuts*
1. g then i = Go to Inbox
2. g then s = Starred emails
3. g then t = Go to sent
4. g then d = Drafts
5. g then c = Contacts
6. g then l = Select label
7. e = archive
8. # = delete
9. r = reply
10. s = star
11. x = select
12. z = undo last action
Activate shortcuts: Setting > General
Press ? to see a list of shortcuts.
28. 1
Unroll.Me
To get less emails, unsubscribe newsletters
and combine favorites into one email.
Link to app
29. 2
HubSpot Sales*
See everything about your
contacts, right inside your inbox.
Syncs with Hubspot’s free CRM.
*Alternatives: Rapportive or FullContact
Link to app
30. 3
Streak
Track opened emails and clicks.
Set reminders by ‘snoozing’ emails.
Use snippets* to quickly respond to emails
Use shortcuts to quickly snippet.
Link to app
40. DON’T RESPOND
IMMEDIATELY. ASK
When can I get back to you?
OR Do you still need this?
7
Remember: Emails are other people’s task.
Waiting to respond often resolves issues.